Endless Events

FEBRUARY 28, 2020

I will break down the best ways to save money in an event AV contract without compromising your event. Through the extremely valuable web session conducted by Jon Trask, I will break down some key savings opportunities in an event AV contract. Many times event av contracts bill by hours or days. Duration of Equipment Rental.

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Contracts Insurance Negotiating Events 117

Velvet Chainsaw

APRIL 13, 2020

However, from past experience, any time that there has been a shift from a seller’s to a buyer’s market, those contracts signed during a seller’s market just flat out had to be updated. Many conference organizers want to change their exhibit contract language or attendee cancellation policies to avoid future losses.

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Event Industry News

MARCH 22, 2022

The Meetings Industry Association (mia) has updated its Operating and building confidence in a risk-averse world best practice and contract guidance , following the government’s easing of Covid-19 restrictions.

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Contracts Government Venues Meetings 57

Velvet Chainsaw

APRIL 4, 2023

Some associations and meeting organizers are reevaluating their site-selection requirements for future meetings as well as how to mitigate fall-out from members as they move forward with meetings at destinations previously contracted.

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Site Selections Contracts Conference Meetings 195

EventPlanning

JULY 15, 2020

Creating event contracts can be intimidating. Don’t fret, this article will help you create a basic event contract that will include clauses to help protect your event business. Before going into the meat of what a contract should contain, it is important to know that you should never agree to provide event services without a contract.

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Event Industry News

MAY 26, 2020

The Meetings Industry Association has developed contract and cancellation guidance to help mitigate the impact of COVID-19 on future bookings and ensure all parties are protected. The guidance that we’ve developed includes a dedicated COVID-19 contract clause, which our members can safely add to their existing contracts. “The

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SmartMeetings

JANUARY 5, 2024

Problem clauses to consider fixing or downright excluding Sometimes, in an attempt to cover all of our bases by including every conceivable contract clause, we trap ourselves in the outfield with confusing and unenforceable language that leads only to lawsuits and court cases. Lowest Rate Every contract is a futures agreement.

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MeetingsNet

MARCH 25, 2020

Understanding things like event-insurance fine print and which areas of operation hotels get group revenue from will help planners become better at contracting and negotiating. This article from Reuters has more details on the postponement-clause fine print in those event-insurance contracts.

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Contracts Hotels Insurance Negotiating 72

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Some presenters are very strict about this policy. This is not uncommon.

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PCMA Convene

APRIL 25, 2024

Like many associations, SMFM signs contracts with its host destinations years in advance. That clause allowed SMFM to exit a contract up to two years prior to the meeting date if the state passed a law banning abortion pre-viability. SMFM is currently drafting a policy that allows St. Further complicating things for St.

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Meetings 2024 Contracts Healthcare 119

Event Industry News

SEPTEMBER 18, 2019

Cardiff based creative event specialists Genero Group are thrilled to secure their first production contract to take place at the new International Conference Centre Wales. The three-year contract consists of producing a large annual awards ceremony, jointly organised by the Welsh Government and the National Training Federation for Wales.

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Contracts Conference Tourism Government 97

Event Industry News

NOVEMBER 25, 2019

Appointed to Christmas at Kew on a multi-year deal, Midas is also providing Stage 3A machines and HVO fuel to the contract – all of which it monitors remotely via DSE Gateway and Livelink to ensure optimum performance. Yes, I agree with the privacy policy. Areas of interest. Brand Events. Concerts & Tours. Conferences.

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SmartMeetings

JULY 24, 2017

Hilton has announced it will enforce a 48-hour room cancellation policy beginning July 31. For many professional meeting planners, however, the policy makes good business sense. A recent Business Travelers Coalition poll found 59 percent of respondents believe the policies will be negatively received by business travelers.

Hotels 64

Hotels Contracts Travel Negotiating 64

Event Industry News

NOVEMBER 20, 2019

Neptunus has secured a new contract to continue to supply temporary structures to the Affordable Art Fair held each May on London’s Hampstead Heath. Following next year’s fair, organisers have agreed a new contract with Neptunus through to 2023. Yes, I agree with the privacy policy. Areas of interest. Brand Events. Conferences.

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Velvet Chainsaw

AUGUST 31, 2021

Some organizations are contracting with suppliers to manage check points for proof of vaccination, enforce mask and social distancing and even employing technology solutions for contact tracing. What guidelines or policies should we put into place for our staff and vendors? Some may appreciate them as an extra layer of protection.

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Conference Risk Management Contracts 2021 461

MeetingsNet

JANUARY 8, 2019

Also read: Risk360: Do One Thing Risk360: Choosing a Location or Venue Risk360: The Contract Risk360: Developing an Emergency Plan Risk360: On-Site Safety. This is one of five articles on actions you can take to make your meeting more secure. Printer-friendly version.

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Social Media 2008 Risk Management Contracts 71

Event Leadership Institute

OCTOBER 24, 2018

One of the learning outcomes was for students to learn the importance of reading a contract. So, I decided to create an experiential learning activity where my students had the opportunity to experience first hand why reading a contract was important. Cell phone contracts. Cell phone contracts.

Contracts 74

Contracts Risk Management Education Retail 74

PCMA Convene

MARCH 27, 2024

Twenty-eight percent of Convene ’s survey respondents have created an internal sustainability policy, which suggests more structure than the 35 percent in Knowland’s study who said they have put some sustainability protocols into practice.

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Sustainability 2024 Contracts 2023 119

Event Farm

OCTOBER 25, 2021

Attendees expect to see up-to-date information on your safety policies and your plan to deal with the situation as it unfolds. 4: Refund policy. As the event gets closer, remind attendees about safety policies and urge them to review the FAQ so they know what to do before they arrive and what to expect when they get there.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Event Industry News

SEPTEMBER 27, 2019

The Edinburgh-based agency has secured the contract for the next four years and, under this agreement, ExecSpace will continue to provide a booking service to the Scottish public sector for meeting, event and conference requirements. Yes, I agree with the privacy policy. Areas of interest. Brand Events. Concerts & Tours.

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Government Contracts 2015 Sports 56

Event Industry News

NOVEMBER 29, 2019

The Royal College of Physicians Meetings & Events (RCP) has signed a 5-year catering contract with CH&CO. Katy Thompson, Operations Director for RCP (CH&CO), adds: “CH&CO is delighted to have retained the contract at the Royal College of Physicians for a further five years. Yes, I agree with the privacy policy.

Contracts 58

Contracts Meetings Sustainability Sports 58

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

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Contracts Negotiating Food and Beverage 2023 98

SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

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MeetingsNet

JUNE 27, 2023

Hotel contracts have changed, and you can’t assume common pre-pandemic terms still apply. Here are some of the top trends to be aware of as you start the contracting process. hotels to require only a small deposit, if any, at the time of contract execution or within 10 to 14 business days after contract signature.

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MeetingsNet

MAY 12, 2023

According to an underwriter who handles event-cancellation policies at one of the large insurers that offer such coverage, “insurance companies paid out huge losses for cancelled business events due to Covid, which is why communicable-disease coverage is basically not offered anymore.”

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Insurance Trade Shows Contracts 2023 105

Event Industry News

NOVEMBER 20, 2019

IBTM today announced that it has signed a new three-year contract with Barcelona Convention Bureau and Fira de Barcelona that will see IBTM World take place in the city up to and including the 2022 edition. Yes, I agree with the privacy policy. Areas of interest. Brand Events. Concerts & Tours. Conferences. Exhibitions. Event Tech.

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Contracts 2022 Sports 2020 54

Smart Meetings

SEPTEMBER 28, 2023

Contract Lessons Lisa Sommer Devlin When the focus of the event is finding new places to bring events, kicking off with a lesson in what to include—and leave out—of contract clauses is always a good idea. Read More : Weaponization of Travel: Navigating Cultural Obstacle Courses Lowest Rate: Every contract is a futures agreement.

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Meetings Negotiating Contracts Hotels 98

Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Contract and Negotiation Tips. She suggests stipulating that cancelation charges are calculated on a sliding scale based on the distance out from the event rather than signing a 100-percent cancellation policy due after the contract is signed.

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Negotiating Contracts Hotels Entertainment 98

Smart Meetings

MAY 6, 2022

Attendees will need to know what to expect, so it helps to provide them with updates while keeping Covid policies and procedures in mind. Flexible Contract Language. Clear and precise communication is crucial in producing a successful event during these unpredictable times.

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Event Planning Food and Beverage Contracts Negotiating 126

Prestige Events Magazine

OCTOBER 18, 2023

The Convene Refer-a-Friend program for individuals follows the company’s updated Third-Party Agency Commission Policy program that was introduced earlier this year and its Broker Referral Program that has been in place since 2018. Convene has a global network of 39 venues in the U.S.

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Contracts 2024 2018 Hospitality 52

SmartMeetings

MAY 28, 2020

The coronavirus has forced the creation of new policies and placed emphasis on legal clauses that were once just the fine print. Much like force majeure , these common law principles can render a contract null and void when something happens that is outside of either party’s control.

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Contracts Government Consulting Hotels 111

Event Farm

FEBRUARY 23, 2022

Lock down Your Contracts. Fortunately, much of this can be mitigated by a locked-tight contract that spells out the liability for you and your vendors, in case something happens. Fortunately, much of this can be mitigated by a locked-tight contract that spells out the liability for you and your vendors, in case something happens.

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GatherHere

JANUARY 17, 2019

Our catering contract template keeps you organized while providing all the event, guest, and venue details you and your customer need to make your catering event a success. Here are a few key features you’ll find in our catering contract template: Customizable logo. Fees, deposit, cancellation policy, and more.

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Master the Event

NOVEMBER 9, 2023

Also inquire about the venues payment policies. I suggest you find that out before signing any contracts. What are their policies for cancellation? Here’s a hint – most reputable venues will offer their payment policies up front and center – before you sign a contract.

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Venues Contracts Insurance Transportation 52

Master the Event

JANUARY 12, 2024

Looking back at the contracts that we did before 9/11, terrorism and security, while certainly a part of the contracts, were not a major focus of most client contracts. So in the days after 9/11 my colleagues and I worked tirelessly to revamp our policies and procedures to address the “what if” scenario.

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Smart Meetings

DECEMBER 23, 2021

What contracts need to include and how to negotiate those from third parties. Planners are seeing that while the dip in numbers has much to do with timid corporate travel policies, U.S. As a result, travel planners are shifting the focus to their budgets and contracts with third parties.

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Travel Contracts Negotiating Hotels 98

GatherHere

AUGUST 31, 2018

Gather’s contract template keeps you organized while providing all the event, guest, and venue details you and your customer need. Fees, billing, cancellation policy & more. Fees, billing, cancellation policy & more. The post Event Contract Template appeared first on Gather. Guest count. Venue contact details.

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