GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

SmartMeetings

JULY 28, 2023

For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? What about the people who want to book a different hotel and just show up for the conference itself. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately. Our quick save?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

StraussCA

MAY 4, 2023

Half the battle in organizing a successful association event such as an awards ceremony, trade show, conference, or symposium is choosing the right venue. The right venue can ensure a positive and meaningful experience for an association’s members. That will also factor into the type of venue space you are looking for.

Venues 52

Venues Food and Beverage Contracts Trade Shows 52

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 97

Contracts Negotiating Food and Beverage 2023 97

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. In today’s super-heated seller’s market, it pays to book venues as far out as possible. And if you miss on your first-choice hotel, you could end up paying higher room rates. Creative Venue Cost Cuts. • Tried-and-True Venue Cost Cuts. •

Venues 52

Venues Negotiating Food and Beverage Contracts 52

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. You have the most negotiating power before signing the contract.

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Negotiating Hotels Contracts Food and Beverage 63

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). Food and beverage. Give Them A Total Economic Value Overview.

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Negotiating Hotels Food and Beverage Venues 39

Planning Pod

NOVEMBER 19, 2020

It’s fairly common for new wedding venues to use free software like Google Docs, Excel spreadsheets, e-calendars and email plus cost-saving tools like whiteboards, paper printouts and folders while landing their first bookings and gaining a foothold in the event industry. Michelle Sanabria – Wedding Coordinator at Hidden Barn Venue.

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Venues Management Contracts Food and Beverage 148

Prestige Events Magazine

MARCH 7, 2024

Ushering in a new era, The Principal York hotel is set to become The Milner York, signifying a comprehensive reimagination of the hotel’s brand and positioning for staff and guests. To further reflect the rich tapestry of York’s railway heritage, the hotel’s Food & Beverage outlets will also be rebranded.

Food and Beverage 59

Food and Beverage Hotels Contracts 2022 59

Bizzabo

AUGUST 13, 2018

These 10 tips will help you find the perfect conference venue. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show. Source: American Express.

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Venues Conference Food and Beverage 2014 115

Planning Pod

JUNE 10, 2022

Catering software has become one of the most popular ways to streamline operations among caterers, restaurants, hotels and event venues, and for good reason … because it enables venue and catering businesses to automate processes, create timesaving workflows and serve customers better with fewer staff. Top Features.

Food and Beverage 78

Food and Beverage 2022 Contracts Hotels 78

Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You don’t want to run out of food halfway through your event, so take steps to ensure you have plenty of food available.

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Food and Beverage Contracts Management Event Planning 78

Event Industry News

AUGUST 29, 2019

The International Convention Centre (ICC) in Birmingham and its in-house caterer, Amadeus, are utilising cutting-edge AI technology to reduce food waste at the venue by a third. Working with Winnow Solutions, they have now installed software that monitors both the type and amount of food being disposed of. Areas of interest.

Food and Beverage 78

Food and Beverage Sustainability Contracts 2018 78

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues. Well, it seems that the party is over.

Venues 40

Venues Negotiating Food and Beverage 2023 40

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. For instance, if you like a certain hotel chain, consider approaching them about a yearly commitment. You would be surprised at how many people do not actually read every line in a contract.

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Negotiating Contracts Food and Beverage 2018 55

SmartMeetings

JANUARY 2, 2018

The resort fee—a daily charge tacked onto a hotel or resort room rate for services guests may or may not want—began there about eight years ago. hotel market collected an estimated $2.7 Some hotels now charge for early check in and late check out. Hotels in major cities such as San Francisco call their daily fee an “urban fee.”

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Negotiating Hotels Food and Beverage Contracts 70

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). What kind of experience do you want for your guests/attendees?

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Venues Hospitality Contracts Events 103

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Joshua Grimes, president of Grimes Law Offices LLC, says that in his experience, cruise lines tend to be less flexible than hotels and resorts. Are alcoholic beverages included?

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

Event Leadership Institute

JULY 28, 2021

If you or your organization require expert assistance, you should contract the services of a professional. Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract.

Contracts 80

Contracts Negotiating Food and Beverage Hotels 80

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. You may be surprised how down-to-earth their suggestions are.

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Food and Beverage Contracts Negotiating Financial 83

StraussCA

JUNE 29, 2022

Location and Venue. Food and Beverage Selections. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Food and beverage: don’t forget this is a variable expense dictated by attendance numbers. Fresh Location and Venue . Ingredients: .

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Food and Beverage Contracts Entertainment Insurance 52

SmartMeetings

JUNE 30, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities. Here are highlights. Planner FAQ.

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Food and Beverage Meetings Hotels Contracts 111

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. I doubt it."

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

MeetingsNet

NOVEMBER 8, 2022

Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • if the venue allows it, suggests Cole. If your meeting is AV-heavy , consider using a conference center , which typically include AV in the overall venue-rental price. • Want more?

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

SmartMeetings

OCTOBER 25, 2021

One example: During a recent Smart Meetings Experience, CEO Marin Bright learned at pre-con that the hotel was understaffed and thus would be turning almost the entire property on the day her guests arrived. As a nod to food allergies, elegant labeling listing everything in the box, and the company logo aligned with the theme of the event.

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Food and Beverage Contracts Hotels Meetings 111

SmartMeetings

APRIL 19, 2017

Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Convention Services Manager , a venue’s (usually a hotel) point person for coordinating major events and conventions. Venues typically require a 72-hour guarantee prior to the event.

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Food and Beverage Meetings Contracts Negotiating 80

Guidebook

DECEMBER 30, 2019

From choosing a mobile app to reduce paper waste to selecting green venues – in 2020 sustainable options will remain a hot topic. . Look for sustainable venues, communication, vendors like food & beverage, and furniture rentals. Venues will get more interesting … and so will locations. What’s driving this?

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2020 Food and Beverage Sustainability Contracts 78

TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. In my experience, the cost to rent audiovisual equipment from a hotel or conference center is one of the more frustrating aspects of planning an event. Prioritize Drinks Over Food. Which leads to….

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

SmartMeetings

MARCH 17, 2020

In the basement of that same hotel, a sales manager sips her coffee anxiously, waiting to begin the Daily Business Review. She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. Planners are receiving fewer quality responses from hotels.

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Hotels Food and Beverage Negotiating 2006 110

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Be flexible: Accommodating availability at venues could result in more money at the bottom line and access to properties you might not otherwise be able to afford. Food and Beverage.

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Food and Beverage Negotiating Contracts Speakers 69

SmartMeetings

AUGUST 26, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The conversation turned into a vigorous question-and-answer session, covering everything from food and beverage to contracts and roles and responsibilities. Hotels have always done a good job of cleaning.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

Planning Pod

JANUARY 17, 2017

Book vendors and venues for multiple events. Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road.

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Food and Beverage Negotiating Contracts Hotels 133

SmartMeetings

OCTOBER 28, 2020

Some of those costs may be offset by fewer people attending in person, meaning less food and beverage, hotel rooms and travel costs will be incurred. Venues: A great deal of uncertainty about the right way to meet still exists. That reality puts a premium on clear communication with the venue partner.

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Insurance Financial Meetings Food and Beverage 85

SmartMeetings

APRIL 3, 2020

Overall, uniqueness and the “wow” experience were the most influential factors in planners’ selection of a venue for ancillary activities, according to the FICP’s fall survey. “As Whether it’s venue labor, bus drivers or catering staff, shortening an event slightly can help reduce costs.”. Work with Partners—and Haggle.

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Financial Insurance Meetings Food and Beverage 92

Prestige Events Magazine

SEPTEMBER 28, 2022

Because of the size of the event and what the VeeFriends team wanted to achieve, there were numerous challenges to address, such as production, venue sourcing, hotel blocking, food and beverage, welcome parties, registration, talent, security and VIP management. The VeeFriends team found and contracted the U.S.

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Food and Beverage Banking Tourism Contracts 52