SmartMeetings

JULY 28, 2023

What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately. Our quick save?

Food and Beverage 95

Food and Beverage Negotiating Contracts Hotels 95

Endless Events

NOVEMBER 15, 2021

Event planners and event managers have all been through a steep learning curve to master the art of creating successful event experiences. From managing event timelines to event budgeting, event profs have a lot on their plates. Pre-Event Setup & Site Visit. Housing & Room Blocks.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

ePly

JUNE 21, 2023

Planning an event is always an exciting experience, but it can be quite a costly one, too. Did you know that food and beverage (F&B) expenses are among the most significant expenses associated with any event? We’re here to help you plan a memorable event without worrying about skyrocketing costs.

Food and Beverage 48

Food and Beverage Negotiating Events Trade Shows 48

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Endless Events

NOVEMBER 15, 2022

After a nearly two-year hiatus due to COVID-19, the events industry returned in all its glory this year. A war in Ukraine , an inflation surge, and supply chain issues will impact event budgets in 2023. . The Annual ICE Report estimates that event-related costs will increase by 83%. The Return of Large-Scale In-Person Events.

2023 122

2023 Food and Beverage 2022 Sustainability 122

Bizzabo

AUGUST 13, 2018

Whether you are running a conference for customers, partners or a larger conference, the right space makes all the difference. These 10 tips will help you find the perfect conference venue. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. Source: EventMB.

Venues 115

Venues Conference Food and Beverage 2014 115

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. If you’re lucky, the event market will offer a variety of good venues. The time of day and season of the event. The type of event.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

MeetingsNet

NOVEMBER 21, 2023

It’s no secret that costs for just about every element of meetings and events shot up in 2023—and even the slowing inflation rate probably won’t be enough to head off further event-cost hikes in 2024. But if you do opt for the full bar, “get a detailed record of what is consumed to make budgeting for future events easier.”

Food and Beverage 69

Food and Beverage Contracts 2024 Hotels 69

Coterie Spark

APRIL 22, 2022

Want to find the perfect hotel for your next event or conference? Yes, international planning creates extra hurdles, especially when it comes to site visits, but researching all the venues in a given area takes time whether the event is hosted down the street or in another city, state, or country. Interested in learning more?

Venues 98

Venues Food and Beverage Negotiating Hotels 98

MeetingsNet

NOVEMBER 8, 2022

Whether you’re booking airport shuttles or buses for off-site events, it’s tough to put the brakes on rising costs. Short of cancelling off-site events, here are some ideas for cutting the ground-transportation tab. Arrange for a discount code with the ride-share company and send the code to attendees ahead of the event.

Transportation 95

Transportation Food and Beverage Negotiating Hotels 95

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. If you’re lucky, the event market will offer a variety of good venues. The time of day and season of the event. The type of event.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Master the Event

NOVEMBER 10, 2023

When you think of a meeting or a conference in winter, often it’s the southern destinations that come to mind. This provides the meeting planner an opportunity to negotiate with a four or five star hotel where otherwise, say July or August, he or she may have had to negotiate with a three-star property. And for good reason.

Meetings 40

Meetings Negotiating Food and Beverage Transportation 40

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. Political, economical, and technological turmoil are profoundly affecting the way we choose where to host our events and creating unprecedented opportunities.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Attendease

FEBRUARY 14, 2019

Managing one corporate event can be demanding enough, so when it comes to managing multiple events, the time, resources, and details involved can make it a challenging endeavour. Luckily, having a great event management tool on hand along with understanding the potential pitfalls can help you avoid these 13 costly mistakes.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

SpotMe Blog

MAY 31, 2023

Hosting successful in-person events with thousands of attendees after almost 3 years of virtual-only can feel daunting. A staggering 78% of businesses using an event app attribute their positive event ROI to these digital tools. But how can you make the most of your event app to make a substantial profit?

2023 130

2023 Technology Event Apps Social Media 130

Eventmobi

JULY 5, 2023

Ever need help generating event sponsorship ideas? And having strong sponsor support can mean the difference between a good event and a great one. So let’s explore 66 creative event sponsorship ideas that will help you secure sponsorships for events of all kinds. How Do You Ask a Company To Sponsor an Event?

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

SmartMeetings

JUNE 3, 2019

Imagine a world where you can stay under budget while producing an event that looks as if it broke the bank. In this alternate universe, despite the pressure to make your next event better than the last one without spending an extra penny, you venture forth confident that you will turn dreams into reality with efficiency and style.

Food and Beverage 66

Food and Beverage Contracts Negotiating Financial 66

Planning Pod

JANUARY 17, 2017

Search the Internet for the phrase “event planning challenges” and you will find countless surveys and lists (like here and here ) that name reduced event budgets or budget cuts as one of the top challenges facing event professionals every year. Craft a unique event theme and name.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Master the Event

NOVEMBER 12, 2023

We’ve been event planning and hosting face-to-face meetings for a dog’s age and in dog lingo that’s a long time. I of course am biased (extremely biased) when it comes to the event and meeting planning industry. Event, meeting and conference planners are responsible to organize and manage all parts of events, meetings and conferences.

Event Planning 40

Event Planning Food and Beverage Site Selections Negotiating 40

Stova

MARCH 17, 2023

The Ultimate Guide to Developing an Event Strategy Learn how you can create and execute an effective global event strategy. This guide will show you how to put together an event strategic plan, streamline your event marketing process and be a best-in-class meetings and events team. What is Event Planning?

2023 40

2023 Negotiating Food and Beverage Financial 40

Master the Event

APRIL 6, 2022

Event planners have a very difficult task in today”s economy. You see, since our economic downturn (I guess that”s a nice way of saying depression) event planners have had pretty much the same job task. Well the plus to all of this is that many organizations are still proceeding with their meetings and conferences. Wonder why?

Food and Beverage 40

Food and Beverage Negotiating Events Conference 40

EncoreAPAC

JANUARY 17, 2022

Learn how to master your event budget for hybrid events. By now we’re all well and truly familiar with the concept of a hybrid event. They became a life raft for many events throughout the COVID pandemic and continue to help forge the path back to recovery. The more rooms equals more leverage with negotiations.

Sponsorships 105

Sponsorships Food and Beverage Speakers Negotiating 105

SmartMeetings

APRIL 3, 2020

According to the Fall 2019 Pulse Survey, conducted by Financial and Insurance Conference Professionals (FICP), only one-third (33 percent) of planners planned to grow the size of their meetings in 2020, and just 14 percent planned to expand their incentive programs. Maybe a three-hour event is 2.5 Work with Partners—and Haggle.

Financial 69

Financial Insurance Meetings Food and Beverage 69

The Castle Group

SEPTEMBER 26, 2023

Imagine this scenario: you’ve been tasked to organize a user group conference , sales incentive program , product launch , corporate retreat, annual fundraiser, or fill in the blank here. You need to hit it out of the park, but it’s a first time event at your company, and planning is not your primary role or in your wheelhouse.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

SpotMe Blog

JUNE 13, 2023

With so many logistics to handle and compliance regulations to consider when managing pharma events, working with expert pharma event management companies can help reduce stress and ensure you achieve your business goals more easily. You are probably lucky enough to have a great event management team that delivers exceptional events.

Event Management 130

Event Management 2023 Management Healthcare 130

Event Planning BluePrint

SEPTEMBER 13, 2018

Whether you are planning an event for 10 people or 1000 people, you should think of ways to trade in the traditional conference room setting for cool event venues for your next event. Whether you are you planning a corporate or incentive trip, wedding, awards dinner or simply a social event you should know your audience.

Venues 94

Venues Sponsorships Food and Beverage Hotels 94

SmartMeetings

MARCH 17, 2020

and conference attendees are enjoying breakfast in airy prefunction space outside a ballroom. She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. Explain the goal of the event and the priority of the client whenever possible.

Hotels 91

Hotels Food and Beverage Negotiating 2006 91

Event Leadership Institute

AUGUST 5, 2019

We’re considering a high-end museum for our upcoming client event. Museums are a type of alternative venue, which we define as a venue whose main purpose and design is for something other than events. Ironically, food and beverage may not be allowed in the galleries where the art is. Negotiating With Venues.

Food and Beverage 55

Food and Beverage Insurance Contracts Negotiating 55

Cvent: Event Marketing

MAY 14, 2019

Now is the time to review your research with your management team, event committee, and a few attendees, exhibitors and sponsors. Site visits are usually free to the planner if your event is large enough. Meet with the catering manager and review food and beverage minimums. Read more in The Essential Event Planner Guide.

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

Eventtia

OCTOBER 9, 2023

Whether you’re on the brink of planning a first event or are a seasoned professional revising your event planning checklist, this guide aims to be your trusted roadmap. This article provides a comprehensive event planning checklist to help you manage every detail for a successful event, from start to finish.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Social Tables

APRIL 22, 2019

When you start planning an event, one of the first things you should do is figure out your event planning timeline. The next time you start to plan an event, consider using this helpful guide to create an event planning schedule that works for you. What is a long-term event planning timeline?

Event Planning 138

Event Planning Food and Beverage Events Venues 138

PCMA Convene

APRIL 2, 2018

The office’s conference space was flooded and unusable. But the phone-tag negotiations moved at the speed of molasses. Cindy Heston, director of travel and events for Anthem, a health-insurance plan provider and Bizly subscriber, is a fan of the interface. his building. A SUSTAINABLE MODEL.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Eventtia

JANUARY 11, 2022

It’s no secret that hybrid event has made it big throughout 2021, and is here to stay in 2022 and forward. Virtual events have grown to be really popular due to the global pandemic, initially being hosted as replacements for live in-person events that were canceled due to social distancing and quarantine policies.

2022 62

2022 Event Management Management Food and Beverage 62

Event Farm

JULY 8, 2022

To ensure that your attendees return to your conference year after year delivering a memorable event experience is key. This is why “Reimagining the Conference” was the perfect topic for Part 4 of our virtual workshop series on Crafting the Event Experience. Watch the Replay Find Out What Makes Your Attendee Tick.

Conference 246

Conference Food and Beverage Negotiating Hotels 246

All Seated

OCTOBER 12, 2018

In the world of events, technology has helped everyone to become more organized while keeping vendors and clients on the same page. No longer is there a need for on-site meetings and the virtual reality experience makes clients feel as though they are really there in person, assisting greatly with planning destination events.

Airlines 34

Airlines Food and Beverage Negotiating Transportation 34

Cvent: Event Marketing

APRIL 16, 2019

Are attendees paying for conference attendance or are their companies? In either scenario, you need to determine how much they or their organizations can reasonably a lot for your event. Carefully consider their feedback before moving ahead with a future event. Transportation To and From the Conference. Attendee Costs.

Food and Beverage 45

Food and Beverage Transportation Hotels Trade Shows 45

Attendease

OCTOBER 19, 2021

We recently spoke to Lindsay Martin-Bilbrey, CEO at Nifty Method , about the concept of all-in-one event management software, why this concept is flawed, and what approach can tech providers and event planners take. Here are some key takeaways from the conversation with Lindsay, where she debunks the myth of all-in-one event tech.

Event Management 356

Event Management Management Food and Beverage Tech 356