SpotMe Blog

NOVEMBER 29, 2022

This allows pharma companies to draw up contracts and agreements based on relevant laws and comply with them without any doubts or confusion. Set up the Q&A feature on your event platform so that HCPs can easily ask questions and engage with speakers. But it’s definitely not the only way! On-demand content hubs.

Event Technology 130

Event Technology Technology Contracts Speakers 130

SmartMeetings

MAY 11, 2020

This person assembles the necessary team to address any and all issues connected to the event: venue, F&B, content, speakers, entertainment, AV, registration, marketing, sponsorship and exhibiting, just to name a few. They troubleshoot for technical issues for both speakers and attendees. What Are the Physical Requirements?

Sponsorships 130

Sponsorships Speakers Tech Conference 130

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 135

Contracts Speakers Negotiating Insurance 135

Master the Event

JANUARY 12, 2024

A clear and concise conference planning checklist will not only contribute to the success of your event, but will also help keep you organized and sane…both definite musts in successful conference planning! You once thought there was nothing worse than forgetting to schedule a walk through or order the speaker thank you gifts.

Conference Planning 40

Conference Planning Conference Transportation Contracts 40

Quickmobile

FEBRUARY 14, 2018

Keeping your attendees reigned in and responsible is sometimes only half the battle; more important is keeping your speakers on-time, on-track, and ready to present. Being firm and ensuring the wording of your speaker contract outlines what speaker readiness entails can save you from having to wake up a hungover speaker!

Conference 154

Conference Venues Speakers Travel 154

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. If this is the case, you will definitely save time and money by not serving at each table. Food is something that you definitely need to take care of in advance.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Master the Event

JANUARY 9, 2024

From start to finish, the responsibilities involved with a meeting planner career are endless, from site selection to venues, from set-up to speakers, from contracting service companies to tear down and on and on the list goes. Find an Industry Guru – Find someone in the industry that you respect, admire and you can learn from.

Meetings 40

Meetings Site Selections Meeting Planning Contracts 40

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 118

Contracts Negotiating Venues Wireless 118

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Endless Events

JANUARY 23, 2020

Planners Salary Survey 2019” And then the last one is “Study Finds One in Four Tech-Conference Speakers are Women” Hurricane Dorian Affects the Bahamas Unevenly. But huge, definitely huge news” “This one was a two-part where the event production giant grows even bigger”, adds Thuy.

2019 91

2019 Contracts Sustainability Technology 91

Event Geek

APRIL 19, 2018

Even if you've got a super simple event, with just a networking hour and a couple of speakers, you still need to a registration flow that's as seamless as possible. Problems Solved by Reg Pubs If you're hosting an event, you should definitely consider getting a Reg Pub. And you thought the Reg Pub feature list was long!

Management 84

Management Contracts Event Tech Hotels 84

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. If this is the case, you will definitely save time and money by not serving at each table. Food is something that you definitely need to take care of in advance.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SmartMeetings

JULY 4, 2020

Contracting : At this time, we are evaluating all aspects of the meetings and events space–including the contracting phase. If guests express concerns that they may have contracted COVID-19, our hotel management will advise them to reach out immediately for professional medical assistance. 100 percent required.

Food and Beverage 122

Food and Beverage Hotels Travel Contracts 122

SmartMeetings

MAY 7, 2020

Often people think projectors, microphone, speakers and lighting, but there’s a lot more there,” Granek says. What are hidden costs planners should be aware of when negotiating audiovisual contracts? Most definitely. House sound speakers built into ceilings are not the best option if you are using microphones.

Negotiating 95

Negotiating Speakers Tech Meetings 95

QC Event School

SEPTEMBER 29, 2022

For example, you should definitely: Have excellent communication skills. An event program is a detailed outline of the event, including the order of events, the speakers or entertainment for each part of the event, and any other important information. Step 6: Book speakers, performers, and other entertainment. Be creative.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Event Industry News

JUNE 19, 2019

Too many exhibition contractors are effectively brokers, who sub-contract out important parts of an exhibition stand design and build project. Unfortunately this ‘sub-contracting’ is all too common in the exhibition industry, and is to be avoided at all costs when choosing a supplier. Stephan Murtagh.

Sustainability 84

Sustainability Contracts Consulting Speakers 84

Endless Events

MAY 4, 2021

.” Ensuring quality interactions between the in-person audience and the virtual attendees at hybrid events is no easy task, but AJ is definitely up to the challenge. “We had up to 25 people in the audience, which were the speakers, the MC, the auctioneer, the client, and maybe a couple of members of the board,” she says.

Events 119

Events 2021 Entertainment Contracts 119

SmartMeetings

JULY 8, 2020

According to veteran incentive planners, the answers are: “yes, with some modifications,” “most definitely” and “absolutely.”. Adding motivational speakers, cooking classes and experiences will create more excitement and engagement. Wherever you stay, Breust suggests taking a long, hard look at the contract before signing. “We

Travel 119

Travel Contracts Hotels Transportation 119

Social Tables

APRIL 22, 2019

But first, a quick definition. It takes careful planning to pay deposits on time and keep track of contracts. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. Confirm speakers and gather biographies. What is a long-term event planning timeline?

Event Planning 138

Event Planning Food and Beverage Events Venues 138

QC Event School

DECEMBER 30, 2022

They’ll definitely be able to guide you in the right direction! In our third example, let’s imagine that you’re a wedding planner looking to secure a contract for an upcoming wedding. keynote speaker); Any other notable features or activities planned; Why it will benefit the organization, stakeholders, etc.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Endless Events

JULY 26, 2019

If you have ever tried to google WiFi Terms you will find most WiFi terminology blogs are written by engineers and the definitions can be just as confusing as the term themselves. Livestream or have speakers? Negotiating allows freedom and preserves negotiating rates BEFORE the contract is signed. Consider Your Events Content .

Negotiating 112

Negotiating Contracts Venues Wireless 112

Event Leadership Institute

FEBRUARY 11, 2021

They’re getting much better data, reaching a broader audience, getting high-level speakers more easily and cheaply, and are realizing the impact of having so many people out of the office for several days traveling to and from events. With demand for in-person event venues and vendors at historically low levels, expect supply to contract.

2021 111

2021 Site Selections Contracts Venues 111

Endless Events

SEPTEMBER 12, 2018

If you need similar setups for different speakers, try to make the most of your set-up by putting those speakers in the same room at different times. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Negotiate payment terms.

Negotiating 81

Negotiating Contracts Wireless Events 81

Endless Events

FEBRUARY 6, 2019

Even if you haven’t decided if you’re gonna use us, as a company, if you haven’t decided that you wanna do that, bring us in earlier because almost every AV person that I know will be happy to look over a bid for you, would be happy to look over a venue contract for you. But let us take a look at it.

Contracts 105

Contracts Corporate Meetings Negotiating Venues 105

Endless Events

FEBRUARY 24, 2020

” And on that end” Is There A Definitive Answer? ” There’s definitely a creative aspect to it unless they’re acting as a true just order taker. “So, okay, well maybe then it makes sense to buy a bunch of short-throw projectors and some small AV rigs for laptop speakers. Okay, that makes sense.”

Tech 93

Tech Event Tech Events Contracts 93

SmartMeetings

JUNE 22, 2017

It allows you back out of a contract without liability or damage costs if that state begins enacting any anti-LGBT legislation between the time of signing the contact and the time of program execution. Also, hosting an LGBT-identified keynote speaker is empowering even if they don’t touch on an LGBT topic.

Meetings 90

Meetings Site Selections Negotiating Speakers 90

Boomset

JULY 29, 2018

Speakers – Choosing guest speakers should also be a high priority to ensure that you can book them for your chosen date. Your speakers can then present their lecture before breaking for lunch and more presentations can take place in the afternoon. Date – Fixing the date should be one of your top priorities.

Corporate Events 48

Corporate Events Transportation Wireless Speakers 48

All Seated

JUNE 5, 2018

I thought I was prepared, but as I look at how I prepare now, I definitely wasn’t.” . There are certain times during almost every contract negotiation and creation where I remember this incredibly tense and frustrating situation.”. Documentation should come as an automatic reflex/response,” said Waters. “My

Contracts 29

Contracts Negotiating Consulting Events 29

Social Tables

JANUARY 17, 2018

Be ready to work with speakers and entertainers. You will definitely need some space on your checklist for booking speakers and entertainers. There are contracts and labor unions, honorariums and hotel blocks, and green rooms with VIP requests to track.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

Meeting Tomorrow

SEPTEMBER 16, 2019

That’s definitely what hotels would like you think, since they typically get a commission when you go with the in-house company. They know which speaker always runs late for rehearsals, which executive likes to make last-minute changes onsite, and what your CEO’s major show-flow pet peeves are. Hotels are busy places.

Hotels 77

Hotels Sponsorships Venues Contracts 77

The MICE

JUNE 3, 2022

As COVID has not completely gone away, what is your contingency plan if one of your team members, an employee or a speaker contracts the virus? Having strong hygiene protocols in place is definitely one of the ways of giving clients a sense of safety and security. You always need a backup. We can release the booking for free.

Travel 65

Travel Negotiating Sustainability Airlines 65

PCMA Convene

AUGUST 6, 2019

Delegates at the Americas Cash Cycle Seminar listen to a speaker at The Waterfront Beach Resort, the second hotel for the event after wildfires forced a relocation. New Day, New Contract. It was definitely a learning lesson,” she said, “and a crazy ride. But it was all worth it in the end.”. Next Stop, Sri Lanka.

Tourism 80

Tourism Hotels Food and Beverage Contracts 80

The MICE

MAY 2, 2022

You could definitely see that people had not been out for a long time.’ Would we be postponing, would the contract allow that? Does your contract have flexibility? If someone is ill on the day, do you still have an option for a hybrid conference, to bring your speaker in virtually if they can’t make it?’.

2022 52

2022 Contracts Transportation 2019 52

QC Event School

SEPTEMBER 16, 2021

In that sense, being an event planner will definitely check these boxes for you! The do’s and don’ts of writing airtight client and vendor contracts; And MUCH more! Of course, setting yourself apart from the local competition will elevate your business and definitely help you better your bottom line!

Social Media 99

Social Media Event Planning Education Events 99

Showclix

FEBRUARY 11, 2021

That said, it’s 2021, and influencers definitely know their worth! If your speakers, performing artists, or celebrity guests are active on TikTok, work it into their appearance contract that they promote your event via an approved video, directing users to your website or your TikTok profile.

Marketing 52

Marketing Social Media 2021 Contracts 52

Certain

JUNE 29, 2017

Top Tips for How to Select a keynote Speaker. The centerpiece of any conference, company meeting, or special event is the keynote speaker. Selecting the right speaker can make the difference between a memorably successful event and one that is an embarrassment to the hosts. Audition Your Speaker. And know thyself.

Speakers 27

Speakers Contracts Social Media Negotiating 27

Smart Meetings

JULY 5, 2022

But] that decision definitely depends on the local engagement opportunities. One thing we’re definitely hearing and seeing more of is this need for more curated networking time… no one has seen each other in two and a half years. Bleisure is taking a front seat. How to Be Leaders in Getting Back Up. Storyteller Jon Dorenbos.

Meetings 52

Meetings Food and Beverage Hotels Sustainability 52