Event Planning BluePrint

SEPTEMBER 13, 2018

Whether you are planning an event for 10 people or 1000 people, you should think of ways to trade in the traditional conference room setting for cool event venues for your next event. Here are some things to consider when planning your event and how to select the right and most UNIQUE event venue for your group: Know your Audience.

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Venues Sponsorships Food and Beverage Hotels 94

Event Farm

JUNE 9, 2021

Venue and governmental regulations keep changing. Marcella Farman-Dietz, executive event consultant for Medialink, joined Ryan Costello, co-founder of Event Farm, to discuss a sample event budget for a one-day business summit and reception for 400 attendees at a hotel conference center in NYC. They’re also a sponsorship opportunity.

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2021 Food and Beverage Entertainment Events 317

PCMA Convene

APRIL 28, 2020

Meeting planners are under a lot of stress because right now it’s not about getting one thing — the in-person conference — right. As for pricing sponsorships: This appears to be the Wild, Wild West right now. You don’t have that flexibility — something everyone needs these days— when you travel to a conference.

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Sponsorships Contracts Trade Shows Meeting Planning 123

Eventmobi

MARCH 9, 2022

With an in-person event, your audience is limited to only those who can travel to your event’s location. If something unexpected arises—like travel restrictions, venue closure, or bad weather—you’ll be able to recoup your losses by offering a virtual program to those who can’t attend. How to Measure the ROI of Your Event.

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Education Events Sponsorships Travel 352

TicketBud

JANUARY 11, 2024

But more recently, the format has expanded to include seminars, trade shows, career fairs, conferences, and more. The in-person portion of the event includes a physical venue where people gather for workshops, presentations, networking activities, etc. In this way, hybrid events also unlock new sponsorship opportunities.

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Sponsorships Trade Shows Sustainability Events 126

Event Farm

FEBRUARY 8, 2017

Even in today’s world dominated by social media and online interaction, many organizations still recognize the benefits of attending in-person industry conferences and tradeshows. Last year, HubSpot’s INBOUND Conference alone attracted over 19,000 attendees from around the world. These conferences have obvious benefits.

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Conference Sponsorships Social Media Hotels 100

Expo Pass

JANUARY 3, 2024

Attend these stellar conferences in 2024. What better way to start the year than filling out your calendar with event planning conferences for 2024? These conferences range in size, location, and focus, but each is an excellent opportunity to gain new insights, make new friends, and hone your skills.

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2023 2024 Sustainability Sponsorships 90

SpotMe Blog

JUNE 29, 2022

With the right virtual event software , you can turn conferences, trade shows, company-wide events, sales events, and product launches into successful hybrid experiences. . Providing extra virtual event space if your physical venue is at capacity. Enabling participants with no travel budget to still attend the event remotely.

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Smart Meetings

JUNE 13, 2022

The result could be a more diverse pool of venues to choose from at a time when meeting professionals are struggling to find open space at fully staffed hotels. The $50 million program, called “Marriott’s Bridging The Gap,” was revealed at NYU International Hospitality Investment Conference on June 6.

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Hotels Financial Travel Education 105

Attendease

DECEMBER 23, 2019

Choose venues where this networking angle can be explored. Some larger conferences like Dreamforce (by Salesforce), can pack a stadium with attendees to see big names of the pop music live, but you don’t need to host thousands of attendees in order to celebrate in style. Appeal to Bleisure (business/travel leisure).

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2020 Event Apps Social Media Travel 243

GEVME

SEPTEMBER 24, 2020

In the current scenario, travel restrictions have gradually loosened, but safety concerns remain. Offering greater flexibility in execution, it offers an increased return on investments plus improved sponsorship opportunities. People attend conferences to build real connections through networking opportunities.

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Sponsorships Financial Social Media Event Planning Tools 245

Conference Care

FEBRUARY 22, 2023

There’s no denying that in-person events are back at full-pelt, however with shorter lead-times, increased travel disruption and demand for availability, how can organisers ensure they’re still attracting the audience numbers to ensure success? You’ll need to create a guest list, choose a venue, and send out invites.

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Socio Events

MARCH 20, 2020

Instead of cancelling or postponing, many organizers are planning virtual events and conferences. Virtual events can be simple, like a webinar, or more complex and include multiple speakers, sessions, and entertainment — similar to an in-person conference or trade show. The Benefits of Virtual Events & Conferences.

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SevenEvents

SEPTEMBER 29, 2023

attendees can join virtually, eliminating the need for travel expenses, visa restrictions, and time zone challenges. reduced expenses on venue rentals, catering, and accommodation, along with the potential for sponsorship opportunities, make hybrid events an attractive option for event organisers.

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Sustainability Sponsorships Travel Venues 59

GEVME

MAY 1, 2021

travel economy. Travel Association, 2020). This figure is important as travel fuels the MICE (meetings, incentives, conferences and exhibitions) industry. This helps keep the attendees engaged during a conference. Rethink The Monetisation Or Sponsorship Models 80% of virtual events are free or almost free.

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Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Also, consider travel and accommodation costs. For virtual events, you can skip this.

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Sponsorships Insurance Social Media Food and Beverage 91

SmartMeetings

APRIL 13, 2021

So, for both private and business events, you’ll need to build value and interest that will sway your attendees to toss aside their sweatpants and decide that the benefits of attending your event outweigh any possible travel risk. If your event has a global reach, you’ll want to consider the travel restrictions in the U.S.

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Contracts Travel Trade Shows Sponsorships 114

Canadian Special Events

APRIL 17, 2024

This will help reduce the need for large power draws from your venue/facility. Digital signs and banners are ideal locations for sponsorship loops, corporate branding, or animated content. This not only drastically reduces the carbon footprint associated with travel but also opens the possibility of making your event more accessible.

Sustainability 52

Sustainability Transportation Travel Education 52

Eventtia

MAY 11, 2022

However, you should include preliminary details like: Time frame: if you have a planned date (and are able to secure the venue for this date), then you can put it in your draft. Create a shortlist of venues and cities/countries for your event. Create a shortlist of venues and cities/countries for your event. next March).

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Event Planning Sponsorships Social Media Events 123

Prestige Events Magazine

NOVEMBER 30, 2023

From what we’re already witnessing, I think we’re likely to see a shift towards more digitalised and data driven events to facilitate even greater revenue generation through direct sponsorship. Delegates and event planners want the best of the past, present and future seamlessly blended into one.

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2024 Meetings 2030 Sustainability 59

GEVME

JANUARY 12, 2021

conferences. virtual conferences and trade shows. customer conferences. Do you have potential people from outside the state or country interested in attending your event but cannot due to travel costs? There are several factors to be kept in mind before hosting hybrid conferences. The venue has a limited capacity

Technology 207

Technology Trade Shows Travel 2020 207

Attendease

APRIL 9, 2024

SaaS company HubSpot is known for its inbound marketing expertise, so they aptly chose “Inbound” as the theme for their annual conference. Set up a variety of cult favorite trucks and carts outside your office or event venue. Enforce a formal dress code and host the event at an upscale hotel or venue.

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Corporate Events Food and Beverage Entertainment Events 195

GEVME

FEBRUARY 20, 2022

It enables attendees and speakers to choose how they wish to participate in the event – by visiting the physical venue or simply checking in through their devices. Travelling also continues to be a major constraint when it comes to attending physical events. A hybrid event combines elements of both in-person and virtual events.

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Speakers Sponsorships Trade Shows Events 156

PCMA Convene

JANUARY 6, 2021

The Italian Society of Anaesthesia, Analgesia, Intensive Care, and Resuscitation (SIAARTI) turned its annual meeting into a traveling event that included educational content and meetings with experts, health managers, local administrators, and sponsors in socially distanced settings. Making House Calls. Gaia Santoro.

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Meetings Food and Beverage 2020 2021 116

Eventscase Blog

NOVEMBER 13, 2023

No Face-to-Face Interactions : Even though there can be Zoom conferences, chat rooms, and other digital replacements available at an event, these stand-ins won’t replace the ability to hold a conversation face to face. Better Sponsorship Opportunities: Hybrid events are enormously valuable for sponsors because of their increased reach.

Trade Shows 52

Trade Shows Sponsorships Corporate Events Food and Beverage 52

EncoreAPAC

JANUARY 17, 2022

“When you reduce the amount of people coming to the in-person meeting,” Johnsen says, “that can also reduce the food, beverage and travel costs.” If it’s just a small meeting, you can have participants bring their own laptops and arrange them around a conference table.” The more rooms equals more leverage with negotiations. “A

Sponsorships 105

Sponsorships Food and Beverage Speakers Negotiating 105

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. Identify the venue.

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Event Planning Speakers Entertainment Contracts 136

PCMA Convene

FEBRUARY 20, 2023

In July 2022, NASA flight engineers Jessica Watkins (left) and Kjell Lindgren addressed International Space Station Research and Development conference attendees from aboard the space station. Eighty percent of my members are in attendance at our annual conference, either in person or virtually. Wi-Fi will be free in all the venues.

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2012 Food and Beverage 2022 Wireless 98

GEVME

JANUARY 13, 2021

conferences. virtual conferences and trade shows. customer conferences. Do you have potential people from outside the state or country interested in attending your event but cannot due to travel costs? There are several factors to be kept in mind before hosting hybrid conferences. The venue has a limited capacity

Technology 156

Technology Trade Shows Travel 2020 156

GEVME

JANUARY 13, 2021

conferences. virtual conferences and trade shows. customer conferences. Do you have potential people from outside the state or country interested in attending your event but cannot due to travel costs? There are several factors to be kept in mind before hosting hybrid conferences. The venue has a limited capacity

Technology 156

Technology Trade Shows Travel 2020 156

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details.

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Event Management 2023 Management Healthcare 130

QC Event School

DECEMBER 30, 2022

Venue selection. How to Write an Event Proposal for a Sponsorship. Now, writing an event proposal for a sponsorship can be a bit more challenging. Tips for Writing an Effective Sponsorship Proposal. When writing a sponsorship proposal, it’s important to keep in mind the following tips: Be clear and concise.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Eventmobi

FEBRUARY 3, 2021

Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. Extra expenses include: Venue rental, stage setup, lighting, and AV recording equipment Onsite staffing and supply costs (catering, cleaning, security, PPE) Travel and transportation.

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Eventmobi

JUNE 13, 2019

Offer event sponsorships and contra deals. These brands may charge a big price tag for that sponsorship deal. Ask businesses to sponsor the entire event – providing the venue, food, and A/V equipment, or just one element. Ask a customer if they can provide a venue or an extra piece of swag for that conference goody bag.

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2019 Food and Beverage B2B Social Media 150

SmartMeetings

AUGUST 31, 2020

Event marketers have been challenged with how to pivot quickly and keep business going and pipeline numbers up with virtual events for now, and hybrid events in the future, as the pandemic will have a rolling impact on logistics, location, sponsorships and attendance. See also : 2020’s Upcoming Virtual Annual Industry Conferences.

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2021 Event Marketing Marketing Technology 138

ePly

SEPTEMBER 14, 2021

We reached out to a few event professionals to get tips on saving money on conferences and trade shows that your attendees won’t even notice! And if you’re starting early enough, you can tap into off-peak rates for venues, suppliers, and such. Elevate Your Sponsorship Game. Start Early. Maximize Volunteer Opportunities.

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Sponsorships Speakers Trade Shows Events 62

Event Industry News

MAY 28, 2020

Mr Kenneth Wong, General Manager, MICE & Cruise and Regional Director, Europe of HKTB, analysed the new norms for the MICE industry in post-pandemic travels. At the same time, venues have strengthened their digital infrastructure and communication network for better internet connectivity for organising online meetings.

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Tourism Travel Hotels 2020 52