SmartMeetings

MAY 16, 2024

Even if that more adventurous perspective doesn’t make you any happier about them, they’re a necessary part of the meetings and events industry. That means, just like any traveler, you need to know the lay of the land so you can plan for the best and avoid the worst. The post 2024 Contracts Playbook appeared first on Smart Meetings.

Contracts 93

Contracts 2024 Food and Beverage Hospitality 93

MeetingsNet

NOVEMBER 8, 2022

For example, do you really need to hold that meeting off-site and in person? For board meetings and other smaller business events, is a virtual meeting an option? This would obviously eliminate costs associated with travel, hotel, and F&B. Also, take a hard look at your entire meeting program. Ticket insurance.

Food and Beverage 59

Food and Beverage Meetings Transportation Consulting 59

Master the Event

DECEMBER 9, 2023

Determining the number of hotel rooms for a room block can be frustrating for a meeting planner. As a seasoned meeting planner will tell you, it’s not as simple as telling your hotel contact that you need 100 room nights for your group. For one, it enables the planner to track important information about the meeting and its delegates.

Hotels 40

Hotels Food and Beverage Negotiating Conference 40

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Read More : Why AI Might Mean Salvation for the Meeting Industry Payne believes in creating a custom contract for each client that addresses all hotel fees and surcharges.

Contracts 92

Contracts Negotiating 2024 Hotels 92

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” This helps balance the hesitation on the clients’ part for meetings that are farther ahead, but it means the team has to be ready to commit quickly. Evaluate: Risks—Real or Not?

Contracts 78

Contracts Negotiating Food and Beverage 2023 78

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. Certified Meeting Professional , a merit one receives from completing the Convention Industry Council’s certification program for professionals in the meeting, convention and exhibition industries.

Food and Beverage 63

Food and Beverage Meetings Contracts Negotiating 63

SmartMeetings

MARCH 17, 2017

These seven new travel apps stand out because they cater to a modern audience. Travelers are paid once the package is picked up at the destination airport. Travelers can earn up to $300 per flight. Bizly: Meetings on Demand. Got a last-minute meeting? Bizly provides instant booking for meetings in major cities.

Travel 52

Travel Food and Beverage Airlines Negotiating 52

Guidebook

JANUARY 8, 2024

Build an Event App with Guidebook Event Planning Checklist: Pre-Event The Foundation This typically occurs 12 months out, or further, for large events like user conferences, festivals, or trade shows; and 5-6 months out for smaller events like meetings or workshops. Negotiate terms and specifics with the venue. Test WiFi bandwidth.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Smart Meetings

NOVEMBER 1, 2021

Smart Meetings asked some urban hotel executives what they are seeing in their ballrooms today, what types of groups are returning, what protocols are being required and what are some creative uses of the space they have seen. of meeting space. Each person is required to show proof of vaccination before entering the meeting space.

Food and Beverage 111

Food and Beverage Venues Hotels Telecommunications 111

SmartMeetings

JUNE 3, 2019

Smart Meetings asked experts about their tricks for creating a phenomenal experience while spending a minimal amount of money. Food and beverage is an essential element of any gathering—and it is also one of the costliest. Related : 4 Easy Tips for Reducing Meeting Waste. Savvy Contract Negotiations.

Food and Beverage 66

Food and Beverage Contracts Negotiating Financial 66

GEVME

JUNE 27, 2018

If you choose a popular meetings and events destination for your conference, you’ll have a huge range of venue choices. Also, you should choose a venue that has sufficient parking in case some of your conference guests choose to travel by car. Negotiate the price , or—if relevant—establish a multi-year contract with a venue host.

Conference 149

Conference Venues Food and Beverage Transportation 149

PCMA Convene

APRIL 2, 2018

In 2014, venture capitalist Ron Shah was deep into a month of internal meetings when the pipes burst in. He worked the phones in a rush, trying to clinch local hotel meeting rooms on short notice. But the phone-tag negotiations moved at the speed of molasses. his building. The office’s conference space was flooded and unusable.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. Maritz Travel works with a handful of the many companies that offer all-inclusives in Mexico, the Caribbean, and Central and South America.

Negotiating 63

Negotiating Transportation Contracts Insurance 63

PCMA Convene

JUNE 7, 2021

So begins the overview of R3: The Rocky Mountain Reskill Roadtrip , setting the tone for a hybrid/hackathon event organized by the PCMA Rocky Mountain Chapter and held on April 8, Global Meetings Industry Day. One was the Global Meetings Industry Day that Meetings Mean Business was putting on. Daniel Stones.

Meetings 98

Meetings Food and Beverage Venues Negotiating 98

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Within this guide, you will receive the tools and knowledge to become a meeting strategist for your organization.

Management 40

Management 2023 Meetings Negotiating 40

SpotMe Blog

MAY 31, 2023

Congresses, medical standalones, cycle meetings, speaker training, town halls – the possibilities for in-person events are endless in the pharmaceutical industry. Casual conversations, chance meetings, and unplanned activities expose you to new ideas and help you stumble upon valuable discoveries. Get more people to attend your events.

2023 130

2023 Technology Event Apps Social Media 130

PCMA Convene

NOVEMBER 23, 2021

COP26 is shorthand for the 26th United Nations Climate Change Conference of the Parties, a summit which brought leaders from more than 130 nations together to negotiate a global plan to address climate change. It also was the site for negotiations. It’s hard to think of a conference with higher stakes than COP26, which took place Oct.

Negotiating 98

Negotiating Sustainability 2030 Tourism 98

The Castle Group

MARCH 2, 2021

Invite key groups that make sense to meet physically, such as local/regional participants or teams where in-person collaboration and team building is critical to business success. A smaller in-person group will allow you to ensure that you meet the proper capacity limits for your in-person guests. Vet your live venue.

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

EncoreAPAC

JANUARY 17, 2022

But this two-pronged meeting experience doesn’t have to cost you a fortune. Before the pandemic, I would never believe that so many people would become comfortable with hybrid meetings,” Johnsen says. The more rooms equals more leverage with negotiations. It can be a simple Microsoft Teams meeting,” Johnsen says. “If

Sponsorships 105

Sponsorships Food and Beverage Speakers Negotiating 105

Stova

MARCH 17, 2023

This guide will show you how to put together an event strategic plan, streamline your event marketing process and be a best-in-class meetings and events team. Introduction Planning a meeting or event of any size can be a daunting task for those who aren’t used to that level of orchestration.

2023 40

2023 Negotiating Food and Beverage Financial 40

SpotMe Blog

JUNE 13, 2023

That’s why we’ve created a list of examples of the top pharmaceutical meeting planning companies we have experience with. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. It is not for commercial purposes.

Event Management 130

Event Management 2023 Management Healthcare 130

Eventinterface

JULY 14, 2016

Experienced hospitality sales and marketing industry expert, Jasmine Eldeen, shares her advice on how Meeting and Conference Planners can overcome the challenges of a seller and supplier market. Using me as their sourcing specialist, I have saved them over 70 hours per meeting - which allowed them to focus on the actual meeting details.

Food and Beverage 100

Food and Beverage Negotiating Hospitality Hotels 100

SmartMeetings

JUNE 2, 2017

The region’s major meetings destinations are all within two to four hours’ driving distance of Miami, Orlando and Tampa. It’s hard to beat a seaside meeting. With the number of meetings that are booked near the beach in Southwest Florida, attendees will want to make extra time for sun and sand. Just go west.

Meetings 40

Meetings Negotiating Travel 2016 40

SmartMeetings

DECEMBER 29, 2016

By making a few resolutions and taking these simple steps, meeting planners can be sure 2017 will be a great year for fabulous events and stellar career progression. For meeting and event planners, continuous learning is simply a part of the job. In the meetings and events industry, it’s all about what’s new.

Meetings 52

Meetings Food and Beverage 2017 Trade Shows 52

The Castle Group

SEPTEMBER 26, 2023

A freelance event professional might be your best option when you are looking to fill a staffing gap, manage a small-scale meeting, or have a small budget. Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

PCMA Convene

MARCH 7, 2017

In addition to data about quantifiable things like the size, frequency, costs, and types of meetings, our Annual Meetings Market Survey also captures a wealth of data in the form of comments in response to a series of open-ended questions. Last week we published comments about the meeting industry’s biggest challenges.

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

Stova

MARCH 17, 2023

Introduction Every year, executives are tasked with reimagining the machine in a way that meets the aspirations of the CEO, and the constraints of the CFO. Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Hubilo Blog

AUGUST 27, 2018

No attendee wants to drag themselves into a business event looking tired from the travel or looking all dull. Negotiation capabilities. · Food and Beverages. Any event is empty without a picture taken by attendees of food, desserts, and heart stealing beverages. Distance from the Venue. Powder rooms.

Venues 80

Venues Management Food and Beverage Event Apps 80

Cvent: Event Marketing

MAY 14, 2019

No destination or hotel is a perfect fit for your group, but they all meet your must-haves and seem to be 95% there. If possible, hold a face-to-face meeting with all of them. Meet with the catering manager and review food and beverage minimums. Does the meeting space flow? Check in with the local CVB.

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

All Seated

OCTOBER 4, 2022

“In New York, we have seen clients spend double what they spent for the exact same event pre-pandemic, and that would be inclusive of venue, food, AV, and other expenses,” says Liz King Caruso, CEO at techsytalk. Inflation has been dominating the news headlines not just in New York but all over the globe. inflation rate. Be Transparent.

Management 41

Management Food and Beverage 2023 Negotiating 41

PCMA Convene

MARCH 6, 2019

That was the — tongue-in-cheek, we hope — response from one participant in Convene’ s 28th Annual Meetings Market Survey to the question, “What is your No. Client politics, controlling costs for space and services, and contract negotiations were top of mind for some respondents, as was finding diverse speakers. AV and F&B costs.

Contracts 69

Contracts Hotels Food and Beverage Negotiating 69

MeetingsNet

MAY 22, 2017

PhD, CMP, was asked a lot of questions on everything from “bathroom bills” to travel bans as potential force majeure situations during her session on what she calls The Big Three contract clauses (the other two being attrition and cancellation). See Is Your Meeting Illegal, Impossible, or Impracticable? Purpose: frustrated.

Contracts 45

Contracts Negotiating Food and Beverage Hotels 45

Social Tables

APRIL 22, 2019

This way, you’ll be sure to meet important deadlines, stay within budget, and coordinate multiple parties smoothly. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. If you’re planning something relatively smaller, like a corporate meeting, you might not need six months.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Stova

MARCH 20, 2023

After all, meeting with colleagues and other industry professionals face-to-face or virtually can be an incredibly valuable and worthwhile experience, no matter your goals. With an expected 14,000 meetings between Exhibitors & Buyers, AIME will deliver real value to anyone that attends in-person or virtually.

2023 52

2023 Conference Healthcare B2B 52

Eventtia

OCTOBER 9, 2023

Negotiate terms. Negotiate mutually beneficial terms. Especially if they’re traveling from afar, ensure travel and accommodations are well-arranged. It’s pivotal to ensure a synchronized and smooth presentation for your attendees: Double-check travel schedules and itineraries. Initiate conversations.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. While attendance is a mark of success no matter the meeting purpose, success usually has multiple layers. But that’s not to say you can’t negotiate. But there are plenty more where those came from!

Negotiating 141

Negotiating Sponsorships Social Media Venues 141

All Seated

OCTOBER 12, 2018

No longer is there a need for on-site meetings and the virtual reality experience makes clients feel as though they are really there in person, assisting greatly with planning destination events. The Power of Knowledge and Negotiation . Everyone is looking for the best deal when it comes to airline tickets to hotel rates.

Airlines 34

Airlines Food and Beverage Negotiating Transportation 34