Eventscase Blog

MAY 9, 2024

Venues in premium locations or in major cities tend to cost more. In addition, some venues offer additional services which, although convenient, can increase the final cost. Entertainment, such as live music, speakers or special activities, should also be properly budgeted for.

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SpotMe Blog

MAY 31, 2023

Congresses, medical standalones, cycle meetings, speaker training, town halls – the possibilities for in-person events are endless in the pharmaceutical industry. You can see demonstrations, ask questions, and engage with speakers and other attendees. In-person events are all about human connection.

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ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. Transportation: Transportation can include anything from shuttles to parking. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event.

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Bizzabo

AUGUST 13, 2018

These 10 tips will help you find the perfect conference venue. From gathering speakers to securing sponsors, your to-do list seems to be never-ending. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. Be sure to determine if this is the venue or locale’s peak season.

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Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

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SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Edwards asks for additional upgrades, valet parking validation for VIPs and speakers. “We And remember, everything is open to negotiation. Always ask if the rates, F&B minimums, etc.

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Contracts Negotiating 2024 Hotels 95

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. How do you find the right speakers? Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. How many attendees will you invite?

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QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Know how to negotiate. Once you have a clear understanding of the event’s purpose, you can start making decisions about things like the guest list, the venue, and the overall tone of the event.

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EventUp

SEPTEMBER 13, 2019

The venue is just one component of a successful conference, but it may be the most important. Perfect pricing is usually the first thing people think of when making the list of venue “must-have’s.” ” Unfortunately, there’s a lot that goes into setting the price for a venue. Accessibility.

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ePly

MARCH 26, 2024

As you proceed through your event planning checklist, you will… Set a Budget It may be difficult or even impossible to finalize a firm budget before undertaking key event planning considerations such as venue selection and program creation. First and foremost, this means choosing a suitable event venue.

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EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

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Event Planning 2019 Negotiating Social Media 74

PCMA Convene

JULY 29, 2022

The transportation and travel costs have prompted suppliers and planners alike to think critically about smarter ways of moving AV resources. We’re able to know where the equipment is, how long it’s going to be used, when it needs to be at the next venue,” Rissi said. John Rissi. Annette Suriani. Roberta Sumner. Valerie Sumner.

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Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Negotiate terms. Negotiate mutually beneficial terms.

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Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Planning a conference involves curating content, managing speakers, organizing sessions, and ensuring that the flow of the event supports learning and interaction.

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Event Planning Financial Negotiating Education 62

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. and transportation options. However, does the event management company have the ability to see the big picture, understand your event goals, and plan everything toward this end?

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Eventtia

OCTOBER 20, 2022

Avoid any national holidays and any big events in the area (especially if you are planning an In-person event.) ( For in-person events) Select your venue. Shortlist potential venue selections. Determine your must-have needs from a venue before negotiating and committing to a venue. Develop an event master plan.

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Event Planning Sponsorships Food and Beverage Insurance 62

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details.

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Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.) Step 5 – Book a fitting venue and event date.

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Event Industry News

MARCH 6, 2020

Universal Live and The Event House managed to negotiate this and built better relationships with the venue to allow it to alter slightly. The solution and something that both Universal Live and The Event House advocate is a minimum of one site visit, especially if you have never worked in the venue in the past.

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Eventsforce

SEPTEMBER 3, 2019

This means that planners need to ask searching questions of venues that go beyond relying on the information that is shown on the venue website or in the brochure. It’s also imperative that planners ask the right questions of venues. you need to know whether it is at the venue or a 10 minute walk away. This is crucial.

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SevenEvents

MAY 26, 2023

from selecting the right venue to managing logistics and ensuring attendee satisfaction, there are numerous aspects to consider. take the time to estimate expenses for each aspect, including venue, theming, catering and audiovisual equipment. consider factors such as capacity, location, amenities, and ambience.

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Event Planning Event Management Negotiating Venues 52

Eventsforce

SEPTEMBER 3, 2019

This means that planners need to ask searching questions of venues that go beyond relying on the information that is shown on the venue website or in the brochure. It’s also imperative that planners ask the right questions of venues. you need to know whether it is at the venue or a 10 minute walk away. This is crucial.

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Venues Conference Hotels Sustainability 40

Eventscase Blog

DECEMBER 5, 2023

They may also meet with new suppliers to consider whether to trial them and visit new potential venues. Some approaches event organisers use when faced with budgets constraints is to negotiate with vendors, explore cost-effective alternatives and also consider sponsorships. Provide incentives for sustainable transportation choices.

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Hubilo Blog

AUGUST 30, 2018

Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions. According to C&IT magazine’s article , here are a few thoughts expressed by the players in the event industry: Clients, event planners, and venue partners have set the bar at this level collectively by being able to deliver.

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SmartMeetings

MARCH 14, 2017

Corporate meeting planners generally choose their destination and book the venue a year or more in advance, making it hard to plan around monumental weather events, natural disasters or other citywide emergencies. To prevent this, consider having a contractual backup plan for your speakers and VIPs. Communicate.

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SmartMeetings

APRIL 3, 2020

Overall, uniqueness and the “wow” experience were the most influential factors in planners’ selection of a venue for ancillary activities, according to the FICP’s fall survey. “As Keep in mind that negotiation doesn’t have to be about lowering the price if you can get additional services thrown into a deal. hours,” says Huggins.

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Social Tables

DECEMBER 27, 2018

For venues and planners, that means looking into the crystal ball to get ahead of event trends and expectations. This leaves hotels and venues in a pickle, as taking these bookings could mean missing out on higher-value events later. Key Takeaway for Venues. Key Takeaway for Venues. Click To Tweet.

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Endless Events

NOVEMBER 29, 2021

In a world of lockdowns and social distancing, virtual platforms took over the function of event venues (and then some). T he virtual venue is one of the most important decisions you can make for your long-term event strategy. The Venue Map allows your guests to easily guide themselves. And so naturally, the market followed.

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ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Design a user-friendly website that provides and promotes key event details, speaker bios, agenda highlights, and event registration forms.

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Cvent: Event Marketing

MAY 14, 2019

This gives you an opportunity to walk through the venue and experience what it would be like for your attendees. This is critical before going to a site visit because you don’t want to waste your time and resources attending a site visit for a venue your organization won’t consider. Can you hear and see the speaker?

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Food and Beverage Hotels Transportation Negotiating 66

SmartMeetings

JUNE 13, 2020

You’re supposed to be negotiating one complete document rather than a contract and an addendum. Will the onus be on venues and hotels to follow and enforce physical distancing guidelines put in place by the state or province they’re in? More : Lisa Sommer Devlin on Advanced Hotel Contract Negotiations. More : J.D.

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Contracts Hotels Negotiating Airlines 90

Event Industry News

FEBRUARY 13, 2019

Choose the right venue for your style of event. Eclipse has worked with hundreds of venues of all shapes and sizes, and is the official partner to many in London, which is why engaging an event production company early on means you’ll have the best chance at securing the perfect space. What are the acoustics like in your chosen venue?

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GEVME

APRIL 25, 2018

Have you ever successfully negotiated a price with an event vendor before? Corporate events are often organised in foreign cities and countries, which requires you to be super flexible in terms of accommodations and venue booking, finding vendors , exploring the most convenient means of transportation, etc. Team building event.

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SmartMeetings

JULY 8, 2020

Regional travel that supports local venues could be more popular than ever. Adding motivational speakers, cooking classes and experiences will create more excitement and engagement. How can we turn worries about the venue into a positive message? The concept of incentive as CSR is hugely motivating, he says.

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Eventsforce

AUGUST 18, 2021

So it’s important that you put aside your own unconscious bias when considering risk levels that can impact attendees, speakers, sponsors, and other stakeholders. The event venue is one part of this ecosystem. You may wish to make some rules non-negotiable. Every individual has their own built-in levels of risk tolerance.

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Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Coordinate transportation. After understanding the client’s needs, you need to finalize the venue and/or the virtual event platform based on the event theme, the number of attendees, and the budget. The right speakers can bring life to an event.

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Event Planning Corporate Events Contracts Social Media 52

EveryEventGuide

MARCH 1, 2018

They are familiar with their own companies needs and employees and likely have preferred vendors to assist them with Audio Visual, Hotels, Transportation, Airline tickets etc. Each type of meeting calls for a different venue. of attendees: Depending on the numbers, some venues cannot accommodate you.

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