Conference Contracts Site Selections Transportation 
Connect Your Meetings
JULY 9, 2019
What I do: I am responsible for all meeting arrangements, including food service, room setup, audiovisual, registration, transportation and a list of other key elements for our three main events. I also manage the pre-show selection process, including contracting, site selection and visitation.
ePly
MARCH 18, 2024
Site selection: The venue and location must fit the budget and the basic requirements for the event. Transportation: Transportation can include anything from shuttles to parking. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event.
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SmartMeetings
NOVEMBER 3, 2022
To mitigate the issues caused by high demand and staffing issues, it is paramount that planners communicate needs clearly—preferably during the time of drawing up a contract—to determine which services and outlets may be subject to limitations and to set expectations at host venues. Communicate and Create Timelines. Celebrate Safely.
PCMA Convene
APRIL 11, 2017
Meanwhile, similar bathroom bills are being considered in other states — 16 as of last month, according to CNN — which can certainly affect a planner’s site-selection process. But what recourse do conference organizers have when discriminatory legislation is passed in a future host city that is already on the books?
PCMA Convene
OCTOBER 31, 2016
that February to present to the Republican National Committee’s Site Selection Committee. A month later, representatives from the selection committee visited Cleveland, and the city moved to the next round of the competition. “It Representatives from all eight cities traveled to Washington, D.C., The capacity here is large.
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