SmartMeetings

JULY 28, 2023

What to do in advance and in the moment to meet your room block budget It seems simple. Book a block of rooms for meeting attendees based on the number of people and the times of the meetings. For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? Just follow the formula, right?

Food and Beverage 97

Food and Beverage Negotiating Contracts Hotels 97

Master the Event

FEBRUARY 11, 2024

There’s no doubt that a meeting and event planner wants a CVB (Convention and Visitors Bureau) to assist them with their planning needs when bringing a group or convention to a particular city. It’s their job to promote their city in such a way that a meeting and event planner wants to bring their group to the CVB’s city.

Food and Beverage 40

Food and Beverage Meetings Hotels Negotiating 40

Attendease

FEBRUARY 20, 2024

This is best done by scheduling a planning meeting with company leadership and other key stakeholders for the event. Schedule regular status update meetings to discuss timelines, blockers, and wins. Schedule planning meetings at least monthly leading up to the event. Build in buffer time for inevitable delays.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Read More : Why AI Might Mean Salvation for the Meeting Industry Payne believes in creating a custom contract for each client that addresses all hotel fees and surcharges.

Contracts 95

Contracts Negotiating 2024 Hotels 95

MeetingsNet

NOVEMBER 21, 2023

With costs moving stubbornly higher, meeting planners must be proactive and creative to stay within their F&B budget. It’s no secret that costs for just about every element of meetings and events shot up in 2023—and even the slowing inflation rate probably won’t be enough to head off further event-cost hikes in 2024.

Food and Beverage 69

Food and Beverage Contracts 2024 Hotels 69

Master the Event

FEBRUARY 10, 2024

Corporate meeting planners are always looking for creative ways that they can trim their meetings budget without losing too much of the overall program. Today, corporate meeting planners have a tough job. Of course for many corporations and associations meetings are a vital part of their operation. into the same vehicle.

Corporate Meetings 40

Corporate Meetings Meetings Transportation Food and Beverage 40

MeetingsNet

NOVEMBER 8, 2022

According to a recent MPI Meetings Outlook survey, 85 percent of respondents expect to see price increases in ground transportation, and 38 percent expect those increases to be higher than 10 percent. warned one respondent to a MeetingsNet survey on meeting cost-savings ideas. Creative Ground-Transportation Cost Cuts. Event-Tech.

Transportation 95

Transportation Food and Beverage Negotiating Hotels 95

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

JANUARY 2, 2018

At New York Hilton Midtown in Manhattan, for instance, the $25 added to bills daily as an “urban destination charge” includes a $15 beverage credit at the hotel bar and a $10 food credit at the grab-and-go. Does this mean meeting planners, or their attendees, are stuck paying them?

Negotiating 56

Negotiating Hotels Food and Beverage Contracts 56

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 74

Financial Insurance Meetings Food and Beverage 74

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” You’ll also see hotels layering multiple groups in the same week to maximize group revenue while still capturing the leisure market on the weekends. Increasing rates for staff/services.

Contracts 83

Contracts Negotiating Food and Beverage 2023 83

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier.

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. Certified Meeting Professional , a merit one receives from completing the Convention Industry Council’s certification program for professionals in the meeting, convention and exhibition industries.

Food and Beverage 66

Food and Beverage Meetings Contracts Negotiating 66

MeetingsNet

MARCH 10, 2022

Planners and hoteliers weigh in on how to protect meetings from the labor crisis. In the meeting industry, the phrase “It’s a relationship business” is often bandied about. With food-and-beverage events in particular, tricky issues can come up (for specifics, see the article at bottom, "F&B Problems: Waiting for Waitstaff”). “If

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

PCMA Convene

JUNE 7, 2021

The Utah Valley Convention Center group in Provo was the winner of the Rocky Mountain Reskill Roadtrip hackathon. They came up with the suggestion to use a platform like Microsoft Teams to enable chatting, sub-group channels, video conferencing, and virtual site tours as a way to network and engage year-round. Daniel Stones.

Meetings 99

Meetings Food and Beverage Venues Negotiating 99

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Find out the tax rate and which meeting elements are and are not taxable in your host destination, then check again close to your meeting dates to ensure nothing has changed. is to hold the meeting on site at the office.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

SmartMeetings

MARCH 17, 2020

A group sales director shares secrets for getting what you want. She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. What This Means for Group Sales and Planners. See also : Meeting in Paradise Added Woo-Hoo to RFP Process.

Hotels 96

Hotels Food and Beverage Negotiating 2006 96

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Within this guide, you will receive the tools and knowledge to become a meeting strategist for your organization.

Management 40

Management 2023 Meetings Negotiating 40

Event Leadership Institute

JULY 28, 2021

Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract. Last year, all meetings and events were on hold. The most important thing is to be a fully informed planner, Eisenstodt said.

Contracts 80

Contracts Negotiating Food and Beverage Hotels 80

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Use food as entertainment. Click To Tweet.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Connect Your Meetings

APRIL 11, 2019

Catering is often the largest part of a master account, but many planners accept inflated prices, unrealistic minimums, setup fees and other charges without negotiation. This session will help planners see where the profit centers are and where there are more leverage and latitude in negotiating group catering.

Negotiating 51

Negotiating Food and Beverage Hotels Meeting Planning 51

Planning Pod

JANUARY 17, 2017

In fact, this is such a consistently recurring challenge and issue for meeting and event planners that many of us simply expect to do more with less at the onset of planning any event, and we’re almost astonished when someone says “Go for broke.” Negotiate contracts with ferocity. Focus on quality over quantity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

SpotMe Blog

MAY 31, 2023

Congresses, medical standalones, cycle meetings, speaker training, town halls – the possibilities for in-person events are endless in the pharmaceutical industry. Casual conversations, chance meetings, and unplanned activities expose you to new ideas and help you stumble upon valuable discoveries. Get more people to attend your events.

2023 130

2023 Technology Event Apps Social Media 130

The Castle Group

MARCH 2, 2021

Invite key groups that make sense to meet physically, such as local/regional participants or teams where in-person collaboration and team building is critical to business success. A smaller in-person group will allow you to ensure that you meet the proper capacity limits for your in-person guests. Create a cohesive theme.

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

Master the Event

APRIL 6, 2022

Well the plus to all of this is that many organizations are still proceeding with their meetings and conferences. Many times, clients will offer tours that are attractive enough to help encourage delegates (and their spouses) to attend meetings. If food is a must then look at attractions which also offer food and beverage.

Food and Beverage 40

Food and Beverage Negotiating Events Conference 40

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate.

Negotiating 64

Negotiating Transportation Contracts Insurance 64

Stova

MARCH 17, 2023

This guide will show you how to put together an event strategic plan, streamline your event marketing process and be a best-in-class meetings and events team. Introduction Planning a meeting or event of any size can be a daunting task for those who aren’t used to that level of orchestration.

2023 40

2023 Negotiating Food and Beverage Financial 40

MeetingsNet

OCTOBER 2, 2017

Industry attorney Joshua Grimes offers some tips that will keep meeting professionals from feeling at sea when they take their groups on a cruise. Cruise ships are an increasingly popular option for meetings and incentives, and for good reason. Are alcoholic beverages included? What are the service charges?

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

SpotMe Blog

JUNE 13, 2023

That’s why we’ve created a list of examples of the top pharmaceutical meeting planning companies we have experience with. Pharma meeting planners are experts in social media marketing, email campaigns, media partnerships, and more to maximize HCP attendance and participation. They can often negotiate better deals and availability.

Event Management 130

Event Management 2023 Management Healthcare 130

SmartMeetings

DECEMBER 29, 2016

By making a few resolutions and taking these simple steps, meeting planners can be sure 2017 will be a great year for fabulous events and stellar career progression. For meeting and event planners, continuous learning is simply a part of the job. In the meetings and events industry, it’s all about what’s new.

Meetings 54

Meetings Food and Beverage 2017 Trade Shows 54

Endless Events

APRIL 27, 2023

So can in-kind sponsorships for events help you meet your event goals? As an experienced event professional in food and beverage, Nick is familiar with in-kind sponsorships. So, the last F&B job I had I created a form for anyone who wanted to give their services in exchange for food. It’s all about negotiation.

Sponsorships 71

Sponsorships Negotiating Food and Beverage Events 71

Eved

JULY 3, 2017

Following are seven spend analysis reports you need to successfully analyze and act on your meeting and event spend. This report will provide total spend by category, such as Decor, Food and Beverage, Transportation, etc. contributes the most to your total meeting and event spend. Spend by Category. Spend by Supplier.

Contracts 40

Contracts Meetings Negotiating Food and Beverage 40

SmartMeetings

NOVEMBER 2, 2016

Faced with the challenges of curbing costs and providing attendees with special experiences, planners often negotiate for complimentary guest rooms, suite upgrades, rebooking options and other concessions while negotiating an RFP. But they’re expensive, so it’s best to negotiate.

Hotels 40

Hotels Negotiating Food and Beverage Contracts 40

The Castle Group

SEPTEMBER 26, 2023

Imagine this scenario: you’ve been tasked to organize a user group conference , sales incentive program , product launch , corporate retreat, annual fundraiser, or fill in the blank here. A freelance event professional might be your best option when you are looking to fill a staffing gap, manage a small-scale meeting, or have a small budget.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

SmartMeetings

JUNE 2, 2017

The region’s major meetings destinations are all within two to four hours’ driving distance of Miami, Orlando and Tampa. It’s hard to beat a seaside meeting. With the number of meetings that are booked near the beach in Southwest Florida, attendees will want to make extra time for sun and sand. Fresh Opportunities to Taste.

Meetings 40

Meetings Negotiating Travel 2016 40

Cvent: Event Marketing

MAY 14, 2019

No destination or hotel is a perfect fit for your group, but they all meet your must-haves and seem to be 95% there. If possible, hold a face-to-face meeting with all of them. Meet with the catering manager and review food and beverage minimums. Does the meeting space flow?

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66