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Tips for Negotiating Your Next Big Event Contract

Smart Meetings

State of the Market Based on the current state of the market, Payne has seen a shift occur due to the events that transpired during Covid-19. Read More : Gen Z Meeting Planners Navigate Post-Covid Job Market “It’s going to be difficult to contract with hotels or destinations that you want to be in for the foreseeable future.

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Money Talks: Defining an Event Budget

TicketBud

By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact. This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution.

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Event Contracts: Agree to Be Agreeable

SmartMeetings

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Concessions Worth Asking For in 2024 As the market continues to be tight, planners don’t have quite as much power as they might in a down market, but experts are still finding areas where they can get some relief.

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Getting More Value from Conference Keynote Speakers

Velvet Chainsaw

More quality options result in a buyer’s market…now and in the years ahead. As you evaluate speakers on this criteria, be sure to check references and video tape from the past 12 months. Post-Event Content Marketing – Participate in a scheduled replay. This is good news for planners. What to Look For. Optimizing ROI.

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The Ultimate Event Planning Checklist

Guidebook

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Food and Beverage Consider and confirm the event’s food and beverage needs. Check venue availability and pricing.

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What Is the Meetings Industry’s No. 1 Challenge?

PCMA Convene

In the 28th Annual Meetings Market Survey, respondents listed rising food and beverage costs as a major challenge. As part of the 28th Annual Meetings Market Survey, we asked respondents a handful of open-ended questions, including: “What is the biggest challenge facing the meetings industry today?” Budget decreases.

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The Event Planner’s Guide to Venue Sourcing and the RFP Process 2023

Stova

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

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