SpotMe Blog

MAY 31, 2023

Congresses, medical standalones, cycle meetings, speaker training, town halls – the possibilities for in-person events are endless in the pharmaceutical industry. You can see demonstrations, ask questions, and engage with speakers and other attendees. Each format has pros and cons, so consider your audience, goals, and resources.

2023 130

2023 Technology Event Apps Social Media 130

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Session introductions Boost their brand exposure by allowing sponsors to introduce speakers or sessions.

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Content Matters. Keep F&B Simple.

Financial 69

Financial Insurance Meetings Food and Beverage 69

Planning Pod

JANUARY 17, 2017

Being the resourceful people we are, event pros have been adept at finding inventive solutions to event budget limitations because flexibility and problem-solving are two essential traits for succeeding in this business (and we have those traits in spades). Negotiate contracts with ferocity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Partners can offer mutual promotional opportunities, resources, or even co-hosting capabilities. Negotiate terms. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail.

Event Planning 88

Event Planning Retail Social Media Speakers 88

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. They can also coordinate things like catering, A/V equipment, and entertainment.

Event Management 130

Event Management 2023 Management Healthcare 130

Cvent: Event Marketing

MAY 14, 2019

This is critical before going to a site visit because you don’t want to waste your time and resources attending a site visit for a venue your organization won’t consider. At each hotel, make certain you do the following: Spend time with the chef and taste multiple food samplings of the type of menu your attendees are most likely to enjoy.

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

Social Tables

APRIL 22, 2019

Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. Consider it your event planning insurance for one of your most scarce resources: time. Establish anchors.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Cvent: Event Marketing

APRIL 16, 2019

If this is the case, in addition to the conference registration fee, determine the estimated cost for the attendee or exhibitor in the following areas: Food Expenditure. Food & Beverage. Speaker Fees. Every destination has a slow period, in which you are most likely to negotiate the best meeting and hotel rates.

Food and Beverage 45

Food and Beverage Transportation Hotels Trade Shows 45

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 122

Insurance Food and Beverage Venues Events 122

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Eventmobi

JANUARY 24, 2019

Once you have developed your budget, you will have to track and review it on a regular basis to ensure you stay within the allocated resources. Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales).

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 60

Insurance Food and Beverage Venues Events 60

Planning Pod

APRIL 12, 2020

Yes, money and resources always help, as do connections and experience. Most event professionals will attest to the fact that it’s vital to do your due diligence upfront to determine the feasibility of what you want to do and what efforts and resources it will take to make it happen.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Before you run full steam ahead, you should also think about how to be more resourceful. If you need similar setups for different speakers, try to make the most of your set-up by putting those speakers in the same room at different times. Learn to negotiate event AV.

Negotiating 81

Negotiating Contracts Wireless Events 81

PCMA Convene

MARCH 6, 2019

But the combined answers to the question give a clear sense that many meeting professionals are feeling crunched by a lack of resources — of money, staff, time, or all three — in the face of their jobs’ demands. Being resourceful and an absolute resource to our association members with a limited staff. Finding quality speakers.

Contracts 69

Contracts Hotels Food and Beverage Negotiating 69

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

Negotiating 141

Negotiating Sponsorships Social Media Venues 141

Social Tables

APRIL 17, 2019

Some seating issues we heard back about in our seating survey included participants having trouble understanding the layout, not being connected enough to the speaker, and needing more spatial/seating flexibility for networking. 93% of planners and property professionals believe the negotiation process of booking an event could be improved.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Eventtia

DECEMBER 16, 2021

If you want, you can also invite speakers and talents to perform at the event virtually. A/V equipment (speakers, mics, live streaming equipment, etc. Not only using tools you don’t actually need can translate into a waste of resources, but it may also complicate your workflow and hurt your team’s productivity. Wrapping Up.

2022 62

2022 Social Media Sponsorships Food and Beverage 62

Planning Pod

MAY 3, 2017

All these traits make them fairly intimidating to approach, especially if you are asking them to give you something (like time or money or resources). Chief Technology and Chief Information Officers concern themselves with maintaining and enhancing the organization’s IT resources. anything more is overkill).

Event Ideas 142

Event Ideas Food and Beverage Marketing Events 142

Planning Pod

JULY 25, 2019

Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Offerings include event registration, booking tracking, catering/beverage management, reporting and integrations. Increased revenues and decreased costs.

Event Management 112

Event Management Management 2019 Social Media 112

Capterra Event Management

FEBRUARY 14, 2018

It’s a breakdown of what you’d like to see go into and come out of your event, and can touch on speakers, revenue, attendees, and media attention. A/V (projectors, internet/Wi-Fi, speakers, microphones, cameras). Catering (bartenders, servers, food, beverages, linens, table settings). Projectors. Soundboards.

Social Media 110

Social Media Advertising Food and Beverage Speakers 110

PCMA Convene

JULY 31, 2017

Nominated by Alaina Sauser, Program and Event Coordinator, ACCESS Destination Services — “Liz was a great resource for our client and our team in planning a superb welcome reception at the PCC. Not only did he go with the ow as speakers changed their minds on equipment, etc., Debbie Welsh, CMP.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Planning Pod

JULY 25, 2019

Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Offerings include event registration, booking tracking, catering/beverage management, reporting and integrations. Increased revenues and decreased costs.

Event Management 60

Event Management Management 2019 Social Media 60

Planning Pod

MAY 3, 2017

All these traits make them fairly intimidating to approach, especially if you are asking them to give you something (like time or money or resources). Chief Technology and Chief Information Officers concern themselves with maintaining and enhancing the organization’s IT resources. anything more is overkill).

Event Ideas 60

Event Ideas Food and Beverage Events Marketing 60

Stova

MARCH 20, 2023

In that case, ADMEI is your premier resource and should absolutely be a must-attend for you this year. Pubcon provides tactical resources and insights that can help businesses reach their marketing goals and should be a must-attend for any marketer. Find the complete list of host cities here.

2023 52

2023 Conference Healthcare B2B 52

Cvent: Event Marketing

APRIL 10, 2019

Your event has a purpose from the beginning, which will drive content, speakers, and the venue. More people mean a larger venue and more food, but it could also mean a greater return on investment. The venue, food, and entertainment are high-price items. Building the Perfect Event. It starts simply. Let’s start simple.

Event Planning 46

Event Planning 2019 Food and Beverage Social Media 46

Planning Pod

AUGUST 24, 2019

When you get down to it, event marketing educates your potential attendees about the scope and theme of your event; provides the particulars about the event (reasons to attend, location, date/time, speakers/entertainment, etc.); Values, mission, content focus, featured speakers/entertainment, etc. Speaker and entertainment selections.

Event Marketing 131

Event Marketing Marketing Social Media Speakers 131

Planning Pod

AUGUST 24, 2019

When you get down to it, event marketing educates your potential attendees about the scope and theme of your event; provides the particulars about the event (reasons to attend, location, date/time, speakers/entertainment, etc.); Values, mission, content focus, featured speakers/entertainment, etc. Speaker and entertainment selections.

Event Marketing 60

Event Marketing Marketing Social Media Speakers 60

MeetingsNet

MAY 22, 2017

During a recent MeetingsNet webinar, attorney, speaker, and College of Coastal Georgia professor Tyra Hilliard, Esq., Food and Beverage Guarantees: The Other Attrition Yes, You Do Need a Cancellation Clause Is Your Meeting Illegal, Impossible, or Impracticable? . Is it discrimination if a hotel won't provide this?

Contracts 45

Contracts Negotiating Food and Beverage Hotels 45

PCMA Convene

JULY 31, 2016

1986: Food can reinforce psycho-social behavior patterns, including the feeling of being caged with no escape. As every laboratory rat knows, food can create and reinforce psycho-social behavior patterns, including the feeling of being caged with no escape. Does a planner’s attitude make a difference when negotiating with hotels?”

2012 56

2012 Food and Beverage 2013 Hotels 56