Event Planning BluePrint

SEPTEMBER 13, 2018

This will require you to have some serious negotiation skills or a huge budget. Sponsorship. If you have a fantastic idea, but don’t have the budget, sponsorship can be a great way to pull of a spectacular event with a limited budget. It will help with your food and beverage selection, arrangements and décor and AV.

Venues 94

Venues Sponsorships Food and Beverage Hotels 94

Planning Pod

JANUARY 25, 2017

” Because event sponsorships play such a significant role in event revenues – one recent study shows that 63% of event managers rely on sponsorships as a significant source of income – it’s vital that you give yourself and your events the best chance to attract the right sponsors. Complimentary or VIP passes.

Sponsorships 128

Sponsorships Social Media Negotiating Marketing 128

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Keep F&B Simple.

Financial 74

Financial Insurance Meetings Food and Beverage 74

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Create a publicity plan and a partnership/sponsorship plan (optional). and more….

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

SpotMe Blog

MAY 31, 2023

The energy consumed for event logistics, such as heating, cooling, and lighting the venue, as well as the waste generated from food and beverage services, disposable materials, and promotional items, also contributes to the environmental footprint. Get quotes from different vendors and negotiate the best deals.

2023 130

2023 Technology Event Apps Social Media 130

The Castle Group

MARCH 2, 2021

In-person events will have food and beverage requirements and meeting room layouts, while virtual events will have platform specifications and production requirements to coordinate, to name just a few. Rethink your sponsorships. Enlist separate planning teams. In-person and virtual meetings have different logistical needs.

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

PCMA Convene

MARCH 7, 2017

Better contract negotiations. Increase in what we budget for food and beverage, and managing other costs more closely. We have also increased the cost of our sponsorships and added new a la carte options. • What changes — positive or negative — have you made to your meeting over the last year because of the economy?

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

Eventtia

APRIL 18, 2022

Negotiate details with the venue. Catering (food and beverages). Create a shortlist of talents you’d like at the event Contact the talents Negotiate and confirm. Sponsorship. Sponsorship finalization. Review all underwriting details and perform final confirmation on sponsorship. License/permit.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

PCMA Convene

JANUARY 6, 2019

Each built with fitting AV, food and beverage, décor, and activities, the studios aim to create better experiences by designating specific content-themed areas within the event environment. Business of Events Studio: Get tips in this track on effective budgeting, contract negotiations, and sponsorships and partnerships.

Food and Beverage 40

Food and Beverage Negotiating Social Media Sponsorships 40

Event Planning BluePrint

MARCH 29, 2022

Not only can it help you learn the lingo to help you sell your services, but it can give you insight into how the pros handle things, like negotiations to help save their clients money. You don’t have to think of it as a formal, tough, adversarial negotiation,” she said. Marketing, PR and sponsorship. Food and Beverage.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62

SpotMe Blog

JUNE 13, 2023

They can often negotiate better deals and availability. Pharmaceutical meeting planners handle it all – from venue selection and food and beverage to HCP attendee management, content creation, and more. They also own or have access to the latest event tech, staging, and production equipment, saving you time and money.

Event Management 130

Event Management 2023 Management Healthcare 130

Attendease

OCTOBER 19, 2021

Technology has become more and more part of the event planning landscape, whether to manage registration, event agenda, abstract, AV team, food and beverage, and more… While event planners are eager to find a tech solution that can do all under one roof, the reality is much different. Planners are often solving for price.

Event Management 356

Event Management Management Food and Beverage Tech 356

Eventtia

JANUARY 11, 2022

More and better sponsorship opportunities. The earlier you have a budget estimation, the more time you’ll have to negotiate with different vendors and secure the best options for your event. Space for food/beverage services including kitchen//preparation area Networking space for attendees Space for attendees to meet sponsors.

2022 62

2022 Event Management Management Food and Beverage 62

Attendease

OCTOBER 19, 2021

Technology has become more and more part of the event planning landscape, whether to manage registration, event agenda, abstract, AV team, food and beverage, and more… While event planners are eager to find a tech solution that can do all under one roof, the reality is much different. What drives the need for all-in-one solutions?

Event Management 195

Event Management Management Food and Beverage Tech 195

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales). Sponsorship fees. Number of People. Venue Rental. Entertainment.

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

Planning Pod

JULY 27, 2022

Goal/objective of the event Event date/time Headcount Budget Decision timeline Catering/food-and-beverage needs Location/room/space needs (on-premise, off-premise, etc.) You may even want to partner with a promoter or sell sponsorships for each event. Um, you wouldn’t (right?).

Venues 103

Venues Hospitality Contracts Events 103

SmartMeetings

OCTOBER 20, 2016

This covered delegates’ expectations for personalization, right down to food and beverage, as well as keeping up with evolving technology and addressing security needs. Experts from Maritz Global Events, Accor, Hyatt and MGM Resorts International discussed how meetings will change and what will drive growing demand in the year ahead.

2016 40

2016 Trade Shows Food and Beverage Technology 40

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Securing event sponsorships.

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Food and Beverage Consider and confirm the event’s food and beverage needs. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due. Event Income.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Consolidating technology into an end-to-end event automation platform. Paying for that attrition is not.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

Negotiating 141

Negotiating Sponsorships Social Media Venues 141

PCMA Convene

MARCH 6, 2019

Client politics, controlling costs for space and services, and contract negotiations were top of mind for some respondents, as was finding diverse speakers. Contract negotiation when dealing with India hotels. Keeping costs down, particularly food and beverage and audiovisual for meetings. Communication. Contracting. (3

Contracts 69

Contracts Hotels Food and Beverage Negotiating 69

Canadian Special Events

SEPTEMBER 1, 2016

Sponsorships ranged from $15,000 to $100,000 (some start at $2,500 for events with a younger demographic). Whether it is a live performance, art installation, sponsor activation, or a variety of food and beverage samplings, guests are excited about what they will discover. Sponsorship Activations. Use of Technology.

Food and Beverage 64

Food and Beverage Social Media Entertainment Hospitality 64

Eventtia

DECEMBER 16, 2021

if you are planning to get sponsorship? Having a clear budget as early as possible will provide you with more options and more time to negotiate with different vendors, and also provide you with a clear roadmap to ensure your hybrid event stays cost-effective. What value can you provide for your sponsors? (if

2022 62

2022 Social Media Sponsorships Food and Beverage 62

Planning Pod

MAY 3, 2017

NOTE: Even though this article is written for getting executives to sign off on your event idea, I have also used the 11 steps outlined below to successfully pitch event sponsorships or marketing partnerships to executives. This includes not sharing things like potential venues, speakers/performers, food-and-beverage option, etc.

Event Ideas 142

Event Ideas Food and Beverage Marketing Events 142

Cvent: Event Marketing

JULY 3, 2018

Common strategies to reduce costs are reining in food and beverage costs, negotiating venue rates, and pursuing reduced room prices. Success considerations for this group include gaining greater insights from meetings and events, deeper customer engagement, and improved revenue results from sponsorships and exhibitors.

Food and Beverage 47

Food and Beverage Negotiating Sponsorships Corporate Events 47

Capterra Event Management

FEBRUARY 14, 2018

Catering (bartenders, servers, food, beverages, linens, table settings). Most businesses plan out their major sponsorships before the start of their coming fiscal year. Catering: Survey registered attendees to find out what their tastes are, and if you need to make any special food accommodations. Know when to ask.

Social Media 110

Social Media Food and Beverage Advertising Speakers 110

Planning Pod

MAY 3, 2017

NOTE: Even though this article is written for getting executives or top management to sign off on your event idea, I have also used the 11 steps outlined below to successfully pitch event sponsorships or marketing partnerships to executives, so feel free to adapt this list to pitching events in general. Business executives are an odd bunch.

Event Ideas 60

Event Ideas Food and Beverage Events Marketing 60

Planning Pod

JULY 25, 2019

Offerings include event registration, booking tracking, catering/beverage management, reporting and integrations. Keeping your events on track fiscally is a huge key to their success, so it’s critical to have an event budget tool that lets you track your estimated, negotiated and actual costs as well as payments and due dates.

Event Management 112

Event Management Management 2019 Social Media 112

Planning Pod

JULY 25, 2019

Offerings include event registration, booking tracking, catering/beverage management, reporting and integrations. Keeping your events on track fiscally is a huge key to their success, so it’s critical to have an event budget tool that lets you track your estimated, negotiated and actual costs as well as payments and due dates.

Event Management 60

Event Management Management 2019 Social Media 60

Cvent: Event Marketing

APRIL 10, 2019

More people mean a larger venue and more food, but it could also mean a greater return on investment. The venue, food, and entertainment are high-price items. Want to break down costs into categories such as venue, food, promotion, and more? Negotiate better deals with vendors and suppliers based on transaction history.

Event Planning 46

Event Planning 2019 Food and Beverage Social Media 46

Planning Pod

AUGUST 24, 2019

Sponsorship and exhibitor options. Food and beverage offerings. More and more, food-and-beverage selections and catering have become a big draw for many events (even those that don’t have an obvious foodie angle). Who says that sponsorships are all about you promoting the sponsor? Sponsor Marketing.

Event Marketing 131

Event Marketing Marketing Social Media Speakers 131

Planning Pod

AUGUST 24, 2019

Food and beverage offerings. More and more, food-and-beverage selections and catering have become a big draw for many events (even those that don’t have an obvious foodie angle). Who says that sponsorships are all about you promoting the sponsor? Speaker and entertainment selections. Sponsor Marketing.

Event Marketing 60

Event Marketing Marketing Social Media Speakers 60