Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. You have the most negotiating power before signing the contract.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

SmartMeetings

APRIL 19, 2021

When you are planning for an inspiring event, you probably don’t want to imagine the possibility of your hard work going to waste, but the pandemic illustrated why it’s important to prepare for the chance that your meeting may need to be canceled due to circumstances completely outside your control. Here are some vital event insurance tips.

Insurance 123

Insurance Financial Social Media Banking 123

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

Contracts 90

Contracts Hotels Negotiating Airlines 90

SmartMeetings

JUNE 16, 2020

Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. See also : Meeting Profs Demonstrate Community and Resiliency on #MeetingsChat. See also : Meeting Profs Demonstrate Community and Resiliency on #MeetingsChat. You can read previous reports here , here, here and here.

Meetings 105

Meetings Contracts Insurance 2025 105

Smart Meetings

APRIL 4, 2023

Force Majeure clause and employment classifications changes coming for MPs The legal nuances of meeting planning can be a bit overwhelming even for the seasoned planners. To offer some helpful insight in what areas to be on the lookout for, Smart Meetings sat down with Ty M. Sheak continued, “The short form is usually not advisable.

2023 97

2023 Meetings Contracts Government 97

Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Read More : Flight Cancellations by the Thousands—Does Your Travel Insurance Cover the Cost? Read More : How to Write Force Majeure to Protect Your Meeting from the Next Pandemic.

Contracts 105

Contracts Negotiating Insurance Government 105

Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. Corporate Event Contracts. While we are not lawyers, we should be involved in reviewing contracts, especially if before they are signed. Everything and I mean everything, is negotiable. merchandise sales.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

Smart Meetings

DECEMBER 13, 2018

Three weeks after Hyatt Corporation confirmed that it would cut planner commissions, thereby following the lead of three other large hospitality companies, Meeting Planners Unite held its first conference in Washington, D.C. MPU’s leadership is also focused on negotiating for new sources of revenue for planners.

2019 89

2019 Meetings Insurance Negotiating 89

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge. AI technology is not going away,” said Tauvaa.

2023 105

2023 Negotiating Insurance Financial 105

MeetingsNet

OCTOBER 2, 2017

Industry attorney Joshua Grimes offers some tips that will keep meeting professionals from feeling at sea when they take their groups on a cruise. Cruise ships are an increasingly popular option for meetings and incentives, and for good reason. Can you count on the ship you book being the ship you get? Not really, says Grimes.

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 74

Financial Insurance Meetings Food and Beverage 74

Smart Meetings

NOVEMBER 15, 2022

As if the job of meeting professional weren’t difficult enough, many have had to take on the role of Chief Difficult Conversation Starter. In fact, if approached with thoughtfulness and preparation, those interactions could lead to the meeting professionals taking a rightful place as strategic advisors. By the Numbers. Jeff Calmus.

Financial 98

Financial Insurance Contracts Medical Meetings 98

Event Farm

MAY 5, 2021

The panelists offered tips about negotiating with venues and vendors: . Pay extra attention to indemnification and insurance policies. Because legal expenses are a concern, insurance is now 30-40% more expensive even though it doesn’t cover epidemics. You must have liability and indemnification conversations with vendors too.

2021 306

2021 Event Planning Insurance Transportation 306

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Indemnification is another name for insurance requirement. Public Fees.

Contracts 51

Contracts Insurance Government Travel 51

SmartMeetings

OCTOBER 10, 2023

Let’s lobby to change how meeting professionals are categorized to elevate our worth The meetings industry is still relatively new. One signal that “meeting professional” is a new career track is the way government looks at us. Erroneous Comparisons Effect Value What does this have to do with money? This is not a hobbyist job.

Insurance 85

Insurance Trade Shows Negotiating Banking 85

MeetingsNet

JANUARY 31, 2018

Seven steps you need to take to safely decide whether or not to cancel when your meeting destination is hit by a hurricane or other devastating event. Virgin Islands, meeting professionals with future events booked in affected areas are grappling with a tough question: Should we stay or should we go? Will it be safe?

Meetings 78

Meetings Contracts Insurance Negotiating 78

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. Certified Meeting Professional , a merit one receives from completing the Convention Industry Council’s certification program for professionals in the meeting, convention and exhibition industries.

Food and Beverage 66

Food and Beverage Meetings Contracts Negotiating 66

Smart Meetings

DECEMBER 19, 2022

The pair started with 25 brands and negotiated offerings to build a marketplace of “collections” at levels ranging from $1,500 to $10,000 for two guests, including taxes, fees and gratuities. The post Out of This World Gifting appeared first on Smart Meetings. This is not to replace group events, but to supplement,” she said.

Travel 97

Travel Airlines Insurance Negotiating 97

Eventinterface

JUNE 4, 2018

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. Besides helping people pronounce the name of the company, Will helps clients in the meeting and events industry have a transformative experience with an audio visual company. ABOUT OUR GUEST.

Insurance 100

Insurance Negotiating Contracts Venues 100

Guidebook

JANUARY 8, 2024

Build an Event App with Guidebook Event Planning Checklist: Pre-Event The Foundation This typically occurs 12 months out, or further, for large events like user conferences, festivals, or trade shows; and 5-6 months out for smaller events like meetings or workshops. Check their availability and start working on a contract.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Social Tables

AUGUST 10, 2023

Event planners are responsible for creating and executing events that meet the goals and vision of their clients. This involves working closely with the client to determine their needs, preferences, and budget, and then designing a plan to meet those requirements. First, exactly what does an event planner get paid to do?

Trade Shows 78

Trade Shows Insurance Corporate Events Negotiating 78

SevenEvents

OCTOBER 17, 2023

in this guide, we’ll reveal our ultimate blueprint for event budgeting, providing you with the insights, tools and knowledge you need to plan and execute an event that meets yours and your clients’ goals and exceeds their expectations. event planning is a complex but rewarding challenge that involves a lot of attention to detail.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

The Planner's Lounge

DECEMBER 22, 2021

Often, couples without a professional wedding planner get so overwhelmed before the vendor meetings that they walk away with many unanswered questions. Is the amount negotiable? Can I review your contract? Do you carry liability insurance? Do you require Event Liability Insurance? Wedding Insurance.

Insurance 59

Insurance Negotiating Contracts Venues 59

Eventinterface

SEPTEMBER 4, 2017

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. Besides helping people pronounce the name of the company, Will helps clients in the meeting and events industry have a transformative experience with an audio visual company. ABOUT OUR GUEST.

Insurance 100

Insurance Negotiating Contracts Venues 100

PCMA Convene

APRIL 2, 2018

In 2014, venture capitalist Ron Shah was deep into a month of internal meetings when the pipes burst in. He worked the phones in a rush, trying to clinch local hotel meeting rooms on short notice. But the phone-tag negotiations moved at the speed of molasses. his building. The office’s conference space was flooded and unusable.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate.

Negotiating 64

Negotiating Transportation Contracts Insurance 64

Smart Meetings

NOVEMBER 9, 2018

Risk management is a dedicated preparedness rather than simply a mental exercise, according to Lisa Sommer Devlin, the most recent Smart Meetings webinar host. The most common risk in the meetings industry is cancellations. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A

Risk Management 65

Risk Management Management Contracts Insurance 65

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Eventinterface

AUGUST 1, 2017

Planning conferences and meetings is becoming more complicated. Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. Anyone planning conferences, tradeshows, symposia, meetings or events can benefit from this series.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

Contracts 90

Contracts Events Event Planning Insurance 90

Eventinterface

NOVEMBER 1, 2016

Meeting and conference planners spend on average 60 hours per conference sourcing, reviewing, negotiating and finalizing venue contracts. We are speaking with Jasmine Eldeen, Director of Global Accounts with HelmsBriscoe, we chat about best practices for meeting planners in working with a hotel sourcing company.

Conference 100

Conference Insurance 2015 Hotels 100

The MICE

JUNE 3, 2022

Incentives are the most exciting part of the MICE (Meetings, Incentives, Conferences, Exhibition) business. So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. Another factor is the insurance needs.

Travel 65

Travel Negotiating Sustainability Airlines 65

Smart Meetings

DECEMBER 7, 2018

For answers to those questions and more, there are meeting and events legal experts such as Jonathan T. The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.”

Contracts 83

Contracts Insurance Hotels Fashion 83

Eventtia

OCTOBER 20, 2022

an internal meeting), try to have at least one month of preparation time. Determine your must-have needs from a venue before negotiating and committing to a venue. Equipment rental and related costs Licences and permits Insurance costs Establish your event team. However, even for a very simple event (i.e., Image: [link].

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Smart Meetings

AUGUST 23, 2018

The union’s members voted August 15 to walk off the job at month’s end if a new contract deal isn’t reached. Negotiating points include pay, pension reform, year-round health insurance, staffing levels and job security. The most recent threat, by Unite Here Local 1 in Chicago, could impact 30 hotels. Security Issues.

Hospitality 49

Hospitality Hotels Tech Negotiating 49

Event Leadership Institute

AUGUST 5, 2019

Unlike hotels and conference centers who live and die on event and meeting business, alternative venues want the additional revenue your event brings, but their first priority is always their core business, which can often make them seem, well, un-friendly. Negotiating With Venues. Instructor: Adam Sloyer. Estimated Time: 42 mins.

Food and Beverage 55

Food and Beverage Insurance Contracts Negotiating 55

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Don’t just have multiple meeting rooms set up if they aren’t really needed. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. Anything after the contract is begging.”. Negotiate payment terms. you need to see. .

Negotiating 81

Negotiating Contracts Wireless Events 81