The Castle Group

SEPTEMBER 26, 2023

You need to hit it out of the park, but it’s a first time event at your company, and planning is not your primary role or in your wheelhouse. But how do you select the best company for the task? What do event management companies do? First, what is an event management company, and what support can they offer?

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Event Management Management Sustainability Food and Beverage 52

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Obtain multiple bids.

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Negotiating Contracts Food and Beverage 2018 55

Attendease

FEBRUARY 20, 2024

This is best done by scheduling a planning meeting with company leadership and other key stakeholders for the event. Make sure to balance the overarching goals of the event with the company’s overall corporate strategy while also considering attendee preferences and perspectives (more on that shortly). Entertaining?

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The bottom-line goal is to ensure that your company is protected in case of the unexpected. And remember, everything is open to negotiation. Always ask if the rates, F&B minimums, etc.

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Contracts Negotiating 2024 Hotels 98

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” Add-On Travel: Negotiate pre- and post-rates in the contracting stage. For example, we’re seeing higher food and beverage (F&B) costs with little to no discounts.

Contracts 97

Contracts Negotiating Food and Beverage 2023 97

MeetingsNet

NOVEMBER 8, 2022

Arrange for a discount code with the ride-share company and send the code to attendees ahead of the event. Negotiate for the host hotel to provide complimentary town-car service for your speakers and VIPs. • MORE MEETING COST-SAVINGS I DEAS: Click here for the full feature or on a catergory below: Food and Beverage.

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Transportation Food and Beverage Negotiating Hotels 95

Master the Event

DECEMBER 13, 2023

Usually rounds are used during a meeting if there will be food and beverage offered either before, during or after. In-house company meetings use this popular format. Negotiating meeting rooms are commonly set up this way. Rounds A round set up is very typical for a meal function. Basically the set up completes a square.

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Conference Food and Beverage Meetings Negotiating 40

Master the Event

NOVEMBER 10, 2023

This provides the meeting planner an opportunity to negotiate with a four or five star hotel where otherwise, say July or August, he or she may have had to negotiate with a three-star property. A meeting planner will have much more bargaining power for room rates, food and beverage etc. Transportation.

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Meetings Negotiating Food and Beverage Transportation 40

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

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Food and Beverage Venues Transportation Contracts 166

SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable. 10% of your overall budget.

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Negotiating Food and Beverage Insurance Contracts 52

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. Savvy Contract Negotiations. In-House Catering. Recycled Decorations.

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Food and Beverage Contracts Negotiating Financial 83

Master the Event

FEBRUARY 11, 2024

Following that meeting, the CVB will then send out a request for proposal (RFP), usually to hotels first, indicating how many rooms you are seeking and for how many days (otherwise known as room nights) plus any food and beverage and meeting room requirements. Then the hotel salespeople get to work.

Food and Beverage 40

Food and Beverage Meetings Hotels Negotiating 40

Event Marketer

JANUARY 22, 2024

Photo: Spangler Candy Company) Valentine’s Day is less than a month away, and brand love is in the air. Fun fact: Resy negotiated with its restaurant partners to hold the reservations for dates two weeks out—something that could help out last-minute planners or forgetful partners ahead of Valentine’s Day.

Food and Beverage 87

Food and Beverage Social Media 2022 Negotiating 87

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales). Number of People. Venue Rental. Entertainment. Average cost/attendee. $75.

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Food and Beverage Meetings Financial Advertising 199

Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You don’t want to run out of food halfway through your event, so take steps to ensure you have plenty of food available.

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Food and Beverage Contracts Management Event Planning 78

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Event planners are coordinators, organizers, moderators, and professional negotiators. Negotiation. Event planners must be skilled in the art of negotiation. The short answer is yes!

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Negotiating Event Planning Education Venues 145

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

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Venues Negotiating Food and Beverage 2023 40

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Event Farm

JULY 8, 2022

Because costs are much higher, many event venues are much less likely to negotiate, hold you to attrition, and service is astoundingly low. My sense is that is a very bullying situation right now, so push back and take control.”. They are your lifeblood, and if treated well they can also be your expansion revenue.”.

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Conference Food and Beverage Negotiating Hotels 246

MeetingsNet

APRIL 8, 2021

“Hotels are in the middle of trying to align their service levels correctly, and planners have every right to dive deeply into that during contract negotiations,” said Red Lion’s Hamilton.

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Hotels Food and Beverage Contracts Trade Shows 121

Glow Global Events

JUNE 27, 2023

Identify a representative: To find the perfect entertainment for your event, you’ll need to identify an agent or management company that represents them. This includes food and beverages, lodging, transportation, equipment rentals, sound techs and other personnel. It’s also important to be flexible and willing to negotiate.

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Entertainment Food and Beverage Negotiating Transportation 40

PCMA Convene

MARCH 6, 2019

In the 28th Annual Meetings Market Survey, respondents listed rising food and beverage costs as a major challenge. Nearly 30 percent of respondents’ answers in some way reference budgets or rising costs this year, with AV, food and beverage, and Wi-Fi expenses standing out as particular pain points. Hotel negotiations.

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Food and Beverage Meetings Negotiating Hotels 91

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. How do they get more bang for the buck?

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Financial Insurance Meetings Food and Beverage 92

SmartMeetings

JULY 25, 2019

Maritz Travel works with a handful of the many companies that offer all-inclusives in Mexico, the Caribbean, and Central and South America. The cost is normally cheaper for the company and as guests don’t have to buy their own food and drinks, there are fewer out-of-pocket costs for them. The pros center around cost.

Negotiating 72

Negotiating Transportation Contracts Insurance 72

Smart Meetings

NOVEMBER 1, 2021

In the past several weeks, we have welcomed tech companies, financial, a crypto-currency group , realtors and association business. We’re also seeing some ‘return to work’ celebration events, with companies looking to re-energize employees returning to an office environment after working remote for more than a year. of meeting space.

Food and Beverage 98

Food and Beverage Venues Hotels Telecommunications 98

SmartMeetings

APRIL 19, 2017

Destination Management Company , a local company that has extensive knowledge about a specific destination and organizes the logistics of meetings and events in that specific location. Director of Sales at a venue, usually who will be negotiating your contract with. Banquet Captain. Banquet Event Order (BEO).

Food and Beverage 80

Food and Beverage Meetings Contracts Negotiating 80

Eventmobi

JULY 5, 2023

How Do You Ask a Company To Sponsor an Event? These allow companies to sponsor a specific element of your event. Collect contact information Try to start with the person responsible for handling sponsorships at your company of choice. But if you offer the right incentives, your chances multiply! Got your list of sponsors?

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Sponsorships Social Media Trade Shows Food and Beverage 195

Connect Your Meetings

APRIL 11, 2019

Catering is often the largest part of a master account, but many planners accept inflated prices, unrealistic minimums, setup fees and other charges without negotiation. This session will help planners see where the profit centers are and where there are more leverage and latitude in negotiating group catering.

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Negotiating Food and Beverage Hotels Meeting Planning 51

Endless Events

APRIL 27, 2023

As an experienced event professional in food and beverage, Nick is familiar with in-kind sponsorships. So, the last F&B job I had I created a form for anyone who wanted to give their services in exchange for food. A production company could give away its services most of the week from requests,” continues Nick. “I

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Sponsorships Negotiating Food and Beverage Events 71

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Use food as entertainment. Click To Tweet.

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Event Ideas Food and Beverage Social Media Entertainment 156

Planning Pod

JANUARY 17, 2017

Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. Negotiate contracts with ferocity.

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Food and Beverage Negotiating Contracts Hotels 133

Stova

MARCH 17, 2023

Connected Solutions Event automation is focused on how multiple solutions can work better together to benefit a company's global event strategy. They have the tools to enable teams of planners to negotiate rates on event costs, they can speed up venue sourcing processes and they provide visibility and analysis into event spend.

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2023 Negotiating Food and Beverage Financial 40

SpotMe Blog

MAY 31, 2023

After providing the tech and expertise to help leading life science and pharma and Fortune 500 companies run 10,000+ successful in-person events for the past 20+ years, we’ve consolidated what we know into the best planning and technology guide. Get quotes from different vendors and negotiate the best deals.

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2023 Technology Event Apps Social Media 130

Smart Meetings

MARCH 28, 2022

We’ll delve into a condensed review to address what and what not to include in your venue contract, as well as negotiation tactics and what can potentially trigger a force majeure. Deciding the “choice of law provision,” or what state and who gets legal jurisdiction, may come down to common law negotiations, Sheaks said.

Contracts 78

Contracts Insurance Negotiating Government 78

MeetingsNet

MAY 16, 2019

Then, potential buyers can contact the reseller and negotiate for the contract. in Phoenix, says that "every hotel company I know about expressly prohibits customers from assigning all or part of their contract without hotel approval, and many expressly prohibit reselling of the type described" by the website.

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Building a great relationship with your AV company. Check out our top tips from hiring an AV company. The more detail you can provide your AV company with, the fewer assumptions they are going to need to make to quote your event. Learn to negotiate event AV. Short on time?

Negotiating 81

Negotiating Contracts Wireless Events 81

Event Planning BluePrint

APRIL 5, 2022

Be reasonable, but the strong negotiator. It can simply be wedding planning adjacent, like working in a 5-star restaurant, upscale hotel, or flower shop much like Michelle Rago, of Michelle Rago Destinations , did before founding one of the most successful wedding and event companies in the world. Be able to anticipate the unexpected.

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Trade Shows Food and Beverage Negotiating Social Media 62