SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. They can also coordinate things like catering, A/V equipment, and entertainment.

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Event Management 2023 Management Healthcare 130

Event Planning BluePrint

MARCH 29, 2022

Not only can it help you learn the lingo to help you sell your services, but it can give you insight into how the pros handle things, like negotiations to help save their clients money. You don’t have to think of it as a formal, tough, adversarial negotiation,” she said. Marketing, PR and sponsorship. Food and Beverage.

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Negotiating Social Media Consulting Food and Beverage 62

Eventtia

JANUARY 11, 2022

Yet, soon enough event organizers have understood the unique benefits of virtual events, especially their versatility in attracting attendees from all around the world without having to worry about geographical limitations, travel, and accommodation costs. More and better sponsorship opportunities. And others.

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2022 Event Management Management Food and Beverage 62

SmartMeetings

OCTOBER 20, 2016

There were more reasons than ever to attend IMEX America 2016, the biggest three-day exposition for incentive travel, meetings and events, which concluded yesterday at Sands Expo and Convention Center at The Venetian | The Palazzo Las Vegas. LVCVA developed the trade show booth over the past year in partnership with Inhance Digital.

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2016 Trade Shows Food and Beverage Technology 40

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Securing event sponsorships.

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Event Planning Sponsorships Food and Beverage Insurance 62

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Coordinate accommodation room blocks and travel. Food and Beverage Consider and confirm the event’s food and beverage needs.

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Event Planning Food and Beverage Social Media Insurance 78

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due. Event Income.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Consolidating technology into an end-to-end event automation platform.

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2023 Food and Beverage Social Media Negotiating 40

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

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Negotiating Sponsorships Social Media Venues 141

PCMA Convene

MARCH 6, 2019

Client politics, controlling costs for space and services, and contract negotiations were top of mind for some respondents, as was finding diverse speakers. Contract negotiation when dealing with India hotels. Travel budget has been significantly cut off. Too much travel. Communication. Contracting. (3 3 mentions).

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Contracts Hotels Food and Beverage Negotiating 69

Eventtia

DECEMBER 16, 2021

if you are planning to get sponsorship? Having a clear budget as early as possible will provide you with more options and more time to negotiate with different vendors, and also provide you with a clear roadmap to ensure your hybrid event stays cost-effective. What value can you provide for your sponsors? (if

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2022 Social Media Sponsorships Food and Beverage 62

Planning Pod

JULY 25, 2019

Event management software applications are usually equipped with one or more of the following sets of features: Attendee management – For managing attendee and guest lists , attendee contact information, meal and session choices, travel/room details, name badging and event check-in. ClearEvent. Calendaring. Catering Management.

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Event Management Management 2019 Social Media 112

Planning Pod

JULY 25, 2019

Event management software applications are usually equipped with one or more of the following sets of features: Attendee management – For managing attendee and guest lists , attendee contact information, meal and session choices, travel/room details, name badging and event check-in. ClearEvent. Calendaring. Catering Management.

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Event Management Management 2019 Social Media 60

Cvent: Event Marketing

APRIL 10, 2019

More people mean a larger venue and more food, but it could also mean a greater return on investment. The venue, food, and entertainment are high-price items. Want to break down costs into categories such as venue, food, promotion, and more? Negotiate better deals with vendors and suppliers based on transaction history.

Event Planning 46

Event Planning 2019 Food and Beverage Social Media 46

Planning Pod

AUGUST 24, 2019

location would be an important characteristic to identify if travel is required to attend your event). Sponsorship and exhibitor options. Food and beverage offerings. More and more, food-and-beverage selections and catering have become a big draw for many events (even those that don’t have an obvious foodie angle).

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Event Marketing Marketing Social Media Speakers 131

Planning Pod

AUGUST 24, 2019

location would be an important characteristic to identify if travel is required to attend your event). Food and beverage offerings. More and more, food-and-beverage selections and catering have become a big draw for many events (even those that don’t have an obvious foodie angle). Event Pre-Marketing Tasks.

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Event Marketing Marketing Social Media Speakers 60