Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

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MeetingsNet

MAY 21, 2019

There are unfamiliar challenges when negotiating and contracting with foreign hotels, convention centers, and other vendors; different cultures to understand; and potential risks to be explored. Attend this webinar to: Recognize the three fundamental principles to follow when negotiating international meeting contracts.

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SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. However, since that’s not the world most of us inhabit, here are a few tips I’ve picked up from meeting planners over the course of my 14 years as a keynote speaker. Negotiate Your AV Costs Before Signing a Contract. See also : How to Master the Art of Negotiating.

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Connect Your Meetings

FEBRUARY 11, 2019

Register for “How to Negotiate Wi-Fi Prices” webinar. We are seeing a common and alarming trend that hotels are charging exorbitant amounts to use their Wi-Fi for your events. Wi-Fi fees are negotiable and there are ways to cut costs! Will Curran is going to guide you through how to save on hotel Wi-Fi.

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Prestige Events Magazine

SEPTEMBER 25, 2023

Tunnicliffe commented: “With increases in commodity costs and event budgets tighter than ever, winning a contract or appointing a supplier can often be only the start of a tense process of negotiation which can risk making or breaking the event supply chain. Registration for the industry event closes on November 1.

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Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? “You You want to give as many details as possible about who, what, when, why, everything about your program to the hotel,” Poole said.

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SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Read More : Why AI Might Mean Salvation for the Meeting Industry Payne believes in creating a custom contract for each client that addresses all hotel fees and surcharges.

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TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. An early start means more time to shop around for bargains, establish partnerships and negotiate with vendors.

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Connect Your Meetings

JULY 24, 2018

Register for “How to Negotiate AV Prices for Events” Having great audiovisual is expected at events, but the prices can sometimes be unexpected. As more planners look for high-quality AV for their meetings, negotiating the right price is sometimes the deciding factor for them when it comes to booking a hotel or convention center.

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Eventscase Blog

MAY 9, 2024

Entertainment, such as live music, speakers or special activities, should also be properly budgeted for. For example, renting a hall in a luxury hotel in a large city may cost significantly more than in a more modest location or in a small town. Always remember that good planning and negotiation are key to maximising your budget.

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MeetingsNet

NOVEMBER 8, 2022

. • Rather than group shuttles, ask attendees to use ride-share services like Uber to get themselves from the airport to the hotel or from the hotel to off-site venues. If there’s a mass-transit stop near your hotel, provide attendees with clear information on using the destination’s mass-transit options.

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SmartMeetings

MARCH 25, 2021

Pandemic-era contracts now require contract clauses that include Hotel Protocols and Policies for Covid-19 prevention. This section will specify the hotel or convention center practices that are based on CDC guidelines, and that industry standard of care will implement to protect attendees, their certifications and group requirements.

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SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. Nancy Lauterbach, co-founder of Michigan-based RedPropeller Speakers Bureau, stresses the importance of doing due diligence on everything from accusations of sexual or other misconduct to inappropriate social media activity.

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Velvet Chainsaw

APRIL 21, 2020

Many are holding off on speaker invitations until there is more positive news of the country reopening. . If you are planning to move forward with your fall conference, now is the time to notify your hotels, convention centers and service providers of your lower expectations. Risk-free Participation.

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Smart Meetings

NOVEMBER 15, 2023

Michelle Poler, author of “Hello Fears” and keynote speaker, suggested moving toward the things that scare us because in that direction lies growth. She reported that attorneys who work with these companies say they like the experience better than negotiating with a human. 10-14 at Sheraton Denver Downtown Hotel.

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Smart Meetings

DECEMBER 11, 2018

Most properties will negotiate for a lower price if they can lock in the business for two or three years. Meeting professionals and hotels err on the side of more to ensure no one goes hungry. Tap your speakers’ bureau. Contracting. Food and Beverage. Modify your menus: It’s sad but true that food is often wasted at meetings.

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Smart Meetings

OCTOBER 21, 2021

Negotiating for the Win-win. From the first moments of the three-day reunion of top meeting planners and their potential hotel and destination partners, the emphasis was on getting what you need to deliver what audiences want. Negotiation is not an act of war, it is an act of discovery,” Dohrn explained. he asked.

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Smart Meetings

FEBRUARY 8, 2024

Meet with Momentum debuted in May 2021 to promote the distinction among Marriott CRN’s leading hotels and resorts, and each event is different. Room availability is a challenge; hotels are struggling to manage huge demand. In the face of these challenges, hotels are reimagining how they do business. And prioritize.

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GEVME

MAY 16, 2018

However, communication with vendors, partners, and speakers is most often handled personally by an event planner. The power of negotiation: Your budget may not always be super generous. The power of negotiation: Your budget may not always be super generous. Important details to communicate.

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Velvet Chainsaw

NOVEMBER 16, 2020

We fantasize about crowded exhibit halls, packed hotels, and chummy, in-person board meetings. It will also limit your ability to imagine things differently — the root cause of organizational failure cited by a thousand motivational speakers during “normal” times. I delete them all. Reading them would be a waste of my time.

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Smart Meetings

NOVEMBER 15, 2022

Koleen Roach, director of meetings and conference management at Securian Financial Group, led a panel of veteran explainers during Financial and Insurance Conference Professional ’s 2022 Annual Conference at Omni Boston Hotel at the Seaport. Read More : How to Plan Better Medical Meetings by the Numbers. Tell a Story.

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Expo Pass

MARCH 22, 2023

Use that to make decisions about advertisement, venue design, speaker selection, and even catering. This gives you time to put all the pieces together and to give advance notice to any desired speakers. Also, how close is it to airports and hotels? Build your budget. Put on your thinking cap, it’s time to look at the layout.

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MeetingsNet

MAY 23, 2023

What’s worse is that “menus from hotels and venues have been unoriginal and uninspired” since the return of face-to-face events, said Melissa Woodruff, CMP, CGMP, meeting and event manager for Maritz Global Events, in MPI’s report.

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SpotMe Blog

AUGUST 25, 2022

These are events where all speakers are physically present at the event venue. These are events where all speakers are physically present at the event venue. These are events where speakers and attendees are physically present at multiple venues (i.e. Participants can also interact with speakers. Live hybrid events.

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Event Industry News

SEPTEMBER 26, 2022

Taking place on 8 December 2022 at The Forest of Arden Hotel & Country Club, Birmingham, in conjunction with headline sponsor BeMatrix, the tone of this year’s conference is one of bolstering resilience and identifying opportunities in order to lead and navigate through changing times with increased confidence.

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Connect Your Meetings

APRIL 11, 2019

Catering is often the largest part of a master account, but many planners accept inflated prices, unrealistic minimums, setup fees and other charges without negotiation. This session will help planners see where the profit centers are and where there are more leverage and latitude in negotiating group catering. Register for Webinar.

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Event Leadership Institute

FEBRUARY 7, 2018

So your client (or company) is in the middle of planning their signature event or company meeting, and they’re turning to you to come up with ideas on who the speaker should be that will inspire the crowd, while also not costing a fortune. Understand your speaker budget. Can you pay for travel or hotel? A gift from your company?

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Meeting Tomorrow

DECEMBER 4, 2019

As someone who’s worked in some of the country’s largest hotels and sold AV for independent audio visual companies, I’ve just about seen it all when it comes to hotel contracts. On it are the things you should be sure are spelled out in every hotel contract before signing it. That’s why I always share this list with my clients.

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SmartMeetings

JUNE 13, 2020

You’re supposed to be negotiating one complete document rather than a contract and an addendum. Will the onus be on venues and hotels to follow and enforce physical distancing guidelines put in place by the state or province they’re in? The problem comes in when you move to a hotel scenario , and you’re having meetings.

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Smart Meetings

MARCH 11, 2024

Read More: Power Of Purpose 2023 Highlights In the process of evolving the offerings, what was Destination Showcase became Showcase, a place modeled after the energy of South by Southwest for technology companies, agencies, hotels, airlines, any supplier that works to make events successful can get connected to meeting producers who need their help.

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Endless Events

JULY 26, 2019

Livestream or have speakers? When you prioritize traffic you allowing WiFi to allow more important traffic such as a keynote speaker or Livestream to use more bandwidth over an attendee watching in the audience. This could reduce your engagement and you might be able to negotiate to have it removed from your screen. .

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Smart Meetings

JUNE 21, 2023

Barcelo Maya Grand Resort is actually a campus of six hotels along a 1.5-mile Thanks to all the vendors, sponsors, student volunteers & speakers. VanDeventer suggested planners looking into all-inclusive campuses either negotiate a solution for access or communicate robustly about the rules in advance—or both.

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Eventtia

MAY 18, 2022

Everything else — flights, hotels, travel to and from the venue, meals, and so forth — are separate expenses, and you’re expected to cover them. When you think of “accommodations,” your mind probably goes to things like airfare and hotels. Typically, an artist’s performance fee only covers the cost of their performance.

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Connect Your Meetings

DECEMBER 6, 2018

Lisa Sommer Devlin, an attorney who has represented hotels regarding event contracts for over 25 years, will highlight some of the most common contract mistakes that she sees in her practice and gives you tips on how to avoid legal disputes. Learn negotiation tips to help you get a better contract.

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Connect Your Meetings

MARCH 21, 2018

Register for “Banquets and Catering: An Insider’s Approach to Food and Beverage” Have you ever wondered how can hotels charge $120 or more for a gallon of coffee? You’ll learn how to negotiate catering pricing, service charges and fees to deliver immediate savings to your company or organization.

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Endless Events

MAY 13, 2022

Traditionally, many event planners started their careers working in hospitality (as assistants at hotels, for example) and gradually moved into management. Their curriculums typically consist of courses, such as experience design, event marketing, event financing, venue management, agreement negotiating, and more.

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ePly

FEBRUARY 18, 2024

Conferences: At company-run conferences, corporate event planning includes driving attendees, negotiating hotel arrangements (including technology requirements), and building agendas with keynotes, sessions, and breakout sessions to finding sponsors and creating hospitality and networking opportunities.

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