Contracts Insurance Speakers Tech 
Smart Meetings
JANUARY 4, 2019
Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.
Social Tables
APRIL 20, 2023
Securing a venue too late, skipping an event walkthrough, failing to practice tech cues, or making last-minute setup changes can negatively impact an event’s success. Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues.
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Eventtia
OCTOBER 9, 2023
What should you do when your key speaker suddenly cancels five days before the event? Ensure adequate insurance. If you’re hosting or streaming any part of the event online, consider platform subscription costs, camera setups, and other associated tech expenses. Prepare for your speakers’ arrival. Decide on the menu.
CadmiumCD
MAY 24, 2018
Review your cyber insurance policy. We have product data notices for both our clients and their data subjects (speakers, attendees, exhibitors). We will only transfer data to countries with adequate data protection laws and to countries with a contract or corporate binding policies outlining data protection safeguards.
PCMA Convene
APRIL 28, 2020
Joe Colangelo, CEO and cofounder of Arlington, Virginia–based Bear Analytics , a consulting and tech firm for associations and events, said that associations realize that they must pivot faster. Not all contracts can be canceled free and clear, and there are, of course, sunk costs associated with a canceled face-to-face event.
Event Leadership Institute
FEBRUARY 11, 2021
They’re getting much better data, reaching a broader audience, getting high-level speakers more easily and cheaply, and are realizing the impact of having so many people out of the office for several days traveling to and from events. With demand for in-person event venues and vendors at historically low levels, expect supply to contract.
PCMA Convene
MARCH 21, 2018
Easier tech solutions. Helping clients to have really excellent programming for annual conferences — speakers and topics that help to increase registration and to gain greater participation from current members as well as to attract new members. Management commitment to contract for our known major events up to 2019.
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