Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block?

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Attendease

FEBRUARY 20, 2024

Here are some tips for managing corporate event planning across multiple teams and stakeholders: Create a master project plan with milestones, deliverables, and deadlines. Make sure you have signed contracts in place at least three months out. Effective project management is crucial for seamless execution—AKA your sanity.

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GEVME

JUNE 27, 2018

We’ve collected eight professional tips for choosing a conference venue that will resonate with your vision. The best tips for selecting a conference venue. Negotiate the price , or—if relevant—establish a multi-year contract with a venue host. Inquire where the food and beverages are coming from.

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Smart Meetings

DECEMBER 11, 2018

On the heels of multiple studies showing that event professionals are increasingly being asked to do more with less, Smart Meetings asked a veteran planner for tips on how to create “wow” on a budget. Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved.

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Food and Beverage Negotiating Contracts Speakers 84

Event Leadership Institute

JULY 28, 2021

If you or your organization require expert assistance, you should contract the services of a professional. Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract.

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Contracts Negotiating Food and Beverage Hotels 80

Bizzabo

AUGUST 13, 2018

These 10 tips will help you find the perfect conference venue. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show. However, if you have found the perfect fit for your event, ask if they would consider lowering the cost in exchange for a multi-year contract.

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MeetingsNet

OCTOBER 2, 2017

Industry attorney Joshua Grimes offers some tips that will keep meeting professionals from feeling at sea when they take their groups on a cruise. However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Are alcoholic beverages included?

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SmartMeetings

JANUARY 2, 2018

At New York Hilton Midtown in Manhattan, for instance, the $25 added to bills daily as an “urban destination charge” includes a $15 beverage credit at the hotel bar and a $10 food credit at the grab-and-go. I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com.

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GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Food and beverages. These include: Budget.

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SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. Related : 4 Easy Tips for Reducing Meeting Waste. In-House Catering.

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Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales). Grants and contracts. EVENT PLANNER PRO TIP: Vendors.

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MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Know your must-have and nice-to-have amenities before you negotiate. Negotiate multi-year contracts with the same venue or hotel chain. Find cost savings tips for AV and production, ground transportation, and F&B, here. •

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Venues Negotiating Food and Beverage Contracts 52

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Negotiate terms and specifics with the venue.

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Event Planning Food and Beverage Social Media Insurance 78

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Food and beverages. These include: Budget.

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Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

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MeetingsNet

MAY 22, 2017

PhD, CMP, was asked a lot of questions on everything from “bathroom bills” to travel bans as potential force majeure situations during her session on what she calls The Big Three contract clauses (the other two being attrition and cancellation). for Hilliard’s four tips on developing an effective force majeure clause.).

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All Seated

OCTOBER 4, 2022

“In New York, we have seen clients spend double what they spent for the exact same event pre-pandemic, and that would be inclusive of venue, food, AV, and other expenses,” says Liz King Caruso, CEO at techsytalk. The post Tips for Managing the High Cost of Planning Events in New York appeared first on AllSeated. inflation rate.

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SmartMeetings

JULY 25, 2019

In Smart Meetings’ latest webinar, Erin Wendell, senior director of event management at Maritz Travel, shared her tips and tricks when working with all-inclusive properties for incentive programs. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate.

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Endless Events

APRIL 27, 2023

In this episode of the Event Brew , Nick, Will, Deanna, and Xander share their reactions to the term “in-kind sponsorship,” tips on navigating them, and what they think is the ideal scenario for this kind of sponsorship. By the time they came to me, the contract was signed, and I was just fulfilling it.” It’s all about negotiation.

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SmartMeetings

MARCH 17, 2020

She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. Tips for How Both Hotels and Planners Can ‘Win’. When we gather with our peers, we don’t brag about ADR or how we “won” a contract negotiation. In her world, it’s known as the DBR.

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SmartMeetings

DECEMBER 22, 2016

Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. Problem Contract Clauses and How to Avoid Them. Improving Contract Negotiation Skills. These are a few of our most popular webinars from 2016. Meetings & Tradeshow Automation.

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Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Before signing the venue contract, go and see the venue in person and meet the venue manager.

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Event Leadership Institute

AUGUST 5, 2019

Ironically, food and beverage may not be allowed in the galleries where the art is. Expect higher insurance requirements, a lengthier contract, and more rules and regulations than at a typical hotel. Negotiating With Venues. Museums are not cheap. Finding the event contact online can be surprisingly difficult.

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Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Check out our top tips from hiring an AV company. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. If you’re wondering how to save money on event AV, part of that means understanding what you can negotiate on. Short on time?

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SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Keep F&B Simple.

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Financial Insurance Meetings Food and Beverage 74

SmartMeetings

NOVEMBER 2, 2016

Faced with the challenges of curbing costs and providing attendees with special experiences, planners often negotiate for complimentary guest rooms, suite upgrades, rebooking options and other concessions while negotiating an RFP. But they’re expensive, so it’s best to negotiate.

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PCMA Convene

JANUARY 6, 2019

Each built with fitting AV, food and beverage, décor, and activities, the studios aim to create better experiences by designating specific content-themed areas within the event environment. Business of Events Studio: Get tips in this track on effective budgeting, contract negotiations, and sponsorships and partnerships.

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Food and Beverage Negotiating Social Media Sponsorships 40

PCMA Convene

AUGUST 29, 2016

Is there a more seamless way for planners to negotiate the price of Wi-Fi for their next meeting — and make sure that wireless service lives up to expectations? . ” Instead, Dominguez has come up with a hedge against overpaying for poor service: creating performance-based contracts, despite pushback from venues.

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Event Planning BluePrint

MARCH 29, 2022

Knowing about, and following successful event planners can give you important tips and tricks of the trade, while also helping to keep you in the loop regarding industry trends. . Consider tipping: 15 percent of a $20,000 catering bill means an additional $3,000. Vendor Recommendation, Negotiation, and Coordination.

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Social Tables

MAY 14, 2019

Here we’ve rounded up those steps, along with plenty of tried and true tips for planning an event. And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Submit your RFPs & get ready to negotiate. Good luck!

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Eventtia

DECEMBER 16, 2022

We’ll discuss what each program offers, and also provide you with some helpful tips on how to choose the right one for you. To get the CMP title, a person must show that they are good at negotiating contracts, planning events, managing risks, and marketing. So without further ado, let’s get started!

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Event Planning Social Media Contracts Negotiating 48

MeetingsNet

JANUARY 26, 2018

Take these incentives as a sign that you now have the upper hand in negotiations, a rare reprieve in today’s climate where suppliers typically hold all the leverage. . Here are some tips that can help: • Shop and source early. As a result, your choices are limited. We can’t stress this enough.

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Planning Pod

JULY 27, 2022

Note that we will mainly discuss event sales tips here and leave topics like event marketing strategies, social media tactics and target audience outreach for other articles. Goal/objective of the event Event date/time Headcount Budget Decision timeline Catering/food-and-beverage needs Location/room/space needs (on-premise, off-premise, etc.)

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Eventtia

APRIL 18, 2022

Negotiate details with the venue. Sign contract with venue and vendors. Catering (food and beverages). Create a shortlist of talents you’d like at the event Contact the talents Negotiate and confirm. If possible, have contracts finalized and signed. Finalize sponsor contracts and details.

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Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Speed up your timeline with easy-to-use event planning software Get Started Free 3 event planning timeline creation tips 1. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. Establish anchors.

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Stova

MARCH 16, 2023

This is a bit of a joke, but they may very well have expectations regarding food and beverage that you may be unaware of unless you ask. Negotiate favorable rates with offsite venues and vendors. A bit of negotiation is expected both on the venue’s side and with your stakeholders. Speaking of which.

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Management 2023 Meetings Negotiating 40

SmartMeetings

DECEMBER 29, 2016

Take a few minutes to enroll in free event planning webinars that can teach you the finer points of contract negotiation, event technology and more. Read books about meeting planning and career advice, subscribe to e-newsletters and listen to free podcasts for planners.

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