SmartMeetings

SEPTEMBER 14, 2023

Effective procurement strategies not only ensure that companies get the best value for their money but also play a role in risk management, innovation and corporate social responsibility. A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations.

Conference 98

Conference Site Selections Negotiating Contracts 98

SmartMeetings

JUNE 30, 2020

The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities. MD: We’re at a crossroads because everything is changing quickly, and the reality is different in different areas of the country and different types of hotels.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

Connect Your Meetings

APRIL 29, 2019

Blanca Ferreris, CMP, CMM, works in Woodhaven, New York, as a s enior business events manager at RIMS, Risk Management Society. What I do: I am responsible for contracting more than 75 hotel agreements per year. I manage our exhibitor housing and hospitality processes (more than 31,000 peak room nights).

2019 71

2019 Risk Management Hospitality Contracts 71

TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. Event budgets also act as a risk management tool.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

SmartMeetings

DECEMBER 10, 2020

“Sanitation and health security will be permanently more important risk management strategies,” said FICP Executive Director Steve Bova, CAE. In addition to new risk management strategies, future destination selections and program characteristics and activities are also anticipated to shift as a result of the pandemic.

Travel 95

Travel Risk Management Insurance 2020 95

Smart Meetings

JUNE 4, 2021

“Do you think masks/no masks, vaccines/non-vaxed will or should be an addendum on contracts with venues? Do you think masks/no masks, vaccines/non-vaxxed will or should be an addendum on contracts with venues? Or is it location based, and a mutual understanding between venue and planner?” was an early question. While Attorney John S.

Contracts 104

Contracts 2021 Airlines Venues 104

MeetingsNet

JANUARY 8, 2019

These steps from communication, legal, and risk management professionals will help you lay the groundwork for reaching out to your attendees and preparing information before an event so that you won’t be left scrambling during one. In 2008, a terror group attacked a hotel in Mumbai and held hostages for three days.

Social Media 71

Social Media 2008 Risk Management Contracts 71

SmartMeetings

AUGUST 26, 2020

The conversation turned into a vigorous question-and-answer session, covering everything from food and beverage to contracts and roles and responsibilities. MD : We’re at a crossroads because everything is changing quickly, and the reality is different in different areas of the country and different types of hotels. Amy Calvert.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

SmartMeetings

MAY 5, 2017

Event planners are no strangers to airport terminals and hotel check-ins. Most of their time on the road will be spent in hotel rooms, airports and attending to business-related obligations. Since event planners are always tasked with managing a million moving parts, their brains are definitely getting a workout.

Risk Management 81

Risk Management Negotiating Travel Contracts 81

PCMA Convene

MARCH 7, 2017

Better contract negotiations. We have implemented a risk-management manual to our events and we have purchased more event insurance for better protection. Increase in what we budget for food and beverage, and managing other costs more closely. Started implementing a strategic meetings management program.• . •

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

SmartMeetings

OCTOBER 6, 2017

Create a risk management assessment prior to the event, along with a protocol and policy for handling emergency situations. Once the risk management assessment and emergency protocol is set , share it among all members of your team. This applies to all venues, whether it’s an aquarium or high-rise hotel or a tent.”

Meetings 48

Meetings Risk Management Contracts Speakers 48

PCMA Convene

SEPTEMBER 29, 2016

TESS VISMALE, CMP, DES , Chief Event Executioner, iSocial Execution; Tech Evangelist, Dahlia+.

Risk Management 40

Risk Management Contracts Tech Financial 40

PCMA Convene

OCTOBER 6, 2016

Dominguez points out that the average length of stay at an Airbnb property is seven days, meaning that an Airbnb user isn’t a typical hotel guest. There are also, however, duty of care concerns that must be considered when attendees are booking on Airbnb rather than at a contracted hotel.

Contracts 56

Contracts Hotels Meetings Risk Management 56

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. A collaborative approach will always benefit you in all aspects, including managing costs.”.

Financial 73

Financial Insurance Meetings Food and Beverage 73

Plan Your Meetings

JUNE 27, 2016

B: Project management. C: Risk management. D: Financial management. G: Stakeholder management. I: Site management. Evaluate effectiveness of risk management plan. B: Project management. Manage critical path. Manage contracts. C: Risk management.

Meetings 62

Meetings Food and Beverage Risk Management Contracts 62

PCMA Convene

AUGUST 19, 2016

Downtown was not at all affected, so none of our downtown attractions or downtown hotels were affected. We don’t think that it’s going to be a major amount of business at this time, but the hotels that have meeting space and conference space — the downtown hotels — have been spared. We’re doing fine.

2012 40

2012 Hotels Contracts Meetings 40

PCMA Convene

MAY 31, 2016

Of the 27 competencies listed in CIC’s handbook, it could be site inspection, contract negotiation, promotions, and publicity. They have to be able to manage a contract,” he said, “depending on the kind of meeting they’re having.”. The day of an event they need risk-management skills,” he said.

Negotiating 68

Negotiating Hospitality Contracts Risk Management 68

GEVME

JANUARY 27, 2020

This component includes everything – right from hotels, motels, hostels or any other setup which can provide sleeping rooms to the attendees. When it comes to food and beverages, the restaurant, hotel or the independent caterer, each one of these falls into this category. . Are there various hotels around this particular place?

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

PCMA Convene

APRIL 11, 2017

. “I always tell them that coming up with the contract language is easy,” Hilliard said. I have been pretty impressed that many hotels have been willing to accept it. ” Hilliard provided Convene with suggested contract language below. “Getting the other party to agree to it is the hard part. ”

Contracts 53

Contracts Government Site Selections 2015 53

Plan Your Meetings

SEPTEMBER 26, 2016

In fact, he says, the only widely adopted change he has seen is that meeting planners tend to include a clause in contracts that says they can cancel events because of terrorist acts. Put in a clause about the hotel providing an emergency evacuation plan or a security liaison,” he says. Tell the hotel? It starts with location.

Hotels 28

Hotels 2001 2005 Venues 28

PCMA Convene

MARCH 6, 2019

Hotels were a recurring topic, as planners noted a decrease in the ability to negotiate contracts, along with pressures associated with lowered commissions and increased competition for space. Contracts and dealing with our volunteers. Escalating rates — hotel, food and beverage, transportation. Hotel greed.

Food and Beverage 91

Food and Beverage Meetings Negotiating Hotels 91

GEVME

JUNE 18, 2018

Analyse your current risk management strategy, taking into account all internal and external threats, such as APTs, connection breakage, etc. These legal contracts will help you regulate the following aspects: Identification of the parties involved. Update recovery time objectives.

Government 174

Government Risk Management Tech Events 174

MeetingsNet

MAY 18, 2023

The Philadelphia Marriott Downtown’s decision to host the Moms for Liberty national convention has lawmakers asking questions, and raises important risk management issues for meeting professionals to consider. In their letter, the lawmakers urged the hotel to reconsider hosting the event and posed three questions: 1.

Risk Management 111

Risk Management Hotels Contracts Site Selections 111