Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? When it comes to utilizing the resources at a venue, it helps to know who is using the space before and after you. What should you include in the RFP?

Negotiating 105

Negotiating Contracts Hotels Consulting 105

SmartMeetings

JANUARY 5, 2024

Problem clauses to consider fixing or downright excluding Sometimes, in an attempt to cover all of our bases by including every conceivable contract clause, we trap ourselves in the outfield with confusing and unenforceable language that leads only to lawsuits and court cases. Lowest Rate Every contract is a futures agreement.

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Negotiating Contracts Hotels 2024 92

QC Event School

APRIL 6, 2023

The Ultimate QC Event School Master List of Blog Resources Okay, let’s get to the reason you’re really here – all those invaluable blog resources at your disposal! Join QC Event School’s Virtual Classroom on Facebook today! Then you’ve guessed it – the articles listed below were hand-picked just for you!

Corporate Events 52

Corporate Events Social Media Consulting Event Planning 52

Master the Event

APRIL 5, 2022

Conference Planning Resources – Why oh WHY!? From site selection to contract negotiations to content to speakers, managing all the countless elements included in planning a conference can leave a planner with zero time to address and succeed at all those other responsibilities. Spotlight on Conference Planning Resources.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

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Negotiating Contracts 2024 Events 87

TicketBud

DECEMBER 13, 2023

A clearly defined budget provides a framework for decision-making, enabling event organizers to strategically allocate resources. This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Expo Pass

SEPTEMBER 19, 2022

Also, what can they do to make negotiating with vendors a breeze? Google is obviously an excellent resource as well. Rehearse your negotiations. You want to go into negotiations with a clear idea of what you want and what you are willing to offer for the vendor’s services. Just make sure to search past page 1.

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Negotiating Social Media Contracts Events 117

Attendease

FEBRUARY 20, 2024

This includes considering your internal resources (budget, stakeholders, event management software) and external resources (sponsors, vendors, partners). Make sure you have signed contracts in place at least three months out. Effective project management is crucial for seamless execution—AKA your sanity.

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Corporate Events Food and Beverage Social Media Event Management 195

PCMA Convene

OCTOBER 13, 2023

This was a vital lesson for his association — understanding the fixed costs to deliver an outstanding experience and where there is room for negotiation. Be Resourceful When Budgeting Melton’s strategy is to consider inflation levels and budget accordingly, so she isn’t caught off guard by changes.

Negotiating 59

Negotiating 2023 Contracts 2016 59

Endless Events

MARCH 6, 2019

For those who don’t really understand, a lot of times, the in-house AV company is contracted by the hotel in a relationship that allows them to kind of work together. So as soon as you sign the hotel contract they say, “hey I’m gonna introduce you to John at the AV company, in-house AV company.” Bidding for In-House AV.

Negotiating 91

Negotiating Contracts Hotels Venues 91

Event Guru

MARCH 6, 2024

Improved Productivity: User Training: Fewer software applications mean less time and resources spent on training users, leading to quicker adoption and improved productivity. Resource Optimization: Scaling resources becomes more efficient when dealing with a consolidated software infrastructure.

Negotiating 40

Negotiating Government Contracts Sports 40

Smart Meetings

SEPTEMBER 1, 2022

They negotiate for higher wages, improved benefits including retirement plans and family healthcare, job training, due process and safety concerns. Resources Made for Planners. In San Francisco, there are 60 properties with solid union contracts that are not at risk for striking. What’s in it for Planners?

Hospitality 98

Hospitality Contracts Hotels Healthcare 98

TicketBud

DECEMBER 5, 2023

The earlier you can sign a contract, the better chance you have of nailing down special rates. It can also open new opportunities for resources and cross-promotion. Understand Your Budget Planning ahead allows you to allocate resources more effectively. These smaller events should require less money and resources.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

Smart Meetings

JUNE 2, 2023

The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. Select a platform that is intuitive, easy to access and with readily available resources,” she said. Support: What resources are available? Cost: How much is each line item?

Event Tech 98

Event Tech Tech Meetings Negotiating 98

Smart Meetings

DECEMBER 13, 2023

Mason continues, “We are not experts in that space, so we are partnering with other organizations in order to provide our meeting planning members with tools and resources to be to be able to address that emerging opportunity.” Meeting Professionals and AI Is AI coming for our jobs?

Association Meetings 105

Association Meetings Meetings 2026 Healthcare 105

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 48

Negotiating Contracts 2024 Events 48

Nuila Events LLC

MARCH 30, 2016

Do you really want to get stuck negotiating contracts with hotels for sleeping rooms? Negotiating with caterers and making sure that the menu is a great choice for your guests? It’s the exact same with planning an event with your business, whether you have a small business or large corporation! Don’t get your hands dirty!

Negotiating 40

Negotiating Social Media 2016 Sponsorships 40

ePly

APRIL 2, 2024

Creativity: From implementing new technology to coming up with fun color schemes, event planners need to be ultra-creative with the (oftentimes limited) resources they have. No matter which sector you choose, though, there are some skills that are non-negotiable. Analytical: Thinking through a problem requires a lot of brain power.

Negotiating 62

Negotiating Financial Event Planning Events 62

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels. “If

2024 105

2024 Meetings Hotels Contracts 105

Stova

MAY 25, 2023

For example, Stova’s event technology simplifies event sourcing and gives you the power to better negotiate with venues. Much like popular real estate search sites, mark your favorite venues to easily compare, share experiences, and see venues booked company-wide to leverage negotiations. Improve Request for Proposal (RFP) efficiency.

Venues 52

Venues Negotiating Contracts Travel 52

SmartMeetings

SEPTEMBER 5, 2019

Ask the event sales staff for a booking date during a time where they need extra revenue and they may be willing to negotiate a deal. This sometimes results in a more expensive event contract than if you were to start with one of the pre-designed packages. Review the Contract. Consider Breakfast. Author Azure Collier.

Contracts 84

Contracts Negotiating Banking Venues 84

The Planner's Lounge

MAY 14, 2024

Or, if a current client is asking for something that falls outside your contract’s scope, use a phrase like, “I would be happy to take care of that for you; I will send an invoice and contract amendment to add that additional service.” Schedule Downtime: Just as you schedule client meetings, schedule regular ‘me time.’

Contracts 52

Contracts Negotiating Social Media Management 52

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Most properties will negotiate for a lower price if they can lock in the business for two or three years. Convention and Visitors Bureaus are a great resource for gathering information about a destination.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

Eventtia

OCTOBER 20, 2023

It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions. Prioritize Expenditures Determine what elements of your event are non-negotiable and which ones can be adjusted. Approach multiple vendors.

Financial 117

Financial Negotiating Entertainment Retail 117

Smart Meetings

DECEMBER 13, 2018

Affordable Resources. A town-hall meeting at the conference identified other resources MPU could help secure, including limited liability insurance and streamlining IATA, CLIA and other travel agent certifications. MPU’s leadership is also focused on negotiating for new sources of revenue for planners. Augmented Income Streams.

2019 89

2019 Meetings Insurance Negotiating 89

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Negotiating 101

Negotiating Contracts 2017 Marketing 101

Smart Meetings

NOVEMBER 15, 2022

Now that compression is making available space an endangered resource and inflation is pushing up prices for even the most basic items while companies are hesitant to make binding decisions, the responsibility for explaining the realities of what is possible on both sides of the balance sheet falls to the event planner. “It Choices, Choices.

Financial 98

Financial Insurance Contracts Medical Meetings 98

ePly

MARCH 26, 2024

In fact, the independent educational resource World Scholarship Vault (WSV) named event planning as the third most stressful job in 2023. From establishing clear and achievable event goals to coordinating final details and post-event analysis, this resource provides a wealth of practical insights for crafting successful events.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Strategic planning ensures that every decision, from theme selection to vendor contracts, contributes to the overarching objectives of the event. Thus, strong interpersonal skills are vital.

Event Planning 62

Event Planning Financial Negotiating Education 62

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Negotiating 89

Negotiating Contracts 2017 Marketing 89

EventMB

MAY 18, 2022

We’ve become copywriters, digital marketing experts, and contract negotiation gurus. When people are giving you their most valuable resource – their time – to come to one of your events in person, you have to ensure that attendees get what they need from it. The suppliers need relationships and new business.

Negotiating 110

Negotiating Contracts Events Education 110

EventSource

NOVEMBER 1, 2021

It’s a good idea to go completely paperless when it comes to receipts, invoices, and contracts and instead go digital and store them on your Google Drive or iCloud. A good way of “trimming the fat” is to get honest with what are your non-negotiables as opposed to your wishes. Remember — time is your greatest resource! .

Negotiating 104

Negotiating Contracts Financial Hotels 104

The Planner's Lounge

SEPTEMBER 21, 2021

4 Key Strategies for a Sustainable Wedding Business: 1) Solid Contracts for Long Term Sustainability. Is there anything we learned more about during the pandemic than the importance of contracts? It showed us how extremely important it is to have a solid wedding planning contract in place. 2) Safety Protocols.

Sustainability 64

Sustainability Insurance Contracts Travel 64

Social Tables

AUGUST 10, 2023

They are often employed by the company itself, or by an external planning organization that contracts with their clients. Larger companies with more significant budgets may be able to pay their event planners more than smaller companies with limited resources. Learn how to negotiate contracts. Non-profit event planners.

Trade Shows 78

Trade Shows Insurance Corporate Events Negotiating 78

SmartMeetings

MARCH 9, 2020

See also : How to Master the Art of Negotiating. Acting as an impartial, confidential and informal resource, an ombuds assists in constructive problem-solving in order to resolve conflicts and hear grievances that individuals might be reluctant to share with coworkers, supervisors or event organizers. How to Hire an Ombuds.

Negotiating 60

Negotiating Contracts Conference 2017 60

MeetingsNet

JANUARY 8, 2019

Here are some action items and ideas that you can implement at whatever stage of your meeting you are in, from Choosing a Location or Venue, to negotiating The Contract , or creating a Communications Policy. Don’t get overwhelmed.” So, in 2019 let’s commit to following Tyra Hilliard’s advice, “To begin with, do one thing.

2019 91

2019 Meetings Contracts Risk Management 91

GEVME

AUGUST 13, 2019

To offer valuable resources aside from the obvious financial benefits, partners can bring other assets, such as networks, media coverage or client lists you can access to increase your brand awareness and succeed. Disadvantageous event partnership contract, terms, and other issues. Be ready to negotiate and research.

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Contracts Financial Social Media Marketing 136