Conferences that Work

NOVEMBER 13, 2022

And unless they possess excellent hearing, conversing with a colleague while Heroes plays from a monster speaker ten feet away is, well, challenging. Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. And most people don’t want to dance non-stop for an entire party.

Meetings 156

Meetings Tech Contracts Trade Shows 156

SpotMe Blog

NOVEMBER 29, 2022

There are two challenges with these legal documents: They evolve over time, so life science companies must keep up to speed with them and constantly adapt. This allows pharma companies to draw up contracts and agreements based on relevant laws and comply with them without any doubts or confusion. off-label questions are prohibited).

Event Technology 130

Event Technology Technology Contracts Speakers 130

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. After coming back from an event, spending two weeks going through 250 documents can waste a lot of time,” says McPhee. Tap your speakers’ bureau.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

Event Leadership Institute

JUNE 8, 2022

Make sure your speakers are on onboard by providing them with inclusive presentation guidelines, including slides, videos, and best practices, with a remediation timeline in place if the speaker cannot provide an accessible presentation. Use the built-in accessibility checkers for documents and presentations.

Contracts 97

Contracts Speakers Events Technology 97

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. It allows teams to share assets (fonts, images, colors) and collaborate on documents. Allows you to create beautiful documents with rich media right there in the app. Lets you attach links, checklists, and documents to notes.

Event Planning 88

Event Planning Contracts Speakers Events 88

Event Leadership Institute

JULY 30, 2020

Identify and begin to confirm speakers, presenters, hosts and/or other entertainers. ? Define and assign support team roles for pre-production and run-of-event (speaker support, technical support, customer service, social media, A/V, etc.). ? Remind speakers/presenters to continue promoting the event to their networks. ?

Event Planning 122

Event Planning Social Media Speakers Sponsorships 122

QC Event School

DECEMBER 30, 2022

First thing’s first: an event proposal is a document that outlines the details of an event. But the truth is, they are two different documents. On the other hand, an event plan is a document that outlines all of the details of how you will actually execute the event once it’s been approved. What is an Event Proposal?

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. Prioritize Expenses Some items, such as venue, catering and entertainment are sure to come with a higher price tag.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Planning Pod

JUNE 23, 2023

With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as social media posts and emails. Not only can AI speakers help organizers reduce their planning costs, but it’s possible to generate high-quality speeches in seconds for efficient virtual event planning.

Event Management 78

Event Management Management Speakers Contracts 78

Eventtia

OCTOBER 20, 2023

Speakers, Influencers, and KOLs Professional Fees: Big-name influencers and KOLs naturally charge more due to their reputation and demand. Review Contractual Obligations When engaging with vendors or venues, contracts are standard. It’s imperative to read through these documents carefully. Did they feel the money was well-spent?

Financial 117

Financial Negotiating Entertainment Retail 117

Social Tables

APRIL 20, 2023

Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues. Do not let a popular keynote speaker or social media contest prevent you from promoting the core values of the event or brand.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Sign contract with venue and vendors. Talent/speaker fees. Identify speakers/talents/presenters. Negotiate details with the venue.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

SmartMeetings

DECEMBER 13, 2019

However, since that’s not the world most of us inhabit, here are a few tips I’ve picked up from meeting planners over the course of my 14 years as a keynote speaker. Negotiate Your AV Costs Before Signing a Contract. In the words of one event planner, “Once I sign that contract, I can’t get them to budge on anything.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

Do Good Events

JULY 19, 2023

Update budget document Coordinate special needs of attendees – wheelchairs, closed captioning, etc. Confirm with AV event order and set-up/strike Share any documents and presentation videos ahead of time, to allow your AV team to troubleshoot and identify any issues before event day. Be sure you have a plan for these vendors.

Social Media 52

Social Media Sponsorships Contracts Transportation 52

Planning Pod

JULY 7, 2022

Event management systems make manually recreating the same type of document for different clientele a thing of the past. Any software worth the cost should have a robust collection of templates, from contracts and invoices to itineraries and emails. Client portals. And why should that feedback be limited to event attendees?

Event Tech 103

Event Tech Tech Social Media Technology 103

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Document everything. Once an agreement is reached, ensure all terms are laid out in a written contract.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Event Industry News

MAY 3, 2019

For example: Digital marketing: current and prospective attendees will be able to manage how they receive marketing messages via a decentralised communication platform connecting the event owner and attendee/prospect; one that can be documented and verified. Tech Whisperer with DAHLIA+ AGENCY and Speaker.

Social Media 75

Social Media Contracts Airlines 2014 75

TicketBud

OCTOBER 26, 2023

Host Virtual, Hybrid or a Series of Satellite Events Research by MeetGreen shows that air travel by attendees, speakers or sponsors accounts for 70% of an event’s carbon footprint. Use AV to broadcast important marketing or event content, and host important speaker, sponsor or event information on an app or website.

Sustainability 118

Sustainability Transportation Travel Education 118

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Planning Pod

JULY 7, 2020

Some typical paper trail items you should make digital include: Client or vendor contracts. Contracts and other agreements can be sent and signed digitally. Digital files also make it easy to send the same document to multiple people like hosts, their event planners and your venue staff. All the nitty-gritty details.

2020 109

2020 Venues Management Contracts 109

Planning Pod

AUGUST 16, 2023

Planning Pod offers everything you need in one platform to plan, manage, and grow your event business, from client management and event planning to invoicing and signing contracts. For simplified organization, you can create profiles for each contact, including phone numbers, documents, and tags, for easy searching.

Event Management 78

Event Management Management Social Media Marketing 78

SmartMeetings

NOVEMBER 20, 2019

Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Buried in some contracts is responsibility for any damage incurred to the property during the event—even if from a natural disaster or one of their own staff. Presenters and Speakers.

Social Media 52

Social Media Sponsorships Speakers Contracts 52

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

InitLive

MARCH 4, 2021

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Giveaways and speaker gifts. Conference Planning Task #6) Book speakers and vendors. You have likely created a list of desired speakers and vendors for your event. Booking Your Speakers.

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Don’t forget to document all these details. Document everything. The right speakers can bring life to an event. It could be a motivational speaker or a subject matter expert. Event speaker checklist. Event planning contract.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

InitLive

NOVEMBER 10, 2022

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Giveaways and speaker gifts. Conference Planning Task #6) Book speakers and vendors. You have likely created a list of desired speakers and vendors for your event. Booking Your Speakers.

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

Social Tables

JUNE 29, 2023

They research services, collect event quotes, and execute event contracts. Practice running through the entire event with speakers, staff, and the nonprofit event planning team. Ensure that all AV equipment works properly, practice speaker transitions, and listen to speeches for length and content.

Event Planning 78

Event Planning Social Media Advertising Banking 78

SevenEvents

MAY 26, 2023

Set up an initial call with your client to find out what they hope to accomplish and then you will be able to lay out a planning document about how to achieve their aims. for conferences, you could incorporate engaging elements such as keynote speakers, panel discussions, live demonstrations, and hands-on activities.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

Social Tables

JANUARY 17, 2018

Your checklist is a living, breathing document, and this format encourages you to keep revisiting all aspects of the event until it is as cost-effective as possible. Be ready to work with speakers and entertainers. You will definitely need some space on your checklist for booking speakers and entertainers.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

All Seated

JUNE 5, 2018

Document Everything. There are certain times during almost every contract negotiation and creation where I remember this incredibly tense and frustrating situation.”. While his first event made him feel much more cautious about contracts, it also made him very careful in the future, which has come in handy.

Contracts 29

Contracts Negotiating Consulting Events 29

Techsytalk

APRIL 12, 2019

Don’t just sign contracts, get YOUR terms when you can and have those written in too. “One should confirm all conversational agreements in a follow up email for clarity and documentation. ” Lindsay Anvik, Business Coach & Professional Development Speaker Website: [link] Check out my latest tips on Forbes.com.

Negotiating 95

Negotiating Contracts Consulting Speakers 95

Planning Pod

SEPTEMBER 21, 2020

Includes tools for managing event ticketing/ and registration, talent/speakers and agendas. Includes intuitive app builder, content like speaker profiles and personal agendas + sponsor/exhibitor tools. Includes gamification, schedules, speakers, maps, in-app messaging and social network capabilities. CrowdCompass from Cvent.

Event Apps 78

Event Apps Conference Social Media Trade Shows 78

Endless Events

JULY 26, 2019

Livestream or have speakers? When you prioritize traffic you allowing WiFi to allow more important traffic such as a keynote speaker or Livestream to use more bandwidth over an attendee watching in the audience. Also, following the show in your post-event meeting document everything you can about what went well and what went wrong.

Negotiating 112

Negotiating Contracts Venues Wireless 112

Socio Events

MARCH 27, 2023

Like an architect develops sketches and blueprints before contracting out the construction of their creation, an event planner needs to have the outline ready to go—and well ahead of time. Book guests, speakers, and entertainers Even in a virtual environment, keynote speakers and entertainers are a must-have.

2023 52

2023 Sponsorships Social Media Entertainment 52

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost. Also, make sure your speakers have backups of their presentations.

Negotiating 118

Negotiating Venues Contracts Speakers 118

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. After documenting these anchors, you can add in the common event timeline milestones that we’ve written about below.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

All Seated

SEPTEMBER 18, 2023

Real-time Updates: Once a venue is selected, automation tools can provide real-time updates on availability, pricing, and any changes in the contract, ensuring that event planners are always well-informed and can make decisions with confidence. Dynamic Content : Automation tools can adapt content and presentations based on real-time data.

Event Planning 63

Event Planning Social Media Venues Management 63