May, 2023

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Sustainability in action: Best practices for event planners.

Expo Pass

The world is going green, and so are we! Sustainability is becoming a key pillar of event planning, and the earlier you join the trend, the bigger your impact will be. Not only will you help the environment, but you’ll also discover new ways to save money and expand your network. We get it, change can be scary. But don’t worry. We’re here with everything you need to know about sustainable event planning, from benefits to best practices.

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How Event Tech is Embracing AI

EventMB

Skift Take: The hottest buzzword in event tech is AI. Most event tech companies are now actively using AI and are keen to showcase its benefits.

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How Informa’s Liz Bothwell Built a Sustainable Event Community from the Ground Up

Event Age by Swapcard

The first edition of Expo Experts Explain features Liz Bothwell , Head of Content and Marketing Informa in conversation with Matt Snodgrass, Director of Marketing at Swapcard. In this session, Liz breaks down how she built events (and an entire community) around the concept of sustainability while embedding those same concepts into her day-to-day event operations.

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The meeting industry’s sound of silence

Conferences that Work

It’s time for a “sound of silence” roundup of meetings industry pet peeves. “…the vision that was planted in my brain Still remains Within the sound of silence” —Simon & Garfunkel – Sound Of Silence (1965) Read the full article at Conferences That Work The post The meeting industry’s sound of silence appeared first on Conferences That Work.

Meetings 296
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Unlock the Secrets of Event Marketing Masters

The greats learn from the greats. Set yourself and your team up for success with tried and tested strategies and insights from event marketing geniuses at Vanta, Partnership Leaders, Quantum Metric, Rocketlane, and Explori.

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Top medical communications companies: Choosing the best for events

SpotMe Blog

On the hunt for the top medical communications companies to help you run better life science events? Planning and running successful events in the pharma industry involves managing multiple vendors, overseeing details, and executing a plan that’s cost-efficient and produces tangible results. With so much to manage, it is crucial to choose your partners carefully.

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How AI/ChatGPT is changing the game for event planners. (Webinar Recap)

Expo Pass

“This isn’t to replace the creativity or the mind of humans, it’s to assist, to make things more efficient, to come up with new ideas, and to just make the whole process a lot quicker.” – Olivia Preston-Lee Hey there, fellow event planners! Are you ready to learn about the latest buzz in tech? Well, let’s talk about AI and ChatGPT!

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New Florida Laws Are Bad for Meetings Business

EventMB

Skift Take: The NAACP is the latest group to issue a formal Florida travel advisory in response to a Governor Ron DeSantis bill. The LGBTQ+ and the Latino communities have done the same, and now meetings and events are canceling.

Meetings 222
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3 biggest problems facing trade show organizers (and how to beat them)

Event Age by Swapcard

The trade show and exhibition industry breathed a collective sigh of relief when global trade show revenues forecasts for 2023 were announced - 87% of pre-pandemic earnings. (How’s that for a comeback? ?) That being said, the storm is far from over. An economic downturn has led to budget cuts, layoffs, and a whole lot of uncertainty. To help you weather the storm, we’ll be presenting the three main challenges you will be facing as a trade show organizer in 2023 and how you can beat them.

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£9.6 million refurbishment at {10-11} Carlton House Terrace opens for bookings from April 2024

Event Industry News

{10-11} Carlton House Terrace, the home of The British Academy for humanities and social sciences, is taking bookings from April 2024 for its vibrant new event spaces, which are part of a £9.6 million refurbishment.

2024 122
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How to Get Speakers, Exhibitors, and Attendees to Promote Your Event With Video

In this best practices guide, you’ll learn how to tap into the cost-efficiencies of advocacy and word-of-mouth marketing with video. Examples include speakers providing a preview of their upcoming sessions, exhibitors creating “please stop by” invitations and attendees creating “looking forward to seeing you” introduction videos. Learn about best practices and programs created by leading companies and associations including ASIS, AUVSI, SuperZoo, National Restaurant Association, World of Concret

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SpotMe partners with Wordly AI to add live translations to events

SpotMe Blog

LAUSANNE, Switzerland, May 9, 2023 — SpotMe, the enterprise event platform that audiences love, is pleased to announce a new partnership with Wordly AI, a leading AI-powered live translation and captioning tool for any event format and the largest AI translation solution for meetings. “We are very excited to launch our partnership with SpotMe and work with them to make events more inclusive and engaging for everyone.

Tech 147
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Why Meeting Planners Should—and Shouldn’t—Worry About Airline Strikes

MeetingsNet

Pilots are walking the picket line, but odds are that planes will keep flying. Here’s why. Recent news that pilots at American, Southwest, and United airlines are threatening to strike might be fraying the nerves of meeting professionals concerned about their upcoming events. Here’s a wrap-up of the latest news on airline pilot contracts, and some perspective on the possibility of a strike.

Airlines 117
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National pet month: 5 Creative ways to incorporate animals into your events.

Expo Pass

May is National Pet Month! It’s the perfect opportunity to celebrate the special bond between humans and our furry friends (or include animals in your next event). Who doesn’t love getting the chance to cuddle with a puppy or scratch a goat behind the ears? Fun fact: spending time with animals can provide major health benefits such as lower blood pressure and reduced stress.

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How to Deal With Event Tipping

EventMB

Skift Take: The tipping dilemma is more complicated than ever as norms around who and how much to tip shift. Although there are no steadfast rules, there are things to remember.

Events 197
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Download Now: 2022 Virtual + Hybrid Event Platform RFP Template - Enterprise Edition

Download 200+ new RFP questions for hybrid and virtual event technology success. After 10,000 downloads, the SpotMe Virtual + Hybrid Event Platform RFP Template is the ultimate procurement tool for event technology. This template is ideal for companies looking for a vendor to fulfill their specific virtual + hybrid event platform needs and requirements!

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How To Choose Your Live Event Streaming Platform

Event Age by Swapcard

With virtual and hybrid events on the rise and demand for live-streaming platforms going through the roof, there’s been a race to bring live-streaming capability in-house. At present, the market is full to the brim with Frankenstein products that are buggy, time-intensive, expensive, and “added” to the platform, instead of being built-in. It happens time and time again - speakers at your event participating in countless dry runs, only to get hit with a, “Sorry, it seems our speaker is experienci

Tech 148
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The “Other” New Normal: How Planners Have Adapted to Remote Working

Eventsforce

The COVID-19 pandemic has indelibly changed the ways in which we live and work. For those in the events sector, the advent and continued popularity of hybrid and remote is undeniably one of the era’s lasting legacies, one which has left a profound mark on the wider industry. Yet deeper still runs the impact of another new normal: remote working. As the results of our white paper have revealed, this practice is now firmly entrenched within the sector’s wider working culture.

Financial 120
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Event Economy Tracker – Q1 2O23, Price Per Head increases 14.7%

Event Industry News

The meetings and events industry in the UK has experienced a rise in the Price Per Head by 14.7% in Q1 of 2023, marginally exceeding inflation, according to the Event Economy Tracker by The Business of Events.

2023 117
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Marriott Full Price Displays Go into Effect May 15

Smart Meetings

Display Changes Will Not Apply to Group Rates What you see on your Bonvoy app is what you will get—including resort, destination and other fees—at the registration desk after May 15 if a promised shift in how prices are displayed goes through as required in a November, 2021 settlement with the State of Pennsylvania. The full room price will be displayed on all the company’s U.S. channels, including Marriott.com, the mobile app and voice reservations.

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Dominate Your Local Market With These 4 Reputation Management Strategies

Speaker: Adam Dorfman, Lindsay Harrison, and Erin O'Brien

Did you know that 4 out of 5 consumers use local search and 88% use smartphones for those searches? With that in mind, I think it's safe to say your online presence is the silver bullet of your business. Think about the revenue you could be missing by not prioritizing local search optimization. Fortunately, there are a handful of steps you can take right now that will immediately impact your business's pace in local search, and we're happy to share them.

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The rise of mindful events: How to incorporate wellness into your event planning.

Expo Pass

The age of tech has given us instant connection – we can talk to anyone at any time! However, it can be hard to practice mindfulness while being distracted by social media and the internet overall. So how can we stop scrolling? Staying mindful and focusing on wellness. These practices have exploded in popularity in the past few years for good reason.

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5 Meeting Myths — Busted

EventMB

Skift Take: When an event planner's reputation depends on everything going off without a hitch, it's understandable that many want to stick to the tried and tested. At the same time, fresh ideas are essential for keeping attendees truly engaged. What so-called "rules" are made to be broken? Here are five meeting myths that may be holding back your full creative potential.

Meetings 186
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Event Content Repurposing: 8 Tips to Extend Engagement & Maximize ROI

Event Age by Swapcard

As event organizers, you put a lot of time and effort into planning and executing events. However, many of you may be missing out on opportunities to leverage the content generated from those events. In the latest episode of Marketing Minutes , we explored different ways to repurpose event content to increase engagement and ROI. Sharing post-event content is crucial to keeping the momentum going and extending the reach of your event.

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Winners Announced: The 2023 Ex Awards

Event Marketer

The editors of Event Marketer announce the winners of the 2023 Ex Awards, the world’s oldest and most prestigious recognition program for event and experiential marketing. Victors were crowned at a “Let’s Glow”-themed gala held during the Experiential Marketing Summit in Las Vegas, May 9-11. The post Winners Announced: The 2023 Ex Awards appeared first on Event Marketer.

2023 115
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5 Things Businesses Need to Know to Thrive in a Post-COVID World

People are itching to get back into the world. 54% of consumers say they plan to dine out at a restaurant at least once a week this year. As COVID-19 restrictions ease, the competition for their business is stronger than ever. Download this eBook today to learn how your restaurant can be prepared!

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How To Make a Program for an Event – A Guide with Examples and Templates

Event Smart

A well-planned and written program is necessary for the successful execution of an event and to give attendees a good experience. It’s like the blueprint for a house that determines what the final output will look like, and the order in which the event must happen.

Events 114
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Why In-Person Events Came Back in a Big Way Post-Pandemic

Smart Meetings

How to choose between in-person, virtual and hybrid for your next event When Covid-19 lockdowns pushed the world into all-digital interactions, they presented event organizers with a gift: the opportunity to test digital-only event strategies. Prior to the pandemic, we never had the data to compare a digital-only approach to events against in-person programming.

B2B 107
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How to beat the heat: Tips for planning outdoor events this summer.

Expo Pass

Summer is just around the corner! It’s time for long days and lots of sunshine – the perfect recipe for an outdoor event. But let’s face it, the heat can also bring unwanted guests like mosquitoes, flies, and sweat patches! Don’t sweat it though, we ‘ve got your back with some cool tips to beat the heat and keep those pesky bugs away, so you can host a comfortable outdoor event even in the hottest of months. 1) Stay hydrated.

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The Return of Smart Badges

EventMB

Skift Take: Wearables and smart badging technology are coming back. New solutions have the potential to support a seamless attendee experience while providing organizers with valuable data.

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A CHRO’s Perspective on Substance Use in the Workplace: Supportive Strategies to Help Your Workforce Thrive

Speaker: Smita Das, MD, PhD, MPH, Medical Director, Psychiatry and Naj Wright, MBA, C-Suite HR Executive

The last year and a half has been one of extreme stress and anxiety for the American Workforce. A 2021 New York University School of Global Public Health survey of 5,850 people who drink alcohol found that 29 percent have increased their drinking during the pandemic. Among people who have been experiencing depression (64% more likely) and anxiety (41% more likely), which have also become more prevalent over the last 18 months, the risk is even higher.

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A Greener Future and the European Arenas Association collaborate to create sustainability guidelines

Event Industry News

A Greener Future (AGF) and the European Arenas Association (EAA) are pleased to launch AGF’s Arena Sustainability Guidelines for the EAA. These guidelines are based upon foundational requirements of Greener Arena Certification and are intended to support arenas with the green transition, highlighting fundamental steps that venues from all countries need to take.

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Meetings MBA: Budgets, Models and Forecasts

SmartMeetings

How to add value by thinking like a mansion-maker “ The problem with thinking small based on budget, is that we always end up building small.” Budgets are tight. We’ve all read the headlines or felt the squeeze at our own events. Yet, events at scale are still happening. Taylor Swift’s 3-hour concerts anyone? Those tickets aren’t cheap. So how can budgets be both tight and expansive in our industry at the same time?

Meetings 103
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Event Planner’s Guide To Sustainable Events

Event Smart

Let’s face it, as event planners we all can start thinking more about the environment and how we can reduce our impact on our planet. According to MeetGreen, a conference attendee generates an average of 1.89 kilograms (4.16 pounds) of daily waste.