Attendease

FEBRUARY 14, 2019

Managing one corporate event can be demanding enough, so when it comes to managing multiple events, the time, resources, and details involved can make it a challenging endeavour. Errors can lead to wasted money, time, and resources. Poor budget accountability. There can be a temptation to go over budget without accountability.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

Smart Meetings

DECEMBER 11, 2018

Most properties will negotiate for a lower price if they can lock in the business for two or three years. Food and Beverage. Modify your menus: It’s sad but true that food is often wasted at meetings. Convention and Visitors Bureaus are a great resource for gathering information about a destination. Contracting.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

Smart Meetings

NOVEMBER 1, 2021

Earlier this year, Marriott introduced its Connect with Confidence program offering a guide of best practices, information on current protocols, and additional resources for planners, and we recommend this as a great guide for planners. He is also not seeing a lot or protracted negotiations. guest rooms; 42,577 sq. of meeting space.

Food and Beverage 111

Food and Beverage Venues Hotels Telecommunications 111

SpotMe Blog

MAY 31, 2023

The energy consumed for event logistics, such as heating, cooling, and lighting the venue, as well as the waste generated from food and beverage services, disposable materials, and promotional items, also contributes to the environmental footprint. Each format has pros and cons, so consider your audience, goals, and resources.

2023 130

2023 Technology Event Apps Social Media 130

SmartMeetings

APRIL 19, 2017

Director of Sales at a venue, usually who will be negotiating your contract with. Food & Beverage , used when talking generally about providing, well food and beverages. The confirmed number of meals or servings you will be paying for whether or not those resources are actually used at your event.

Food and Beverage 72

Food and Beverage Meetings Contracts Negotiating 72

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Keep F&B Simple.

Financial 82

Financial Insurance Meetings Food and Beverage 82

Planning Pod

JANUARY 17, 2017

Being the resourceful people we are, event pros have been adept at finding inventive solutions to event budget limitations because flexibility and problem-solving are two essential traits for succeeding in this business (and we have those traits in spades). Negotiate contracts with ferocity. Focus on quality over quantity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Stova

MARCH 17, 2023

This has saved their resource coordinator around 1,500 hours in the last year. The development team at the university was able to track invitations to events, monitor attendees, and send the right resources to the right events depending on where alumni and donors would be.

2023 40

2023 Negotiating Food and Beverage Financial 40

Endless Events

APRIL 27, 2023

As event professionals, we’re constantly striving to create meaningful experiences for attendees and stakeholders while working within limited resources and a budget. As an experienced event professional in food and beverage, Nick is familiar with in-kind sponsorships. It’s all about negotiation. Xander agrees.

Sponsorships 71

Sponsorships Negotiating Food and Beverage Events 71

Master the Event

NOVEMBER 12, 2023

They are in charge and accountable for all the meeting specifics including site selection, meeting particulars, food & beverage, transportation, entertainment and really so much more. Handling Event Planning Online Reviews – New Year New Trend!

Event Planning 40

Event Planning Food and Beverage Site Selections Negotiating 40

Endless Events

JANUARY 26, 2018

This makes having an active social media presence a non-negotiable these days. They also spend more than 4 hours in areas with live music, and more than half an hour looking for food and drinks. 3D Printed Food? Part of the fun of events is discovering what new experiences lie in the food and beverage section.

Event Planning Tools 99

Event Planning Tools Event Planning Social Media Food and Beverage 99

SmartMeetings

DECEMBER 22, 2016

Webinars that provide CEU credits are a great resource for planners looking to expand their knowledge and further their careers. Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. Improving Contract Negotiation Skills.

Meetings 40

Meetings Food and Beverage Negotiating Contracts 40

Eventmobi

JULY 5, 2023

Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Bonus points if they provide food and beverage options. Build your sponsor package With your sponsorship levels ready, you can now price and build your sponsor package. So how should you price your package?

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Cvent: Event Marketing

MAY 14, 2019

This is critical before going to a site visit because you don’t want to waste your time and resources attending a site visit for a venue your organization won’t consider. At each hotel, make certain you do the following: Spend time with the chef and taste multiple food samplings of the type of menu your attendees are most likely to enjoy.

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

Event Planning BluePrint

SEPTEMBER 13, 2018

This will require you to have some serious negotiation skills or a huge budget. They will be your best resource for finding a cool spot in the destination city. It will help with your food and beverage selection, arrangements and décor and AV. Cool Event Venues For Your Next Event.

Venues 94

Venues Sponsorships Food and Beverage Hotels 94

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. Along with space needs, clients input their particular requests — say, food and beverage, audiovisual, length of event — and can either book instantly, or chat with the venues to further tailor their needs for small meetings. his building.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

MeetingsNet

JANUARY 26, 2018

To successfully source in today’s tough climate, it pays to leverage the resources you already have. Here’s how you can leverage the resources you already have to successfully source in this new climate. Let’s face it: This year will be tough for meeting planners.

Marketing 70

Marketing Food and Beverage Hotels 2019 70

Eved

JULY 3, 2017

This report will provide total spend by category, such as Decor, Food and Beverage, Transportation, etc. And a spend by category report with accurate, up-to-date numbers will also give you that much more buying and negotiating power with your suppliers. Spend by Category. Spend by Supplier. Pareto Analysis. Opportunity Analysis.

Contracts 40

Contracts Meetings Negotiating Food and Beverage 40

SpotMe Blog

JUNE 13, 2023

Here are 3 benefits of working with a professional pharma event management company: Access to resources Pharma event management companies have established relationships with top venues, caterers, A/V companies, and other vendors. They can often negotiate better deals and availability.

Event Management 130

Event Management 2023 Management Healthcare 130

Eventtia

DECEMBER 16, 2022

To get the CMP title, a person must show that they are good at negotiating contracts, planning events, managing risks, and marketing. The program covers various topics, such as choosing a venue, negotiating contracts, planning food and drinks, getting help with audiovisual equipment, and much more.

Event Planning 48

Event Planning Social Media Contracts Negotiating 48

All Seated

OCTOBER 12, 2018

The Power of Knowledge and Negotiation . Utilize your resources to help make your client’s dreams come true. When negotiating room rates and meeting spaces, determine if they are willing to waive or discount a site fee if you guarantee a specific number of rooms to be booked or if you meet a particular food and beverage minimum.

Airlines 34

Airlines Food and Beverage Negotiating Transportation 34

PCMA Convene

JUNE 7, 2021

The hotels said we would have to serve more food and beverage if we extended that timeline. During the pandemic, we shifted further away from food and beverage, but as we start to come back and we’re getting more people in-person, that variable cost is going to come back. And so that helped out a lot.

Meetings 98

Meetings Food and Beverage Venues Negotiating 98

Eventtia

OCTOBER 9, 2023

Partners can offer mutual promotional opportunities, resources, or even co-hosting capabilities. Negotiate terms. Negotiate mutually beneficial terms. This could include co-hosting segments, contributing resources, or amplifying promotional efforts. Initiate conversations. Strike a fair deal. Document everything.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Cvent: Event Marketing

APRIL 16, 2019

If this is the case, in addition to the conference registration fee, determine the estimated cost for the attendee or exhibitor in the following areas: Food Expenditure. Food & Beverage. Every destination has a slow period, in which you are most likely to negotiate the best meeting and hotel rates. Hotel Room.

Food and Beverage 45

Food and Beverage Transportation Hotels Trade Shows 45

Social Tables

APRIL 22, 2019

Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. The catering company you hired double booked themselves and can only supply a portion of your food and beverage orders. Consider it your event planning insurance for one of your most scarce resources: time. Establish anchors.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 122

Insurance Food and Beverage Venues Events 122

Attendease

OCTOBER 19, 2021

Technology has become more and more part of the event planning landscape, whether to manage registration, event agenda, abstract, AV team, food and beverage, and more… While event planners are eager to find a tech solution that can do all under one roof, the reality is much different. Planners are often solving for price.

Event Management 356

Event Management Management Food and Beverage Tech 356

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Event planners are coordinators, organizers, moderators, and professional negotiators. Negotiation. Event planners must be skilled in the art of negotiation. Networking.

Negotiating 145

Negotiating Event Planning Education Venues 145

Attendease

OCTOBER 19, 2021

Technology has become more and more part of the event planning landscape, whether to manage registration, event agenda, abstract, AV team, food and beverage, and more… While event planners are eager to find a tech solution that can do all under one roof, the reality is much different. What drives the need for all-in-one solutions?

Event Management 195

Event Management Management Food and Beverage Tech 195

Planning Pod

JULY 27, 2022

Goal/objective of the event Event date/time Headcount Budget Decision timeline Catering/food-and-beverage needs Location/room/space needs (on-premise, off-premise, etc.) When you are qualifying a new lead, you probably already ask for basic information like: Type of event (wedding, party, meeting, trade show, seminar/webinar, etc.)

Venues 103

Venues Hospitality Contracts Events 103

Eventmobi

JANUARY 24, 2019

Once you have developed your budget, you will have to track and review it on a regular basis to ensure you stay within the allocated resources. According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person.

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 60

Insurance Food and Beverage Venues Events 60

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Food and Beverage Consider and confirm the event’s food and beverage needs. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Planning Pod

APRIL 12, 2020

Yes, money and resources always help, as do connections and experience. Most event professionals will attest to the fact that it’s vital to do your due diligence upfront to determine the feasibility of what you want to do and what efforts and resources it will take to make it happen.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) Prepare food, drinks, entertainment content, etc.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Before you run full steam ahead, you should also think about how to be more resourceful. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. Negotiate payment terms. You should negotiate payment terms ahead of time.

Negotiating 81

Negotiating Contracts Wireless Events 81

Planning Pod

JULY 9, 2021

Food-and-Beverage Management. You can quickly and easily add estimated, negotiated and actual costs, track payments and payment due dates for each line item, and view remaining amounts due. food-and-beverage packages and variable pricing options. Task & Project Management. Files & Note Management.

Food and Beverage 78

Food and Beverage Contracts Venues Management 78