SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Edwards asks for additional upgrades, valet parking validation for VIPs and speakers. “We And remember, everything is open to negotiation. What should be an addendum and what belongs front-and-center?

Contracts 98

Contracts Negotiating 2024 Hotels 98

SpotMe Blog

MAY 31, 2023

Congresses, medical standalones, cycle meetings, speaker training, town halls – the possibilities for in-person events are endless in the pharmaceutical industry. You can see demonstrations, ask questions, and engage with speakers and other attendees. Get quotes from different vendors and negotiate the best deals.

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2023 Technology Event Apps Social Media 130

ePly

MARCH 18, 2024

Transportation: Transportation can include anything from shuttles to parking. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. Permits: Every neighborhood has restrictions on what’s permissible and what isn’t.

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Social Media Transportation Speakers Negotiating 62

Coterie Spark

APRIL 3, 2023

Outline any collaborations audience members may have struck with a speaker. Parking and alternative transportation options are another under-researched aspect of venues that can cause a lot of grief. Transportation in and out of your venue will be the first and last impressions a guest has of the event.

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Conference Venues Transportation Negotiating 52

QC Event School

SEPTEMBER 29, 2022

Know how to negotiate. An event program is a detailed outline of the event, including the order of events, the speakers or entertainment for each part of the event, and any other important information. Step 6: Book speakers, performers, and other entertainment. Step 7: Arrange for transportation and accommodation.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

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Event Planning 2019 Negotiating Social Media 74

Smart Meetings

JUNE 21, 2023

Thanks to all the vendors, sponsors, student volunteers & speakers. VanDeventer suggested planners looking into all-inclusive campuses either negotiate a solution for access or communicate robustly about the rules in advance—or both. A heartfelt thank you from the entire MPI staff at WEC23! It turned out clear.”

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2023 Negotiating 2025 Education 126

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. and transportation options. At Castle, our team is well versed and/or certified in event sustainability.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

PCMA Convene

JULY 29, 2022

The transportation and travel costs have prompted suppliers and planners alike to think critically about smarter ways of moving AV resources. Her AV provider rented equipment from the in-house company and negotiated pricing on their own. Use just a spotlight for your speakers. John Rissi. Annette Suriani. Roberta Sumner.

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2019 Transportation Hospitality Travel 125

ePly

MARCH 26, 2024

Other factors to consider when selecting a venue include helpful on-site amenities, available parking, proximity to public transportation, and general ease of accessibility. This typically means developing a desirable lineup of performers, speakers, and/or presenters for your event.

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Event Planning Negotiating Events Event Planning Tools 62

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Negotiate terms. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Negotiate mutually beneficial terms. Prepare for your speakers’ arrival.

Event Planning 88

Event Planning Retail Social Media Speakers 88

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Also think over transportation and other logistical requirements. Good technical equipment at the location will simplify preparation for the event and help save money on renting and delivering speakers, mics, cables, and other equipment.

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Food and Beverage Venues Transportation Contracts 166

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Planning a conference involves curating content, managing speakers, organizing sessions, and ensuring that the flow of the event supports learning and interaction.

Event Planning 62

Event Planning Financial Negotiating Education 62

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Also think over transportation and other logistical requirements. Good technical equipment at the location will simplify preparation for the event and help save money on renting and delivering speakers, mics, cables, and other equipment.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. These companies provide end-to-end event management services.

Event Management 130

Event Management 2023 Management Healthcare 130

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Design a user-friendly website that provides and promotes key event details, speaker bios, agenda highlights, and event registration forms.

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Event Marketing Marketing Social Media Trade Shows 62

SmartMeetings

MARCH 14, 2017

Although these contingencies can make negotiations a little more tricky, risk-averse planners may find that they are worth spending a little more time discussing. Backup plan – In some cases, presenters are flying in from far-flung destinations, meaning flight delays could leave you without a keynote speaker. Communicate.

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Event Industry News

MARCH 6, 2020

Universal Live and The Event House managed to negotiate this and built better relationships with the venue to allow it to alter slightly. As well as event running schedule, and all manifests and performer movements as you would for a conference, exhibition or awards evenings.

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B2C B2B Negotiating Venues 95

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Content Matters. Seek Out Win-Wins.

Financial 92

Financial Insurance Meetings Food and Beverage 92

SevenEvents

MAY 26, 2023

collaborate with trusted vendors to negotiate favourable pricing and consider alternative options to maximise your budget. pay close attention to details such as transportation, parking facilities, registration processes, and on-site navigation. Pay attention to logistics the logistics of an event can make or break its success.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

GEVME

APRIL 25, 2018

Have you ever successfully negotiated a price with an event vendor before? Corporate events are often organised in foreign cities and countries, which requires you to be super flexible in terms of accommodations and venue booking, finding vendors , exploring the most convenient means of transportation, etc. 30,000 – $1,500 000.

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Corporate Events Event Planning Trade Shows Social Media 224

Bizzabo

AUGUST 13, 2018

From gathering speakers to securing sponsors, your to-do list seems to be never-ending. Before determining the location, ensure that transportation is readily available to the venue so that attendees can easily arrive by air, rail or automobile. Don’t be afraid to negotiate! Costs: Considering that 32.8% Source: EventMB.

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Venues Conference Food and Beverage 2014 115

Cvent: Event Marketing

MAY 14, 2019

Can you hear and see the speaker? What about cleanliness, flow and ground transportation? How will that affect flights, ground transportation, and service levels? Is public transportation close by? You need to have this list in case you walk away from the negotiating table with the first and second choice venue.

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

Gallus Events

JANUARY 14, 2020

Both speakers were on stage at an event designed to bring together companies with Government Ministers, local government officials and other NGOs, to discuss the challenges and opportunities of tackling climate change. degree Celsius increase,” he said. It was easy to be frustrated.

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Sustainability Airlines Government 2030 165

SmartMeetings

JUNE 13, 2020

You’re supposed to be negotiating one complete document rather than a contract and an addendum. More : Lisa Sommer Devlin on Advanced Hotel Contract Negotiations. Can you can you specify any force majeure language around riots or in the event of an air transport or hotel strike? More : J.D. Devlin: Contracts Made Easy.

Contracts 107

Contracts Hotels Negotiating Airlines 107

SmartMeetings

JULY 8, 2020

Adding motivational speakers, cooking classes and experiences will create more excitement and engagement. For ground transportation, spread delegates out on buses, even if it means more vehicles, and think of bringing in other transportation options with a healthy undertone, such as walking or cycling.

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Travel Contracts Hotels Transportation 119

Eventsforce

AUGUST 18, 2021

So it’s important that you put aside your own unconscious bias when considering risk levels that can impact attendees, speakers, sponsors, and other stakeholders. You also need to consider other locations (for dine arounds etc) and attractions that your people will visit, plus their accommodation and transportation.

Risk Management 106

Risk Management Government Tech Airlines 106

Cvent: Event Marketing

APRIL 16, 2019

Transportation To and From the Conference. Transportation for After-Hour Functions. Speaker Fees. Also, determine the distance of the hotels at which your attendees are likely to stay so that you can be sure transportation is as simple as possible. Transportation. Hotel Room. Your Organization. Food & Beverage.

Food and Beverage 45

Food and Beverage Transportation Hotels Trade Shows 45

Endless Events

MAY 10, 2018

How do you find the right speakers? This audience would expect innovative speakers and focused information on the latest technology. When will your speakers come on? Ensuring the location is easily accessible by transportation links is highly important. Finding a conference venue is a lengthy and detailed process.

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Conference Venues Entertainment Transportation 98

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Coordinate transportation. Choose a venue that is easily accessible and is at a practical distance from public transport hubs. The right speakers can bring life to an event. It could be a motivational speaker or a subject matter expert.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Event Industry News

FEBRUARY 13, 2019

Research where the majority of attendees will be travelling from and ensure that public transport is accessible. You may be able to negotiate preferable rates with local hotels if you can guarantee a certain number of guests. Careful selection can set the right tone to announce speakers or help relax delegates between sessions.

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Negotiating 2004 2007 Event Apps 76

EventUp

SEPTEMBER 13, 2019

Depending on whether your attendees will be doing many offsite activities, you’ll want to position the conference to be within easy reach of public transportation, nearby eateries, and those entertainment essentials conference-goers look for with their after-hours free time.

Conference 78

Conference Venues Hotels Wireless 78

Event Marketer

DECEMBER 11, 2023

In this new era of beauty, the community makes the rules, creators reign supreme, a robust DEI&B strategy is non-negotiable and transparency is paramount. The LINE Hotel nearby served as a staging area for each session, where vintage cars transported attendees to the activation. At Beautycon, the No.

2023 97

2023 Financial Marketing Events 97

Eventsforce

JUNE 12, 2019

To help event organisers mitigate cancellation-related costs, Amsterdam-based CXL-Events.com has launched an online marketplace for reselling and purchasing contracted elements of meetings and special events – from guest rooms, venue rentals, catering and audio-visual services to group tours, transportation services, and other items.

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Tech Contracts Social Media Event Tech 82

Planning Pod

JANUARY 25, 2017

In-kind sponsorship opportunities (this could be a long list but can include food, beverage, printing, a/v, entertainment, transportation, decor/floral, PR, etc.). “The best way to start forming relationships with sponsors is through social media,” says Julie Austin, CEO of Speaker Sponsor. Email marketing. ” 13.

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Sponsorships Social Media Negotiating Marketing 128

Endless Events

DECEMBER 4, 2018

Do our speakers and influencers reflect our brand well? The top considerations when choosing your next bleisure event location includes safety, costs, access to all forms of transport, weather and climate, cultural impact, and availability of lodging. Fortunately, WiFi costs are negotiable. San Diego, California.

2019 134

2019 Sustainability Events Travel 134

SmartMeetings

MAY 17, 2022

Hotel budget is a deciding factor as is the ability to negotiate down F&B minimums so the team can go off-site for a change of scenery. Many of our clients are severely caught off guard when it comes to things like F&B costs at a hotel, service fees, transportation costs, etc. Turns out people love warm weather!

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Tech Technology Meetings 2022 52