Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block?

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Negotiating Hotels Contracts Food and Beverage 75

SpotMe Blog

JUNE 13, 2023

With so many logistics to handle and compliance regulations to consider when managing pharma events, working with expert pharma event management companies can help reduce stress and ensure you achieve your business goals more easily. It is not a comprehensive list, and the companies are listed alphabetically, not in order of preference.

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Event Management 2023 Management Healthcare 130

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

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Contracts Negotiating Food and Beverage 2023 83

The Castle Group

SEPTEMBER 26, 2023

You need to hit it out of the park, but it’s a first time event at your company, and planning is not your primary role or in your wheelhouse. But how do you select the best company for the task? What do event management companies do? First, what is an event management company, and what support can they offer?

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Event Management Management Sustainability Food and Beverage 52

Attendease

FEBRUARY 20, 2024

This is best done by scheduling a planning meeting with company leadership and other key stakeholders for the event. Make sure to balance the overarching goals of the event with the company’s overall corporate strategy while also considering attendee preferences and perspectives (more on that shortly). Entertaining?

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Corporate Events Food and Beverage Social Media Event Management 195

Plan Your Meetings

SEPTEMBER 10, 2018

percent say negotiations are becoming simpler.” percent of respondents claim contract negotiations are becoming more complex. Today’s hotel meeting contracts are getting longer and longer and that would certainly indicate more specificity, if not more complexity. Attrition clauses to address in your next hotel contract.

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Contracts Negotiating Food and Beverage Hotels 51

Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You don’t want to run out of food halfway through your event, so take steps to ensure you have plenty of food available.

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Food and Beverage Contracts Management Event Planning 78

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. Savvy Contract Negotiations. In-House Catering.

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Food and Beverage Contracts Negotiating Financial 69

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Food and beverages. These include: Budget.

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MeetingsNet

APRIL 8, 2021

On Global Meetings Industry Day, hospitality-sales veterans detailed how availability, contracting, and staffing will be different for meetings after the pandemic. This will require more training to bring employees up to speed on servicing not just the business elements of meetings, but also the guest-experience side.

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Hotels Food and Beverage Contracts Trade Shows 121

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales). Grants and contracts. Number of People. Venue Rental. Entertainment.

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Food and Beverage Meetings Financial Advertising 199

SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable. 10% of your overall budget.

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Negotiating Food and Beverage Insurance Contracts 52

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

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Venues Negotiating Food and Beverage 2023 40

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. I doubt it."

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Meetings Contracts Food and Beverage Hotels 89

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Food and beverages. These include: Budget.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

MeetingsNet

MAY 22, 2017

PhD, CMP, was asked a lot of questions on everything from “bathroom bills” to travel bans as potential force majeure situations during her session on what she calls The Big Three contract clauses (the other two being attrition and cancellation). Hilliard : The classic example is: A pharma company has planned a product launch for its new drug.

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Contracts Negotiating Food and Beverage Hotels 45

SmartMeetings

APRIL 19, 2017

Destination Management Company , a local company that has extensive knowledge about a specific destination and organizes the logistics of meetings and events in that specific location. Director of Sales at a venue, usually who will be negotiating your contract with. Force Majeure Clause. Banquet Captain.

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Food and Beverage Meetings Contracts Negotiating 66

PCMA Convene

MARCH 6, 2019

In the 28th Annual Meetings Market Survey, respondents listed rising food and beverage costs as a major challenge. Nearly 30 percent of respondents’ answers in some way reference budgets or rising costs this year, with AV, food and beverage, and Wi-Fi expenses standing out as particular pain points. Hotel negotiations.

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Food and Beverage Meetings Negotiating Hotels 91

SmartMeetings

JULY 25, 2019

Maritz Travel works with a handful of the many companies that offer all-inclusives in Mexico, the Caribbean, and Central and South America. The cost is normally cheaper for the company and as guests don’t have to buy their own food and drinks, there are fewer out-of-pocket costs for them. The pros center around cost.

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Planning Pod

JANUARY 17, 2017

Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. Negotiate contracts with ferocity.

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Food and Beverage Negotiating Contracts Hotels 133

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Building a great relationship with your AV company. Check out our top tips from hiring an AV company. The more detail you can provide your AV company with, the fewer assumptions they are going to need to make to quote your event. Learn to negotiate event AV. Short on time?

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Negotiating Contracts Wireless Events 81

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Use food as entertainment. Click To Tweet.

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Event Ideas Food and Beverage Social Media Entertainment 156

Eventinterface

JULY 14, 2016

Don’t bother yourself with learning the hotel language, use a company like HelmsBriscoe to help with negotiating and contracting – it will save you lots of time. This is a great time for planners to rely on the buying power of a company like HelmsBriscoe to help them stand out and be on top of the hotel list.

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Food and Beverage Negotiating Hospitality Hotels 100

Endless Events

APRIL 27, 2023

By the time they came to me, the contract was signed, and I was just fulfilling it.” As an experienced event professional in food and beverage, Nick is familiar with in-kind sponsorships. So, the last F&B job I had I created a form for anyone who wanted to give their services in exchange for food. Production. “A

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Sponsorships Negotiating Food and Beverage Events 71

Event Planning BluePrint

APRIL 5, 2022

Be reasonable, but the strong negotiator. It can simply be wedding planning adjacent, like working in a 5-star restaurant, upscale hotel, or flower shop much like Michelle Rago, of Michelle Rago Destinations , did before founding one of the most successful wedding and event companies in the world. Be able to anticipate the unexpected.

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Trade Shows Food and Beverage Negotiating Social Media 62

Event Planning BluePrint

APRIL 5, 2022

Be reasonable, but the strong negotiator. It can simply be wedding planning adjacent, like working in a 5-star restaurant, upscale hotel, or flower shop much like Michelle Rago, of Michelle Rago Destinations , did before founding one of the most successful wedding and event companies in the world. Be able to anticipate the unexpected.

Trade Shows 62

Trade Shows Food and Beverage Negotiating Social Media 62

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. No stranger to online innovation, he’d been an early advisor to MakeMyTrip — which went on to become the largest online travel company in India — and sold two companies to Google in 2014. his building. The office’s conference space was flooded and unusable.

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Meetings 2014 Food and Beverage Contracts 97

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. How do they get more bang for the buck?

Financial 74

Financial Insurance Meetings Food and Beverage 74

Planning Pod

JULY 9, 2021

The information provided in this article is based on what we have heard from prospects who have tried Aisle Planner and Honeybook, as well as information that those companies have provided through their websites, help portals and other public online applications like YouTube. Food-and-Beverage Management. Email Integration.

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Food and Beverage Contracts Venues Management 78

PCMA Convene

MARCH 1, 2018

On one side, site-selection companies allow hotels to run leaner. In any given year, site-selection companies book hundreds of millions of room revenue dollars. By doing so, they’ve reduced the need for large sales forces at the hotel companies and have generally elevated the booking/contracting process for clients.

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Site Selections Food and Beverage Contracts Negotiating 67

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Logistics Do you need special contracts, permits, or insurance in hosting your event?

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2023 Food and Beverage Social Media Negotiating 40

Eved

JULY 3, 2017

Whether you’re in corporate procurement and experienced with procurement but may not be as well versed in the nuances of meeting and event spend, or you work for a smaller destination management company and aren’t yet as familiar with spend analysis, this blog is for you! Is there a contract opportunity with this hotel chain?

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Contracts Meetings Negotiating Food and Beverage 40

Event Planning BluePrint

MARCH 29, 2022

Researching your competition can be as simple as checking out a company’s website, social media account, and online reviews to see what services they offer, how many followers they have, and what people are saying about them. Following famous event planning companies and event planners can feel like mentorship. Great Advice.

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Negotiating Social Media Consulting Food and Beverage 62

Social Tables

APRIL 17, 2019

In these instances, it’s important to contract with security companies (especially when there’s alcohol involved), and make sure that all entrances and exits are diligently mapped out prior to the event as well. 93% of planners and property professionals believe the negotiation process of booking an event could be improved.

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Hotels Food and Beverage Negotiating Venues 149

Eventtia

APRIL 18, 2022

Negotiate details with the venue. Sign contract with venue and vendors. Catering (food and beverages). A dedicated event website or a dedicated page on your company’s website that acts as an information hub for the event. If possible, have contracts finalized and signed. Establish a temporary budget.

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Social Media Sponsorships Speakers Contracts 62

PCMA Convene

JUNE 30, 2016

From sourcing stone for the Egyptian pyramids to fueling the success of Fortune 500 companies, procurement has played a key role through 5,000 years of human history. I know where my negotiation points are, and where I can bring expenses down to create more value for the company.’”.

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Negotiating Contracts Fashion Food and Beverage 66