Coterie Spark

APRIL 3, 2023

Outline any collaborations audience members may have struck with a speaker. Please don’t sign a contract without understanding catering requirements and/or how flexible the venue will be if you want to get creative in the absence of their services. Show them how others profited from the event too.

Conference 52

Conference Venues Transportation Negotiating 52

ePly

MARCH 18, 2024

Transportation: Transportation can include anything from shuttles to parking. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. Permits: Every neighborhood has restrictions on what’s permissible and what isn’t.

Social Media 62

Social Media Transportation Speakers Negotiating 62

QC Event School

SEPTEMBER 29, 2022

Know how to negotiate. An event program is a detailed outline of the event, including the order of events, the speakers or entertainment for each part of the event, and any other important information. Step 6: Book speakers, performers, and other entertainment. Step 7: Arrange for transportation and accommodation.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. Make sure to require a formal contract and ensure all terms, policies, and pricing are clear and align with your expectations before signing. and transportation options.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Also think over transportation and other logistical requirements.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

ePly

MARCH 26, 2024

Other factors to consider when selecting a venue include helpful on-site amenities, available parking, proximity to public transportation, and general ease of accessibility. This typically means developing a desirable lineup of performers, speakers, and/or presenters for your event.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Planning a conference involves curating content, managing speakers, organizing sessions, and ensuring that the flow of the event supports learning and interaction.

Event Planning 62

Event Planning Financial Negotiating Education 62

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Also think over transportation and other logistical requirements.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SmartMeetings

JULY 8, 2020

Adding motivational speakers, cooking classes and experiences will create more excitement and engagement. For ground transportation, spread delegates out on buses, even if it means more vehicles, and think of bringing in other transportation options with a healthy undertone, such as walking or cycling.

Travel 112

Travel Contracts Hotels Transportation 112

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Negotiate terms. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Negotiate mutually beneficial terms. Prepare for your speakers’ arrival.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Eventsforce

JUNE 12, 2019

Usually when events or meetings are cancelled, the party that signed the contract is responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. Then, potential buyers can contact the reseller and negotiate for the contract. A great idea with all sorts of potential!

Tech 82

Tech Contracts Social Media Event Tech 82

Bizzabo

AUGUST 13, 2018

From gathering speakers to securing sponsors, your to-do list seems to be never-ending. Before determining the location, ensure that transportation is readily available to the venue so that attendees can easily arrive by air, rail or automobile. Don’t be afraid to negotiate! Costs: Considering that 32.8% Source: EventMB.

Venues 115

Venues Conference Food and Beverage 2014 115

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Design a user-friendly website that provides and promotes key event details, speaker bios, agenda highlights, and event registration forms.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

SmartMeetings

MARCH 14, 2017

Contingency plan – According to research from the Incentive Research Foundation , 54 percent of planners include contingency plans in all of their contracts with partners and vendors. Backup plan – In some cases, presenters are flying in from far-flung destinations, meaning flight delays could leave you without a keynote speaker.

Negotiating 43

Negotiating Transportation Travel Speakers 43

SevenEvents

MAY 26, 2023

collaborate with trusted vendors to negotiate favourable pricing and consider alternative options to maximise your budget. pay close attention to details such as transportation, parking facilities, registration processes, and on-site navigation. Pay attention to logistics the logistics of an event can make or break its success.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. These companies provide end-to-end event management services.

Event Management 130

Event Management 2023 Management Healthcare 130

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Coordinate transportation. Choose a venue that is easily accessible and is at a practical distance from public transport hubs. The right speakers can bring life to an event. Event speaker checklist. Event planning contract.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Content Matters. Seek Out Win-Wins.

Financial 69

Financial Insurance Meetings Food and Beverage 69

Planning Pod

JANUARY 25, 2017

In-kind sponsorship opportunities (this could be a long list but can include food, beverage, printing, a/v, entertainment, transportation, decor/floral, PR, etc.). Manage sponsor contracts and collect e-signatures. Email marketing. Social media marketing/mentions. Complimentary or VIP passes. And much more.

Sponsorships 128

Sponsorships Social Media Negotiating Marketing 128

Event Guru

MAY 5, 2023

This may involve coordinating speakers, creating schedules, managing logistics, and promoting the event to the target audience. Additionally, these events often feature motivational speakers, industry experts, and internal leaders who share valuable insights and knowledge.

Sports 40

Sports Fashion Entertainment Education 40

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Nuila Events LLC

JULY 25, 2016

Remember – the day of the event will be here no matter what you do, and waiting too long or holding out for the perfect venue, season, keynote speaker, etc… means that many of the critical pieces will be put off until the last second. But when it comes to event planning, perfectionist tendencies can hinder more than help. Make sure you ask!

Event Planning 45

Event Planning Venues Events Negotiating 45

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Eventsforce

SEPTEMBER 3, 2019

This could be useful for a speakers’ briefing or a VIP event the night before your conference. It is a few minutes’ walk from Deansgate train station and has good transport links to Manchester Airport and Old Trafford. Pricing for any conference is always variable and much will be down to your powers of negotiation.

Venues 45

Venues Conference Hotels Sustainability 45

Eventsforce

SEPTEMBER 3, 2019

This could be useful for a speakers’ briefing or a VIP event the night before your conference. It is a few minutes’ walk from Deansgate train station and has good transport links to Manchester Airport and Old Trafford. Pricing for any conference is always variable and much will be down to your powers of negotiation.

Venues 40

Venues Conference Hotels Sustainability 40

EveryEventGuide

MARCH 1, 2018

They are familiar with their own companies needs and employees and likely have preferred vendors to assist them with Audio Visual, Hotels, Transportation, Airline tickets etc. A Corporate Event Planner has established relationships with professional such as; Venues , Entertainment, Caterers, Transportation, AV companies etc.

Corporate Events 40

Corporate Events Negotiating Transportation Airlines 40