EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

Eventinterface

OCTOBER 19, 2017

All documents should be ready in all the languages needed for the meeting. Interpreters are important when you have business negotiations with international participants. They observe proper decorum and have the composure to adapt to different pressures, such as tactics, tensions and negotiation breakdown.

Meetings 113

Meetings Negotiating Social Media Conference 113

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Negotiate terms. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Negotiate mutually beneficial terms. Document everything. Strike a fair deal.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Planning Pod

JUNE 23, 2023

With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as social media posts and emails. Not only can AI speakers help organizers reduce their planning costs, but it’s possible to generate high-quality speeches in seconds for efficient virtual event planning.

Event Management 78

Event Management Management Speakers Contracts 78

Endless Events

APRIL 9, 2021

Check out the full document to know how much you can expect to spend on each! Creative Services: Talent management, storyboarding, speaker coaching. Equipment: Speakers, cameras, microphones, staging. These basics include: Marketing & PR: Through which avenues are you promoting your event?

2021 133

2021 Negotiating Entertainment Events 133

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Negotiate details with the venue. Talent/speaker fees. Identify speakers/talents/presenters. Determine your requirements and needs.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Endless Events

JULY 26, 2019

Livestream or have speakers? When you prioritize traffic you allowing WiFi to allow more important traffic such as a keynote speaker or Livestream to use more bandwidth over an attendee watching in the audience. Also, following the show in your post-event meeting document everything you can about what went well and what went wrong.

Negotiating 112

Negotiating Contracts Venues Wireless 112

GEVME

APRIL 25, 2018

Have you ever successfully negotiated a price with an event vendor before? Would you document an event budget while considering both the expected and actual costs? A robust ticketing system, onsite registration technologies, and a smart presentation of speakers are the aspects organisers should address right from the start.

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

Techsytalk

APRIL 12, 2019

Always NEGOTIATE boilerplate. Negotiate the scope, narrow it so it is fair to both sides.” “One should confirm all conversational agreements in a follow up email for clarity and documentation. .” “One should confirm all conversational agreements in a follow up email for clarity and documentation.

Negotiating 95

Negotiating Contracts Consulting Speakers 95

Expo Pass

APRIL 3, 2019

Your production team’s main focus will be speaker line-up, the creation of session material, and overall, making the magic happen. Curious about how to get in touch with a speaker you loved? Meeting specific speakers in the industry? This can be through three things: speakers, sessions, or networking. Networking?

Education 113

Education Speakers Events Negotiating 113

The MICE

JUNE 3, 2022

So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. We are not in this business, but everybody is used to negotiating things, to talking about things in online meetings. You always need a backup.

Travel 65

Travel Negotiating Sustainability Airlines 65

SmartMeetings

NOVEMBER 20, 2019

Presenters and Speakers. How do you find a great speaker? National Speaker’s Association and speakers bureaus are also great resources. When you select a speaker, you’ll probably get a rack rate: Don’t forget that presenters’ rates can depend upon their preferences. Never underestimate the power of social media.

Social Media 52

Social Media Sponsorships Speakers Contracts 52

Social Tables

JUNE 29, 2023

Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. Practice running through the entire event with speakers, staff, and the nonprofit event planning team. Reiterate the event date, location, and time.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Endless Events

OCTOBER 25, 2022

It’s easy to get excited about sourcing speakers, finding sponsors, and booking your venue, but you can’t overlook an often-forgotten component of event planning: event branding. . Your logo is non-negotiable. This document should list your color hex codes, fonts, sizing, logo, and messaging rules at a minimum.

Social Media 77

Social Media Event Planning Negotiating Events 77

SevenEvents

MAY 26, 2023

Set up an initial call with your client to find out what they hope to accomplish and then you will be able to lay out a planning document about how to achieve their aims. collaborate with trusted vendors to negotiate favourable pricing and consider alternative options to maximise your budget.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

Endless Events

APRIL 12, 2019

They will also help negotiate out any unnecessary venue fees. If they are not included you can try to negotiate this fee out before signing. #11. If your room is exceptionally large the back row might need “delayed” speakers to provide additional sound. This will save a lot of hassle and help your budget. #14. Skimping on Audio.

Negotiating 118

Negotiating Venues Contracts Speakers 118

Eventtia

OCTOBER 10, 2023

Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success. Negotiate Pricing and Review the Legal and Technical Requirements Before finalizing your choice, ensuring that all contractual, financial, and technical aspects are aligned with your organization’s interests is crucial.

Negotiating 118

Negotiating Retail Financial Management 118

Social Tables

JANUARY 17, 2018

Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. Your checklist is a living, breathing document, and this format encourages you to keep revisiting all aspects of the event until it is as cost-effective as possible. It isn’t just a to-do list.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Don’t forget to document all these details. Document everything. The right speakers can bring life to an event. It could be a motivational speaker or a subject matter expert. Event speaker checklist. Decide the theme.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

SmartMeetings

JUNE 13, 2020

You’re supposed to be negotiating one complete document rather than a contract and an addendum. More : Lisa Sommer Devlin on Advanced Hotel Contract Negotiations. You’re not changing any real terms of the contract; you’re clarifying something that you left out. More : J.D. Devlin: Contracts Made Easy.

Contracts 90

Contracts Hotels Negotiating Airlines 90

Social Tables

APRIL 22, 2019

Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. After documenting these anchors, you can add in the common event timeline milestones that we’ve written about below.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

All Seated

JUNE 5, 2018

Document Everything. Documentation should come as an automatic reflex/response,” said Waters. Ely is a sought-after speaker, adjunct professor in the field of public relations, and a self-professed royal wedding enthusiast. Look forward to yours, and to gaining the kind of experience that helps mold the best in the business.

Contracts 29

Contracts Negotiating Consulting Events 29

Endless Events

MAY 10, 2018

How do you find the right speakers? This audience would expect innovative speakers and focused information on the latest technology. When will your speakers come on? The traditional spreadsheet are always our go-to, however, tools such as Xero or Quicken are great modern tools to help support your main tracking document.

Conference 98

Conference Venues Entertainment Transportation 98

Stova

MARCH 17, 2023

An event organizer who’s unable to answer these questions will not be a happy camper throughout the sponsor negotiation process. Event Sponsorship Negotiation Best Practices The search for the right event sponsor can be a long, difficult, or even grueling task, and the process is unique for every planner and for each type of event.

Sponsorships 40

Sponsorships 2023 Negotiating Sustainability 40

Attendease

APRIL 4, 2024

Look for ways to develop efficient workflows, like using event plan ning templates to keep timelines, checklists, and document formats consistent across events. Or that a popular speaker doesn’t resonate the same way virtually vs. in person. Negotiate ongoing partnerships with venues and vendors to secure bulk discounts.

Event Management 195

Event Management Management Sustainability Corporate Events 195

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. This not only saves time but also reduces the risk of errors in financial documentation. Here are questions to help you determine your non-negotiables: What are your core functional requirements?

Event Management 117

Event Management Management Negotiating Financial 117

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. This not only saves time but also reduces the risk of errors in financial documentation. Here are questions to help you determine your non-negotiables: What are your core functional requirements?

Event Management 96

Event Management Management Negotiating Financial 96

Event Philosopher

JUNE 11, 2012

While the first 4 RFPs were led and directed by procurement, this last one was supported by procurement with the event team writing the RFP document and evaluating the responses. Event managers are thrilled to not have to worry about contract clauses and concession negotiations.

Management 40

Management Meetings Contracts Negotiating 40

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Once these tasks are complete, I schedule time to walk them through each document.

Negotiating 96

Negotiating Banking Education Contracts 96

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

EveryEventGuide

JANUARY 31, 2018

If the money available for the event is negotiable, it may be worth reminding the purse strings there is a tax allowance for staff entertainment. You will need to organize: The Speakers and their speeches. Microphones for the speakers. Finding out how much money you have to spend as early as possible is really, really important.

Corporate Events 40

Corporate Events Entertainment Transportation Venues 40

Eventory

FEBRUARY 1, 2019

You can go for the work trip – on the first day, there are presented reports, official documents and numbers, while the other day is intended for giving away prizes and acknowledgments. Possessing such data gives you the edge when negotiating with exhibitors – every person passing by a stand is a potential lead. 2 Hands up!

Corporate Events 78

Corporate Events Financial Technology Events 78

GEVME

JUNE 2, 2020

In the second episode, ‘ The Rise of the Digital Event Manager ‘ of our ‘ Digital Event Series ’, our guest speaker Katya E, Director of Events at Product School shared her experience on digital events and provided us with actionable insights she learnt from being a digital event manager. Speaker upsell.

Speakers 156

Speakers Tech Conference Negotiating 156

Endless Events

NOVEMBER 29, 2021

Pre-recorded sessions allow for the speaker to join the right-side toolbar to answer questions asked in the Q&A panel with video participation in real-time. Feature : If fully immersive 3D is among your non-negotiables for your event platform, EXVO just might be the right fit for you. Albert’s Aha! Albert’s Aha! Albert’s Aha!

2022 133

2022 2015 2011 2021 133

Hubilo Blog

AUGUST 30, 2018

Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions. Minimal chance for negotiations/discounts — The most troubling thought lingering in the minds of organisers is how not to increase the spending by a single penny. . Be very specific with your requirements in the proposal.

Negotiating 80

Negotiating Tech Venues Events 80

Eventscase Blog

DECEMBER 5, 2023

Some approaches event organisers use when faced with budgets constraints is to negotiate with vendors, explore cost-effective alternatives and also consider sponsorships. Other benefits include; Event technology facilitates real-time communication between organisers, speakers, and attendees.

Financial 52

Financial Sustainability Trade Shows Transportation 52