Remove Food and Beverage Remove Maine Remove Negotiating Remove Speakers
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Getting More Value from Conference Keynote Speakers

Velvet Chainsaw

Not long ago, becoming a professional speaker was a third step in a thought leaders career path. Keynote speakers should be chosen wisely. From a conference design perspective, we believe the current best practice is to bookend your conference by opening with a strong-thought provoking speaker and closing with inspiration.

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On the Road to Ground-Transportation Savings

MeetingsNet

Negotiate for the host hotel to provide complimentary town-car service for your speakers and VIPs. • Get sponsors to underwrite the cost of shuttles in exchange for putting their branding on signage at the shuttle stops, the hotels along the route, the convention center or main meeting hotel, and on the shuttles themselves.

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How to Develop an Event Budget for Your Meeting

Eventmobi

Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales).

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The best pharma event management companies in 2023

SpotMe Blog

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. They can also coordinate things like catering, A/V equipment, and entertainment.

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9 Proven Steps for Planning Successful Events

Planning Pod

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.) What outcomes do you want attendees to take away from the event?

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Event Planning Template: Your Timeline, Budget, and Checklist

Eventtia

Determine your must-have needs from a venue before negotiating and committing to a venue. Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.)

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Budget Financial Meetings: Doing More with Less

SmartMeetings

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Content Matters.