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Mastering the art of vendor and supplier negotiation.

Expo Pass

I hope you’re all caught up on Succession because it’s time to talk negotiations. It all starts with negotiations. Successful negotiations begin with research. Simplify your negotiations by establishing a single line of contact. You don’t need to be overly aggressive and impersonal in your negotiations.

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Help Out Your Exhibitors

PCMA Convene

Make sure that the costs you’re negotiating are comparable or better for your exhibitors. Moving forward, it’s wise to reevaluate these agreements and ensure that you are negotiating favorable pricing for your exhibitors. Many shows include links to their exhibitor manuals and order forms.

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The Art of Room Blocks

SmartMeetings

Seven Tips to Minimize the Cost of Attrition If you manage to book the block successfully, you still need a strategy to avoid busting your budget by not meeting your room block minimum. As soon as you know meeting registration is not meeting original forecasts: Negotiate with the hotel to release back some meeting space (if possible).

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4 Ps and 3 Tips for Inspiring Incentive Travel

SmartMeetings

That sounds like a winning strategy to motivate and reward your top performers. We have the expertise to know what resorts and venues will work best for their specific needs, as well as our negotiating clout and global connections. This article appears in the July/August 2023 issue. You can subscribe to the magazine here.

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Ask the Attorney: Future Agreement

SmartMeetings

To Do: Instead of a general, sweeping clause, negotiate what steps will be taken to keep information secure, such as locking the door, hiring security guards, keeping attendants out of the meeting, providing shredders for documentation and education of attendees about how they treat the information shared.

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Elevating Event Experiences

SmartMeetings

Let’s explore practical strategies we can apply to elevate our events. The Power of Names–Make Attendees Feel Seen and Heard The most impactful, no-cost, attention-grabbing strategy is using people’s names. List your top three, non-negotiable activities you must complete before your head hits the pillow!

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Event Contracts: Agree to Be Agreeable

SmartMeetings

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.