Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Set your event objectives.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

PCMA Convene

APRIL 28, 2020

You are seeing the focus on virtual, and also seeing meeting planners having to create an “insurance policy” for their associations by potentially producing digital and live meetings simultaneously. Not all contracts can be canceled free and clear, and there are, of course, sunk costs associated with a canceled face-to-face event.

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

StraussCA

JUNE 29, 2022

To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Entertainment, guest speakers or presenters; factor in travel, accommodations, per diems and other consumables. Contract with reliable, repu­table vendors who can meet your association’s needs.

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

Bizzabo

JUNE 4, 2021

A clause in the contract that details the penalties should a cancellation occur and depending on which party is the canceller. Certificate of Insurance. Typically large events will have more comp rooms included in their contract, especially for a full buyout. For COVID-friendly buffets, you can have the staff serve the guests.

Food and Beverage 92

Food and Beverage Wireless Speakers Venues 92

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. Consider it your event planning insurance for one of your most scarce resources: time. Confirm speakers and gather biographies.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Eventsforce

MARCH 11, 2020

Within the term audience, think not only of delegates, but also of VIPs, speakers, exhibitors, sponsors, contractors and other stakeholders that come into contact at the event. Senior leadership members or keynote speakers may be reluctant or unable to come. trillion trade show industry.

Insurance 126

Insurance Hotels Events Travel 126

PCMA Convene

JULY 31, 2017

Nominated by Debbie DesRoches, Director of Trade Show, SnowSports Industries America — “Debbie is a true professional, and we have been so lucky to work with her since our event moved to Denver in 2010. Nominated by Debbie DesRoches, Director of Trade Show, SnowSports Industries America — “Working with Annie is a pleasure.

2017 76

2017 Trade Shows Insurance Food and Beverage 76