MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

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Endless Events

AUGUST 22, 2018

And if you don’t understand the quote, it can be tricky to know how to negotiate on the price , or if you hold any power to negotiate whatsoever! Get started with negotiating AV prices by: Learning AV lingo. Sadly, it’s not unheard of for AV companies to use confusing terminology to lead you astray. Ask them: where it is?

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Decibel Management

NOVEMBER 5, 2021

Les Goldberg talks with Cindy Lo from Red Velvet, Tim Glanzer from Elevated Meetings Solutions, David Sonntag from Decibel Event Management and Wendy Drake from The Webster Group about negotiating the contract in a post-Covid world.

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Smart Meetings

DECEMBER 27, 2021

With the pandemic and public concern fluctuating in the midst of uncertainty, event planners and professionals are left with an enormous responsibility to prepare themselves, their guests and their contracts for whatever comes next. Event Contract Essentials in the Covid Era. Harness the Power of Negotiation for Post-Covid Success. “In

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Endless Events

OCTOBER 8, 2019

You might want to put your best suit on because today we’re talking about hotel contract negotiations! But anyone who’s ever had to go through it knows there’s more to the story than just signing a contract. a national meeting planning company, which books over 100,000 room nights annually.

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Endless Events

DECEMBER 13, 2022

Newbie event planners will often pick a venue, negotiate a deal with them, and sign the venue’s provided contract. . Instead of morphing your event goals around the venue’s rules, approach your venue with a list of non-negotiables. Here’s how your event goals can (and should) change your venue contract in those areas.

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SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Take your time.

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SmartMeetings

MARCH 25, 2021

event contract. Foster, CHME, an attorney with Foster, Jensen & Gulley , for an exclusive Q&A on event contract essentials in the Covid era. Listen to “Event Contract Essentials in the Covid Era” on demand. This section of the contract will also determine damages the hotel would pay if they cancel the group.

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Endless Events

FEBRUARY 27, 2019

As you are seeing the fee’s mounting on you may have even wondered, “Can I negotiate AV charges?” But in order to negotiate venue AV charges, you must arm yourself with knowledge, strong negotiating skills, and the will to walk away if you need to. Video Transcription: Can I Negotiate Venue AV Charges?

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MeetingsNet

NOVEMBER 22, 2019

Brought to you by: Feeling pressured to use the “in-house” AV company at a hotel? Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? Disclose and Contract Early. Negotiate Venue and AV Liaison Fees, Security Fees.

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Smart Meetings

MARCH 28, 2022

Post-Covid Contract Solutions.”. We’ll delve into a condensed review to address what and what not to include in your venue contract, as well as negotiation tactics and what can potentially trigger a force majeure. Local laws can impact your contract and your options for termination, recovery and liability, Sheaks explained.

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Eventtia

NOVEMBER 10, 2023

A high-quality software system can elevate how companies plan and execute events, enhancing team productivity, boosting attendee satisfaction, and providing strategic insights into event performance and return on investment (ROI). Competitive Disadvantage Choosing inadequate software can put your company at a competitive disadvantage.

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SmartMeetings

DECEMBER 24, 2020

Over the months, Sheaks noticed more hotels and venues using liability waivers, along with enhancing safety protocols, revising contracts , signage and training. Sheaks’ strongest recommendation is to look at what’s being done by larger companies like Disney and AHLA, airlines and restaurant organizations like National Restaurant Association.

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SmartMeetings

DECEMBER 24, 2020

Has this year strengthened your relationship with the event contract? Over the months, Sheaks noticed more hotels and venues using liability waivers, along with enhancing safety protocols, revising contracts , signage and training. The post Event Contract Considerations for 2021 appeared first on Smart Meetings.

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Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block?

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Endless Events

FEBRUARY 28, 2020

I will break down the best ways to save money in an event AV contract without compromising your event. Through the extremely valuable web session conducted by Jon Trask, I will break down some key savings opportunities in an event AV contract. Many times event av contracts bill by hours or days. Duration of Equipment Rental.

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SmartMeetings

JULY 31, 2020

If there’s one thing coronavirus has done, it’s shone a spotlight on the importance of having a rock-solid contract to protect you from legal action. Before the coronavirus, many venue contracts didn’t feature force majeure clauses , and too many planners may not have seen a need for it. Event Contract Language.

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SpotMe Blog

JUNE 13, 2023

With so many logistics to handle and compliance regulations to consider when managing pharma events, working with expert pharma event management companies can help reduce stress and ensure you achieve your business goals more easily. It is not a comprehensive list, and the companies are listed alphabetically, not in order of preference.

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MeetingsNet

MAY 15, 2023

Here’s a wrap-up of the latest news on airline pilot contracts, and some perspective on the possibility of a strike. A strike authorization does not mean a strike is imminent but gives the union authority to strike if contract negotiations fall through. If that happens, pressure on other airlines to follow suit will increase.

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SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. They want to make their money back on their equipment in roughly three rentals, which is fine for them—but that leaves plenty of room to negotiate before signing a contract.

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MeetingsNet

FEBRUARY 22, 2019

Remember that time when you presented your contract terms to a vendor—perhaps a hotel, production company, tech provider, off-site venue, or speakers agency—and the vendor simply replied, "Sure, this is fine." Every negotiation has its sticking points, with some more serious than others. Printer-friendly version.

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MeetingsNet

FEBRUARY 7, 2023

A recent survey takes the pulse of meeting planners, asking about budgets, contracts, airfares, virtual meetings, and more. The latest meeting planner survey from Global Event Planners, the network of independent destination management companies, found that higher costs was a top challenge for 70 percent of the 200 planners surveyed.

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Smart Meetings

SEPTEMBER 27, 2023

Following a 95% vote in favor of strike authorization, the two-unions negotiating committee is now authorized to call a strike at 22 casino resorts along The Strip, divided between its largest employers: MGM Resorts, Caesars Entertainment and Wynn/Encore Resorts. We’re continuing to monitor the situation and will share updates as appropriate.”

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MeetingsNet

APRIL 10, 2023

How robust does your event network need to be, and what’s negotiable? Here are some things to consider before signing a connectivity contract. As with any business relationship, he said, event planners get into trouble when they don’t get everything in the contract up front. The moment you ask, ‘Can you do any better?’

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SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

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Eventinterface

JUNE 4, 2018

Our discussion focuses on best practices and tips for event planners in hiring and working with AV companies. Listen to show host Al Wynant and guest Will Thompson discuss the following: The items an event planner needs to know before reaching out to an Audio Visual or Production Company with a Request for Proposals. ABOUT OUR GUEST.

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The Castle Group

SEPTEMBER 26, 2023

You need to hit it out of the park, but it’s a first time event at your company, and planning is not your primary role or in your wheelhouse. But how do you select the best company for the task? What do event management companies do? First, what is an event management company, and what support can they offer?

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Smart Meetings

OCTOBER 18, 2022

Now, the question is how to build contracts moving forward. Phoenix-based hotel attorney Lisa Devlin sat down for some rapid-fire questions about what is and isn’t working today and offered her prescription for a win-win solution to trading contract clauses. Read More : A Breakdown of Post-Pandemic Contract Clauses.

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Eventinterface

SEPTEMBER 4, 2017

Our discussion focuses on best practices and tips for event planners in hiring and working with AV companies. Listen to show host Al Wynant and guest Will Thompson discuss the following: The items an event planner needs to know before reaching out to an Audio Visual or Production Company with a Request for Proposals. ABOUT OUR GUEST.

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MeetingsNet

JULY 24, 2023

The union representing 340,000 UPS workers is threatening a strike when its contract expires on July 31, risking delays and higher costs for event organizers, exhibitors, and others who must ship materials to host properties. And now, it's not just meeting venues with labor issues that could throw a wrench into business events.

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Prestige Events Magazine

FEBRUARY 13, 2024

With global business travel rebounding and expected to surpass pre-pandemic levels in 2024 , the company is preemptively offering complimentary hotel room block sourcing and contracting services to clients as an extension of that commitment.

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Endless Events

NOVEMBER 8, 2019

Are you settling on your audio visual company for your event? In fact, many of our clients sign multiple-year contracts and use us for their AV needs year after year. You want to use your AV company again because you love working with them not because it seems easier to stick with them. Maybe, maybe not. Yes, you do!

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Meeting Tomorrow

DECEMBER 4, 2019

As someone who’s worked in some of the country’s largest hotels and sold AV for independent audio visual companies, I’ve just about seen it all when it comes to hotel contracts. On it are the things you should be sure are spelled out in every hotel contract before signing it. That’s why I always share this list with my clients.

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SmartMeetings

SEPTEMBER 14, 2023

Effective procurement strategies not only ensure that companies get the best value for their money but also play a role in risk management, innovation and corporate social responsibility. A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations.

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Smart Meetings

SEPTEMBER 14, 2023

Effective procurement strategies not only ensure that companies get the best value for their money but also play a role in risk management, innovation and corporate social responsibility. A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations.

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Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Contract and Negotiation Tips. We skipped to the good part—Negotiating Rooms: Cancellation, Attrition, Rebooking and Reselling — where the big idea is planning for contingencies. They even flew in some of the rovers for people to see. Bottom Line. “We

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Smart Meetings

JULY 7, 2023

The International Brotherhood of Teamsters which represents 340,000 UPS workers considering a strike, walked away from the negotiating table with the company this week, starting a countdown to July 31 when the union vows to strike. Recently, the company agreed to add air conditioning to UPS trucks, a move UPS resisted for years.

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