Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. After understanding the client’s needs, you need to finalize the venue and/or the virtual event platform based on the event theme, the number of attendees, and the budget. The venue should also have ample parking space based on the number of guests.

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Event Planning Corporate Events Contracts Social Media 52

Attendease

FEBRUARY 20, 2024

Moreover, having crystal clear goals and objectives means you have a definitive blueprint to revisit if disagreements or hurdles pop up during planning. Make sure you have signed contracts in place at least three months out. It also enables you to say no to ideas that don’t align with the established vision.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

Contracts 51

Contracts Insurance Government Travel 51

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. And, yes, these can definitely help in this post-pandemic sales world of Zoom meetings and electronic communications. source: Spotio ).

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Venues Hospitality Contracts Events 103

ePly

MARCH 26, 2024

At its heart, the definition of an event plan couldn’t be simpler. The relative complexity of these plans is reflected in the many different definitions of event planning as a practice. Select a Venue With a rough budget and time frame for your event in mind, you can begin to plan for the necessary logistics and infrastructure.

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Event Planning Negotiating Events Event Planning Tools 62

Smart Meetings

JUNE 19, 2023

Many event venues offer AV and sound services included in the space rental package. However, hotel employees are only sometimes trained in AV or sound design and quotes can get muddled when negotiating what is needed and expected from the event space team. Always be sure to read contracts carefully!

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Contracts Transportation Negotiating Events 98

Endless Events

FEBRUARY 25, 2019

And what’s interesting about this is I definitely want to use the word m monopoly and think, oh my gosh, they pretty much own every single property in-house. Unrelated to this news I was already starting to see people saying, “Wow, it just feels like hotels and venues and in-house AVs are bending a lot less. Walk away then.

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Event Tech Tech Negotiating Contracts 99

Smart Meetings

APRIL 4, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of in 2023. There’s no definition for Act of God,” explained Sheaks. You can’t get out of your contract under the force majeure clause.” “The

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2023 Meetings Contracts Government 97

SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

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Meetings Contracts Insurance 2025 105

Endless Events

OCTOBER 31, 2018

He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Usually, the unions will approach the venues and say, “Hey.

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Contracts Negotiating Venues Education 79

EventUp

AUGUST 4, 2020

I try to make the most out of work trips by cramming as many hotel and venue site visits as I can into my schedule while I’m in a city. Pro tip: if your event reoccurs in a specific city each year, or if you know you do a lot of events in a specific city, spend a day after your event looking at different and possible venues!

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Negotiating Venues Contracts Hotels 105

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. If you have ever tried to google WiFi Terms you will find most WiFi terminology blogs are written by engineers and the definitions can be just as confusing as the term themselves. Did attendees find dead zones in the venue? Venue Negotiations .

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Negotiating Contracts Venues Wireless 112

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. If you’re wondering how to save money on event AV, part of that means understanding what you can negotiate on. Anything after the contract is begging.”. you need to see. .

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Negotiating Contracts Wireless Events 81

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

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Contracts Negotiating Venues Wireless 118

Eventsforce

OCTOBER 14, 2019

With a wide range of easily accessible transport links, and a large choice of potential venues, it could easily be the perfect place for your next meeting. We’ve put together the key commonly asked questions below, and followed this up with a bit more information on some great Liverpool venues. How many delegates will be attending?

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Venues Meetings Hotels Negotiating 45

Eventscase Blog

NOVEMBER 9, 2022

The contract renewals we have closed in recent weeks are a testament of our clients’ trust in our team. Coinciding with our anniversary, negotiations began to achieve this latest round of investment that we have made public this week. This year’s ETL will definitely be memorable for us! NEW ROUND OF FUNDING. PAST EVENTS.

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2022 Negotiating Social Media Tech 52

Endless Events

FEBRUARY 6, 2023

Even if you’re not talking about changing cities, sometimes trying to find that independent third-party venue might save you a ton.” Yeah, the venue’s location is another great point,” says Brandt. “So They might help you negotiate with the union because you’re in a union city this year. It isn’t going to work.

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Contracts Tech Negotiating Sustainability 71

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. For example, you should definitely: Have excellent communication skills. Know how to negotiate. Step 3: Choose a date and venue. How To Find The Perfect Venue, Vendors, and Suppliers.

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Corporate Events Event Planning Negotiating Trade Shows 94

Endless Events

SEPTEMBER 10, 2021

And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. Negotiation Goes A Long Way. The right services every time.

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Negotiating Events Education Technology 123

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

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Contracts Speakers Negotiating Insurance 135

Endless Events

APRIL 8, 2019

“There’s definitely a gap between the vendor knowledge and the client knowledge”, says Will. We had to do it as far as we had to start putting it in our contract because even though this stuff is pretty common across AV companies, people would always be shocked”, says Will. Can I Negotiate Venue AV Charges?

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Negotiating Education Event Tech Tech 119

The MICE

JUNE 3, 2022

So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. We are not in this business, but everybody is used to negotiating things, to talking about things in online meetings. You always need a backup.

Travel 65

Travel Negotiating Sustainability Airlines 65

Master the Event

APRIL 7, 2022

Undertakings include; budget and contract negotiations, sourcing locations and venues, securing service providers and entertainment, choosing decor and food. Event planning is definitely a career in progress. Contact non-profits, event venues and reputable event planners and volunteer your time.

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Event Planning Negotiating Contracts Entertainment 40

Conference Care

NOVEMBER 17, 2022

So not withstanding my previous admission, I approached my initial research with an open mind and started venue searches with three of the leading platforms available. Some of the venues featured even had reviews which is always nice to see. There was the ability to look for sustainable options although definitions do vary.

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Negotiating Venues Contracts Consulting 52

QC Event School

FEBRUARY 7, 2022

If this is something that interests you, then being an event planner is definitely the career for you. You’ll be working with clients, suppliers, venue staff, and all sorts of other professionals who are involved in putting on events. Hiring vendors and negotiating contracts with them on behalf of your client(s).

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Negotiating Contracts Event Planning Events 105

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. Meanwhile, venue respondents reported that important pieces get lost in endless email chains and cross-functional work can get confusing due to a lack of alignment on priorities across departments.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

The Castle Group

MARCH 2, 2021

This will depend on several circumstances, such as the speed of the vaccine rollout, safety thresholds of hosting organizations and hosting venues, and local market conditions. Vet your live venue. When sourcing an in-person meeting destination and venue, safety and security should be paramount. Photo by Uri Paz on Unsplash.

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

The MICE

AUGUST 17, 2020

It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. I was lucky at that moment because I had very good clients—everyone paid the maximum and respected the contract.

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2008 Management 2009 Tourism 98

SmartMeetings

JULY 8, 2020

According to veteran incentive planners, the answers are: “yes, with some modifications,” “most definitely” and “absolutely.”. Regional travel that supports local venues could be more popular than ever. How can we turn worries about the venue into a positive message? Damion Breust. Spread room bookings throughout the hotel.

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Travel Contracts Hotels Transportation 116

SmartMeetings

MAY 7, 2020

What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should you ask how new the equipment is and negotiate on that? I don’t feel that this should be a form of leverage in negotiation, but it’s a point for you to note when selecting suppliers. Most definitely.

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Negotiating Speakers Tech Meetings 82

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. Most planners answering them have no idea, while most of the venues and other sell-side suppliers are way too optimistic, with little to base it on. All of this will make managing venue guarantees more challenging.

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2021 Site Selections Contracts Venues 111

Social Tables

APRIL 22, 2019

But first, a quick definition. It takes careful planning to pay deposits on time and keep track of contracts. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. What other events are happening at the venue before or after your event, and how they might affect your schedule.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

SmartMeetings

APRIL 6, 2021

Behind home plate, in stadiums, concert venues etc. sponsorships are bought, sold, negotiated and measured based on paid broadcast value. When the stakes grew into 7- and 8-figure contracts and more, the scales were tipped and companies needed additional metrics to justify their investments. ROI became ROO–Return on Objectives.

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Sponsorships Meetings Advertising Sports 56

Stova

MARCH 16, 2023

That means you will know the most efficient way to source your meeting venue, what event software to use, how to properly budget for your event, and finally how to measure your total meeting spend and return. Here’s how to source a meeting venue that is perfect for your attendees, budget, and organization.

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Management 2023 Meetings Negotiating 40

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

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Negotiating Sponsorships Social Media Venues 141

Endless Events

FEBRUARY 6, 2019

So, that’s why these overtime rules and laws and that’s honestly part of it as well is it depends on where you’re at in the world, what venue you’re at, it may actually be legal regulations forcing you to have overtime charges. So, we’ll say, we’ll put a pin on that and come back to that later.

Contracts 105

Contracts Corporate Meetings Negotiating Venues 105

Endless Events

MARCH 4, 2020

And you’re visiting a potential venue, so there are a million other things on your mind. After this, your next venue visit will be that much easier. Venue Guidelines. We sometimes call this an AV packet, a third-party AV packet for a venue. Consider The Venue’s Restrictions. – Video Transcription.

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Venues Contracts Conference Insurance 128