MeetingsNet

NOVEMBER 8, 2022

How to stretch your event budget for food and beverage, event tech, ground transportation, and venues. The costs of holding a meeting or convention have skyrocketed, but most planners find their budgets just aren’t budging—at least, not enough. Need to Cut the Meeting Budget? Choice Cuts for Food and Beverage Savings.

Food and Beverage 59

Food and Beverage Meetings Transportation 2023 59

Smart Meetings

MARCH 20, 2024

Contracts are the life blood of the meeting industry. Smart Meetings sat down with Darryl B. Cost for meeting rooms. Gratuities Minimums for food and beverage. It depends on your ability to negotiate and how much leverage you have, how much you want the property and how much the property wants you.”

Contracts 98

Contracts 2024 Negotiating Food and Beverage 98

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. You have the most negotiating power before signing the contract.

Negotiating 70

Negotiating Hotels Contracts Food and Beverage 70

Master the Event

DECEMBER 13, 2023

Have you ever gone to a conference meeting where the room set up didn’t really match the format of the meeting? It can be uncomfortable and can really take your mind off of the meeting at hand. How to plan a conference meeting room set up basically depends on what’s going to happen during the conference meeting itself.

Conference 40

Conference Food and Beverage Meetings Negotiating 40

Master the Event

NOVEMBER 10, 2023

When you think of a meeting or a conference in winter, often it’s the southern destinations that come to mind. However, you may be surprised to know that there are many benefits to hosting a Winter meeting in a northern city. You may also be interested in: Put Your Next Holiday on Ice: An Ice Hotel Meeting Facilities.

Meetings 40

Meetings Negotiating Food and Beverage Transportation 40

SmartMeetings

JULY 28, 2023

What to do in advance and in the moment to meet your room block budget It seems simple. Book a block of rooms for meeting attendees based on the number of people and the times of the meetings. For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? Just follow the formula, right?

Food and Beverage 97

Food and Beverage Negotiating Contracts Hotels 97

TicketBud

DECEMBER 13, 2023

According to a recent Maritz Industry Trends Report , most meeting expenses are up over 20 percent since before the pandemic. This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Master the Event

FEBRUARY 11, 2024

There’s no doubt that a meeting and event planner wants a CVB (Convention and Visitors Bureau) to assist them with their planning needs when bringing a group or convention to a particular city. It’s their job to promote their city in such a way that a meeting and event planner wants to bring their group to the CVB’s city.

Food and Beverage 40

Food and Beverage Meetings Hotels Negotiating 40

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

Attendease

FEBRUARY 20, 2024

This is best done by scheduling a planning meeting with company leadership and other key stakeholders for the event. Schedule regular status update meetings to discuss timelines, blockers, and wins. Schedule planning meetings at least monthly leading up to the event. Build in buffer time for inevitable delays.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

MeetingsNet

APRIL 3, 2023

Issues such as difficult negotiations, training novices, cost-saving measures, and pre-meeting attendee communications came to the fore in planners’ roundtable discussions at Pharma Forum 2023. In areas such as food and beverage as well as audiovisual and production, the same sales approach is common right now.

Negotiating 105

Negotiating Food and Beverage Hotels 2023 105

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Obtain multiple bids.

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Negotiating Contracts Food and Beverage 2018 48

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Read More : Why AI Might Mean Salvation for the Meeting Industry Payne believes in creating a custom contract for each client that addresses all hotel fees and surcharges.

Contracts 95

Contracts Negotiating 2024 Hotels 95

SmartMeetings

JANUARY 2, 2018

At New York Hilton Midtown in Manhattan, for instance, the $25 added to bills daily as an “urban destination charge” includes a $15 beverage credit at the hotel bar and a $10 food credit at the grab-and-go. Does this mean meeting planners, or their attendees, are stuck paying them?

Negotiating 56

Negotiating Hotels Food and Beverage Contracts 56

MeetingsNet

NOVEMBER 21, 2023

With costs moving stubbornly higher, meeting planners must be proactive and creative to stay within their F&B budget. It’s no secret that costs for just about every element of meetings and events shot up in 2023—and even the slowing inflation rate probably won’t be enough to head off further event-cost hikes in 2024.

Food and Beverage 69

Food and Beverage Contracts 2024 Hotels 69

Master the Event

FEBRUARY 10, 2024

Corporate meeting planners are always looking for creative ways that they can trim their meetings budget without losing too much of the overall program. Today, corporate meeting planners have a tough job. Of course for many corporations and associations meetings are a vital part of their operation. into the same vehicle.

Corporate Meetings 40

Corporate Meetings Meetings Transportation Food and Beverage 40

MeetingsNet

NOVEMBER 8, 2022

For example, do you really need to hold that meeting off-site and in person? For board meetings and other smaller business events, is a virtual meeting an option? Yes, attendees are a bit tired of online events, but they are effective for short meetings to exchange information. Premium food options. Event-Tech.

Food and Beverage 59

Food and Beverage Meetings Transportation Consulting 59

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 74

Financial Insurance Meetings Food and Beverage 74

MeetingsNet

NOVEMBER 8, 2022

According to a recent MPI Meetings Outlook survey, 85 percent of respondents expect to see price increases in ground transportation, and 38 percent expect those increases to be higher than 10 percent. warned one respondent to a MeetingsNet survey on meeting cost-savings ideas. Tried-and-True Ground-Transportation Cost Cuts. •

Transportation 95

Transportation Food and Beverage Negotiating Hotels 95

SmartMeetings

DECEMBER 28, 2023

How attention pays in the world of meeting professionals As event strategists and experience designers, you create unforgettable, luxurious experiences and elevate every event to leave a lasting impression and provide lifetime memories for your attendees. Provide bite-size food portions to sample multiple dishes and eliminate food waste.

Food and Beverage 79

Food and Beverage Negotiating 2023 Events 79

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. Certified Meeting Professional , a merit one receives from completing the Convention Industry Council’s certification program for professionals in the meeting, convention and exhibition industries.

Food and Beverage 66

Food and Beverage Meetings Contracts Negotiating 66

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier.

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

Coterie Spark

APRIL 22, 2022

By leaving this important process to the professional local and international meeting planner at Coterie Spark, our clients can focus more on the content of their event. There are tough questions to ask and even harder negotiations needed to be sure you get everything you expect. Ensure the venue can properly accommodate.

Venues 98

Venues Food and Beverage Negotiating Hotels 98

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” This helps balance the hesitation on the clients’ part for meetings that are farther ahead, but it means the team has to be ready to commit quickly. Evaluate: Risks—Real or Not?

Contracts 83

Contracts Negotiating Food and Beverage 2023 83

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. In order to carry out a targeted search for a venue, it is first necessary to determine the general conditions and criteria that a given venue must meet. Food and beverage. Food and beverages. How to prepare an event venue.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Find out the tax rate and which meeting elements are and are not taxable in your host destination, then check again close to your meeting dates to ensure nothing has changed. is to hold the meeting on site at the office.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

Smart Meetings

NOVEMBER 1, 2021

Smart Meetings asked some urban hotel executives what they are seeing in their ballrooms today, what types of groups are returning, what protocols are being required and what are some creative uses of the space they have seen. of meeting space. Each person is required to show proof of vaccination before entering the meeting space.

Food and Beverage 109

Food and Beverage Venues Hotels Telecommunications 109

MeetingsNet

MARCH 10, 2022

Planners and hoteliers weigh in on how to protect meetings from the labor crisis. In the meeting industry, the phrase “It’s a relationship business” is often bandied about. With food-and-beverage events in particular, tricky issues can come up (for specifics, see the article at bottom, "F&B Problems: Waiting for Waitstaff”). “If

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You don’t want to run out of food halfway through your event, so take steps to ensure you have plenty of food available.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

SmartMeetings

JUNE 3, 2019

Smart Meetings asked experts about their tricks for creating a phenomenal experience while spending a minimal amount of money. Food and beverage is an essential element of any gathering—and it is also one of the costliest. Related : 4 Easy Tips for Reducing Meeting Waste. Savvy Contract Negotiations.

Food and Beverage 69

Food and Beverage Contracts Negotiating Financial 69

Velvet Chainsaw

JUNE 29, 2016

Develop a list of prioritized concessions (value adds), just like you would for hotel negotiations. According to PCMA Convene’s 25 th annual Meeting Market Survey, organizers invest 7 percent of a meeting’s direct expenses into speakers and entertainment. Invest in Professional Speakers.

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Speakers Conference Food and Beverage Negotiating 278

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

MeetingsNet

APRIL 8, 2021

On Global Meetings Industry Day, hospitality-sales veterans detailed how availability, contracting, and staffing will be different for meetings after the pandemic. This will require more training to bring employees up to speed on servicing not just the business elements of meetings, but also the guest-experience side. “To

Hotels 121

Hotels Food and Beverage Contracts Trade Shows 121

SevenEvents

OCTOBER 17, 2023

in this guide, we’ll reveal our ultimate blueprint for event budgeting, providing you with the insights, tools and knowledge you need to plan and execute an event that meets yours and your clients’ goals and exceeds their expectations. event planning is a complex but rewarding challenge that involves a lot of attention to detail.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

MeetingsNet

MAY 23, 2023

Based on several hundred planner responses, MPI’s latest industry outlook finds that rising prices have strained meeting budgets, and will likely continue to do so into 2024. Heading up the list is food and beverage, where 55 percent of planners have dealt with costs that are at least 10 percent higher than they were one year prior.

2024 59

2024 Food and Beverage 2023 Negotiating 59

SevenEvents

SEPTEMBER 26, 2022

For example, if you want a quintessentially British team day with meetings and some outdoor activities, we wouldn’t recommend selecting a central London location with no outdoor space – it wouldn’t work for the type of event you are planning. 4 food & beverage. At number 4, we have food and beverage.

Food and Beverage 52

Food and Beverage Venues Sustainability Negotiating 52