Bizzabo

AUGUST 13, 2018

These 10 tips will help you find the perfect conference venue. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show. Source: American Express.

Venues 115

Venues Conference Food and Beverage 2014 115

Master the Event

NOVEMBER 10, 2023

This provides the meeting planner an opportunity to negotiate with a four or five star hotel where otherwise, say July or August, he or she may have had to negotiate with a three-star property. A meeting planner will have much more bargaining power for room rates, food and beverage etc. Transportation.

Meetings 40

Meetings Negotiating Food and Beverage Transportation 40

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Master the Event

FEBRUARY 10, 2024

Four of the Top Areas That Corporate Meeting Planners Review Are: The Times That Your Meeting Will Occur – a lot of corporate meeting planners have been able to save money on the hotel portion of their meeting by negotiating room rates and whether or not they can be lowered by moving their meeting two different days of the week.

Corporate Meetings 40

Corporate Meetings Meetings Transportation Food and Beverage 40

Hubilo Blog

AUGUST 27, 2018

Venues play quite an important role while planning an event. Be it a symbolic or historic, events success can also be measured by the location and the love for the venue that attendees show! Event venue management for events has become a huge deal for the planners. Distance from the Venue. Venue Budgeting.

Venues 80

Venues Management Food and Beverage Event Apps 80

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. You may be surprised how down-to-earth their suggestions are.

Food and Beverage 76

Food and Beverage Contracts Negotiating Financial 76

MeetingsNet

NOVEMBER 8, 2022

Anticipate spending more time researching vendors and negotiating on price. Find cost savings tips for event tech, ground transportation, F&B, and venues, here. • Premium food options. MORE MEETING COST-SAVINGS I DEAS: Click here for the full feature or on a catergory below: Food and Beverage.

Food and Beverage 59

Food and Beverage Meetings Transportation Consulting 59

SpotMe Blog

MAY 31, 2023

You have to consider the costs of: Venue rental Catering Transportation and accommodation for attendees Marketing and promotion Staffing and event production Technology like Wi-Fi, audio/visual equipment, and live streaming The total cost can easily reach tens or even hundreds of thousands of dollars for large events.

2023 130

2023 Technology Event Apps Social Media 130

Glow Global Events

JUNE 27, 2023

This could include researching potential acts online, attending shows or events in person, speaking with venues and other contacts in the industry, etc. This includes food and beverages, lodging, transportation, equipment rentals, sound techs and other personnel.

Entertainment 40

Entertainment Food and Beverage Negotiating Transportation 40

SmartMeetings

APRIL 3, 2020

Overall, uniqueness and the “wow” experience were the most influential factors in planners’ selection of a venue for ancillary activities, according to the FICP’s fall survey. “As Keep in mind that negotiation doesn’t have to be about lowering the price if you can get additional services thrown into a deal. hours,” says Huggins.

Financial 82

Financial Insurance Meetings Food and Beverage 82

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate.

Negotiating 66

Negotiating Transportation Contracts Insurance 66

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Use food as entertainment. Click To Tweet.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

MeetingsNet

MAY 16, 2019

To help meeting groups mitigate cancellation-related costs, Amsterdam-based CXL-Events.com launched this week as an online marketplace for reselling and purchasing contracted elements of meetings and special events, including guest rooms, venue rentals, catering and audiovisual services, group tours, transportation services, and other items.

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. and transportation options. Knowing the scope and scale of your event needs and having a clear idea of budget can help the selection process.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Brown Paper Tickets

MARCH 30, 2018

Decide how much you can spend on performers, vendors and venues before going into negotiations so you don’t sink into debt. Check out the parking and/or public transportation situation. If you are hosting a food and beverage festival – you likely already have the food all planned out. Book Talent.

Food and Beverage 78

Food and Beverage Negotiating Social Media Transportation 78

Cvent: Event Marketing

MAY 14, 2019

This gives you an opportunity to walk through the venue and experience what it would be like for your attendees. This is critical before going to a site visit because you don’t want to waste your time and resources attending a site visit for a venue your organization won’t consider. If possible, now is the time to attend a site visit.

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. This minimizes risk to your organization and brand.

Event Management 130

Event Management 2023 Management Healthcare 130

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Negotiate terms. Provide essential information: Mention the date, time, and venue. Negotiate mutually beneficial terms. Initiate conversations.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Cvent: Event Marketing

APRIL 16, 2019

With so many wonderful countries, cities and venues to choose from, this selection process can seem like fetching a needle out of a proverbial haystack. If this is the case, in addition to the conference registration fee, determine the estimated cost for the attendee or exhibitor in the following areas: Food Expenditure. Hotel Room.

Food and Beverage 45

Food and Beverage Transportation Hotels Trade Shows 45

All Seated

OCTOBER 12, 2018

When it comes to planning outside of the country, AllSeated’s event planning platform has helped to revolutionize the industry and the way destination events can be planned without stepping foot inside the venue. With AllSeated VR technology, you can even virtually tour venues in 360 degrees from wherever you are!

Airlines 34

Airlines Food and Beverage Negotiating Transportation 34

Eventtia

DECEMBER 16, 2022

They work with clients to determine their budgets, choose a venue, and select vendors. Event planners also handle logistics like transportation and accommodations. You’ll learn about budgeting, venue selection, and logistics management. Event planners ensure that all the details of a particular event are taken care of.

Event Planning 48

Event Planning Social Media Contracts Negotiating 48

GEVME

JUNE 27, 2018

Your ideal picture of a conference venue shouldn’t be tied to a nice, accessible locale only. The choice of venue has to be based on the clear requirements that your event sets in terms of size, lighting, network capabilities, etc. When to start looking for a venue. The best tips for selecting a conference venue.

Conference 149

Conference Venues Food and Beverage Transportation 149

EventPlanning

OCTOBER 29, 2019

Here is the best part, you can work out a deal with the venue so that you can host your event without spending any money upfront. Most venues make their money on alcohol and food sales. If you promise to bring a crowd to their establishment, venues will usually waive any fees. It’s a win-win situation.

Event Planning 40

Event Planning Food and Beverage Social Media Events 40

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Planning Pod

APRIL 12, 2020

By giving full consideration to the scope of your event at this stage, you have done the major groundwork for the planning process later on and have made it easier to make decisions regarding budgets, staffing and date and venue selection (which we will discuss next). Step 5 – Book a fitting venue and event date. First the venue.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Eventtia

OCTOBER 20, 2022

Avoid any national holidays and any big events in the area (especially if you are planning an In-person event.) ( For in-person events) Select your venue. Shortlist potential venue selections. Determine your must-have needs from a venue before negotiating and committing to a venue. Develop an event master plan.

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

PCMA Convene

NOVEMBER 23, 2021

COP26 is shorthand for the 26th United Nations Climate Change Conference of the Parties, a summit which brought leaders from more than 130 nations together to negotiate a global plan to address climate change. It also was the site for negotiations. People said, ‘If we have to do this, we will — but we cannot negotiate.

Negotiating 98

Negotiating Sustainability 2030 Tourism 98

All Seated

OCTOBER 4, 2022

“In New York, we have seen clients spend double what they spent for the exact same event pre-pandemic, and that would be inclusive of venue, food, AV, and other expenses,” says Liz King Caruso, CEO at techsytalk. Inflation has been dominating the news headlines not just in New York but all over the globe. inflation rate.

Management 41

Management Food and Beverage 2023 Negotiating 41

Eventtia

DECEMBER 16, 2021

Venue selection. Another key challenge in hosting a hybrid event is limitations in the physical venue. Not all venues may offer enough space to set up additional pieces of A/V equipment needed to broadcast the event, and some venues may also don’t have the technological means to do so. Demographics data, etc.

2022 62

2022 Social Media Sponsorships Food and Beverage 62

Capterra Event Management

FEBRUARY 14, 2018

Choose your venue and date. Here’s a list of key expenses to include in your budget: Venue (room rental(s), security deposit, parking). Catering (bartenders, servers, food, beverages, linens, table settings). Entertainment (musicians/DJ, speaker fees, associated housing and transportation costs). Projectors.

Social Media 110

Social Media Food and Beverage Advertising Speakers 110

PCMA Convene

MARCH 6, 2019

In the 28th Annual Meetings Market Survey, respondents listed rising food and beverage costs as a major challenge. Nearly 30 percent of respondents’ answers in some way reference budgets or rising costs this year, with AV, food and beverage, and Wi-Fi expenses standing out as particular pain points. Hotel negotiations.

Food and Beverage 91

Food and Beverage Meetings Negotiating Hotels 91

Stova

MARCH 20, 2023

July IAVM VenueConnect July 31 - August 3, 2023 – Philadelphia, PA The International Association of Venue Managers (IAVM) VenueConnect Conference and Trade Show provides targeted education and networking opportunities for venue management professionals, including arenas, convention centers, amphitheaters, stadiums, universities, and more.

2023 52

2023 Conference Healthcare B2B 52

Event Leadership Institute

APRIL 10, 2020

Even when the current lockdowns start to lift, organizations will be far more gun-shy in committing to venue contracts for future events, out of fear of a second wave of the virus causing another cancellation. It will not help venues, transportation, catering, lighting and other vendors. Timing will also prove a key factor.

Financial 116

Financial Trade Shows Food and Beverage 2001 116