SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. Pharma meeting planners are experts in social media marketing, email campaigns, media partnerships, and more to maximize HCP attendance and participation.

Event Management 130

Event Management 2023 Management Healthcare 130

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. Additionally, successful event planning requires communication with multiple stakeholders, including vendors, speakers, sponsors, suppliers, venue, and event staff.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Planning Pod

JANUARY 17, 2017

. “If you make the headline for your event sound more compelling, you can get more attendance by having the event be shared more and have a higher click-through rate on social media,” says author and event guru Alex Genadinik. Negotiate contracts with ferocity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Planning Pod

JANUARY 25, 2017

Social media marketing/mentions. In-kind sponsorship opportunities (this could be a long list but can include food, beverage, printing, a/v, entertainment, transportation, decor/floral, PR, etc.). Make first contact via email and social media (not phone calls). On-stage announcements. Website marketing.

Sponsorships 128

Sponsorships Social Media Negotiating Marketing 128

Eventtia

JANUARY 11, 2022

For a successful hybrid event, you’ll need to pay attention to at least these tech aspects: lighting, A/V equipment (speakers, video cameras, microphones, mixer, etc.), The earlier you have a budget estimation, the more time you’ll have to negotiate with different vendors and secure the best options for your event. And others.

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2022 Event Management Management Food and Beverage 62

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Planning Pod

APRIL 12, 2020

These goals could include things like: Expected sales or donations New clients or prospects Ticket sales or registrations Total attendee turnout Number of attendees trained or educated Increased mission / brand awareness Marketing objectives (list building, social media mentions, etc.)

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Eventmobi

JANUARY 24, 2019

Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales).

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Or perhaps it's having an impressive venue or a top industry keynote speaker.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

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Negotiating Sponsorships Social Media Venues 141

Social Tables

APRIL 17, 2019

Some seating issues we heard back about in our seating survey included participants having trouble understanding the layout, not being connected enough to the speaker, and needing more spatial/seating flexibility for networking. 88% of event profs believe social media has raised the expectations for F&B at events.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Capterra Event Management

FEBRUARY 14, 2018

It’s a breakdown of what you’d like to see go into and come out of your event, and can touch on speakers, revenue, attendees, and media attention. A/V (projectors, internet/Wi-Fi, speakers, microphones, cameras). Catering (bartenders, servers, food, beverages, linens, table settings). Projectors.

Social Media 110

Social Media Food and Beverage Advertising Speakers 110

Planning Pod

JULY 25, 2019

Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Offerings include event registration, booking tracking, catering/beverage management, reporting and integrations. ClearEvent. Eventbrite.

Event Management 112

Event Management Management 2019 Social Media 112

Eventtia

DECEMBER 16, 2021

If you want, you can also invite speakers and talents to perform at the event virtually. A/V equipment (speakers, mics, live streaming equipment, etc. Social media moderator: moderating real-time social media (including chat) interactions before, during, and after the event. Make sure to use the S.M.A.R.T

2022 62

2022 Social Media Sponsorships Food and Beverage 62

Planning Pod

JULY 25, 2019

Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Offerings include event registration, booking tracking, catering/beverage management, reporting and integrations. ClearEvent. Eventbrite.

Event Management 60

Event Management Management 2019 Social Media 60

Stova

MARCH 20, 2023

February Pubcon Local Professional Services Conference February 27 - 28, 2023 – Austin, TX Pubcon Local Professional Services Conference is the premier search and social media conference and expo. Be inspired and learn from 85+ disruptive speakers from the world’s leading organizations.

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2023 Conference Healthcare B2B 52

Cvent: Event Marketing

APRIL 10, 2019

Your event has a purpose from the beginning, which will drive content, speakers, and the venue. More people mean a larger venue and more food, but it could also mean a greater return on investment. The venue, food, and entertainment are high-price items. Building the Perfect Event. It starts simply. Let’s start simple.

Event Planning 46

Event Planning 2019 Food and Beverage Social Media 46

Planning Pod

AUGUST 24, 2019

Summary: Learn how to market events of all kinds, from market research, branding and pricing to event websites , content marketing, social media and post-event followup. Implementing marketing tactics (email, social media, PR, etc.) Social media mentions/shares/engagement. What is event marketing?

Event Marketing 131

Event Marketing Marketing Social Media Speakers 131

Planning Pod

AUGUST 24, 2019

Summary: Learn how to market events of all kinds, from market research, branding and pricing to event websites , content marketing, social media and post-event followup. Implementing marketing tactics (email, social media, PR, etc.) What is event marketing? Identifying the proper target market (i.e.,

Event Marketing 60

Event Marketing Marketing Social Media Speakers 60

PCMA Convene

JULY 31, 2016

1986: Food can reinforce psycho-social behavior patterns, including the feeling of being caged with no escape. As every laboratory rat knows, food can create and reinforce psycho-social behavior patterns, including the feeling of being caged with no escape. A Meeting Runs on Its Stomach. “As Heart Attack on a Plate.

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2012 Food and Beverage 2013 Hotels 56