Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

Contracts 51

Contracts Insurance Government Travel 51

Coterie Spark

OCTOBER 4, 2021

As we continue to navigate what the “new normal” means for in-person gatherings around the world, we remain in what we call the Wild West of Conference Planning. With that in mind, here are a few things to consider when planning your next conference: Government Mandates and Venue Requirements . Don’t Pack a Room or Bus.

Conference 52

Conference Transportation Government Social Media 52

InitLive

NOVEMBER 10, 2022

Conferences are an important part of professional development and business networking for all industries. A successful conference can come in all shapes and sizes, from 200 people over a weekend to 15,000 for a week. InitLive has had the privilege of working with many conferences, some of which are the largest in their industry.

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

Bizzabo

AUGUST 13, 2018

Whether you are running a conference for customers, partners or a larger conference, the right space makes all the difference. These 10 tips will help you find the perfect conference venue. From gathering speakers to securing sponsors, your to-do list seems to be never-ending. Costs: Considering that 32.8%

Venues 115

Venues Conference Food and Beverage 2014 115

TicketBud

OCTOBER 26, 2023

Host Virtual, Hybrid or a Series of Satellite Events Research by MeetGreen shows that air travel by attendees, speakers or sponsors accounts for 70% of an event’s carbon footprint. Use AV to broadcast important marketing or event content, and host important speaker, sponsor or event information on an app or website.

Sustainability 118

Sustainability Transportation Travel Education 118

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Set your event objectives.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Social Tables

JANUARY 26, 2023

If you’re planning a retreat in a different location, booking in the off-season could save your company a significant chunk of change on venue rental, hotel rooms and transportation costs. Allocate portions of your ultimate budget to cover different expenses: event venue, accommodations, food, transportation, and other event fees.

Transportation 78

Transportation Food and Beverage Travel Speakers 78

MeetingsNet

NOVEMBER 8, 2022

Tech changes quickly, and speakers may not need as much as you think. Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • If your meeting is AV-heavy , consider using a conference center , which typically include AV in the overall venue-rental price. •

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

Guidebook

JANUARY 20, 2024

With a laundry list of expenses, it can be tempting to skip the planning and jump right into signing contracts with your vendors. A user conference with a $200,000 budget? At this point, you should be identifying the right vendors for each area of your budget and entering into formal agreements and contracts for the event.

Food and Beverage 78

Food and Beverage Contracts Sponsorships Event Apps 78

Social Tables

JANUARY 26, 2023

If you’re planning a retreat in a different location, booking in the off-season could save your company a significant chunk of change on venue rental, hotel rooms and transportation costs. Allocate portions of your ultimate budget to cover different expenses: event venue, accommodations, food, transportation, and other event fees.

Transportation 60

Transportation Food and Beverage Travel Speakers 60

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. 3-4 months before the event.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

QC Event School

SEPTEMBER 29, 2022

These events can be anything from conferences and trade shows to holiday parties and team-building exercises. As a corporate event planner, external events you’d organize could include: Conferences. A few examples of macro events include: Conferences. Press conferences. What Is Corporate Event Planning? The Answer!

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

MeetingsNet

NOVEMBER 8, 2022

Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met. A cold, wet can of soda might be refreshing but attendees are less likely to squirrel it away for later in their conference bag. she says. •

Food and Beverage 105

Food and Beverage Contracts Transportation Hotels 105

Socio Events

NOVEMBER 9, 2022

Is it a one-day conference, or a multi-day convention? Also, consider factors such as Wi-Fi, liability insurance, parking, transportation, security, and accessibility (all these details will affect your budget). ? Finalize vendor contracts. Plan speakers, panelists, and entertainment. Will you offer early-bird pricing?

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

ePly

MARCH 18, 2024

Transportation: Transportation can include anything from shuttles to parking. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. Permits: Every neighborhood has restrictions on what’s permissible and what isn’t.

Social Media 62

Social Media Transportation Speakers Negotiating 62

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. The following are subject to regulation: budget, price (including additional expenses), cancellation conditions, terms and duration (from when the venue is at the organizer’s disposal), closure of streets for transportation, construction supervision, and other event-specific criteria.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

QC Event School

DECEMBER 30, 2022

We have extensive experience in planning and executing a wide range of projects for clients within the tech industry, including product launches, conferences and special events. Coordinating logistics and transportation. Coordinating logistics and transportation. Creating custom decorations and ambiance. Booking vendors.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Extra expenses include: Venue rental, stage setup, lighting, and AV recording equipment Onsite staffing and supply costs (catering, cleaning, security, PPE) Travel and transportation.

Speakers 248

Speakers 2021 Sponsorships Events 248

The Castle Group

SEPTEMBER 26, 2023

Imagine this scenario: you’ve been tasked to organize a user group conference , sales incentive program , product launch , corporate retreat, annual fundraiser, or fill in the blank here. Make sure to require a formal contract and ensure all terms, policies, and pricing are clear and align with your expectations before signing.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

ePly

FEBRUARY 15, 2024

From big business conferences to intimate workshops, finding the right event registration solution can make all the difference for your participants and staff. Promotional tools include branded website design, automated and personalized email marketing, registration management, payment processing, and speaker and exhibitor management.

Social Media 62

Social Media Speakers Events Management 62

SmartMeetings

JULY 4, 2020

Smart Meetings asked industry leaders from the front lines of hotels, event venues and creators, transportation, travel, networking, wellness and sustainability to share their commitments and challenges for keeping everyone safe and connected. Transportation. Robert Alexander, president and CEO, RMA Worldwide Chauffered Transportation.

Food and Beverage 118

Food and Beverage Hotels Travel Contracts 118

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. The following are subject to regulation: budget, price (including additional expenses), cancellation conditions, terms and duration (from when the venue is at the organizer’s disposal), closure of streets for transportation, construction supervision, and other event-specific criteria.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

GEVME

JANUARY 27, 2020

Events and gatherings happen in all sizes, at all kinds of social and commercial environments — whether it is a Christmas party, a large scale conference or a business event. Transportation . Web conferencing software for live streaming the conference. Conference software for the event itself. Onsite setup.

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

Eventtia

OCTOBER 20, 2022

For the sake of this checklist, we’ll assume that we are going to plan a multi-day conference, where the initial planning starts around six months before D-day. Securing talents (keynote speakers, presenters, entertainers, etc.) Develop media kit content (speaker bio information, photos, etc.) Accessibility requirements (i.e.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. These companies provide end-to-end event management services. They can also coordinate things like catering, A/V equipment, and entertainment.

Event Management 130

Event Management 2023 Management Healthcare 130

Boomset

JULY 29, 2018

Make sure that it does not coincide with a holiday or another large or similar event that could make transportation and lodging difficult. Speakers – Choosing guest speakers should also be a high priority to ensure that you can book them for your chosen date. Activities – Break down the event into individual timeframes.

Corporate Events 48

Corporate Events Transportation Wireless Speakers 48

Eventsforce

JUNE 12, 2019

Usually when events or meetings are cancelled, the party that signed the contract is responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. Then, potential buyers can contact the reseller and negotiate for the contract. MeetingsNet: A Craigslist for Cancelled Meetings?

Tech 82

Tech Contracts Social Media Event Tech 82

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Event Planning BluePrint

MARCH 25, 2024

This could be the theme of a corporate gala, the color palette of a wedding, or the innovative layout of a conference. Conferences: These events are knowledge-driven, designed to educate and inspire attendees. Creativity: At the heart of every event is a creative vision.

Event Planning 62

Event Planning Financial Negotiating Education 62

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Social Tables

APRIL 20, 2023

Are there other events, conferences, or retreats taking place? If so, restaurant reservations, transportation, and other local accommodations may become more difficult to book as the event approaches. Do not let a popular keynote speaker or social media contest prevent you from promoting the core values of the event or brand.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

SmartMeetings

JULY 8, 2020

Adding motivational speakers, cooking classes and experiences will create more excitement and engagement. For ground transportation, spread delegates out on buses, even if it means more vehicles, and think of bringing in other transportation options with a healthy undertone, such as walking or cycling.

Travel 116

Travel Contracts Hotels Transportation 116

Eventsforce

SEPTEMBER 3, 2019

Planning a conference takes a lot more effort than many people realise. They expect fast and free Wi-Fi, they expect great food and they expect everything at the conference to work properly – and they are right to expect this! Working in harmony with a venue team is fundamental to the success of your conference.

Venues 45

Venues Conference Hotels Sustainability 45

Planning Pod

AUGUST 12, 2019

This is why caterers and venues like restaurants , hotels , convention and conference centers, wedding venues, banquet halls and special event facilities invented the banquet event order many years ago and why it is a critical part of their venue management systems and processes. Parking/Transportation. Vendor Information. Headcounts.

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

The MICE

MARCH 31, 2022

Conference organiser, NZZ Connect, is a branch of the leading Swiss publication Neue Zürcher Zeitung (NZZ). NZZ Connect organises national conferences such as the Swiss Economic Forum focusing on business topics and brings communities together that are passionate about a given subject. Circular Economy Entrepreneurs 2021.

Sustainability 65

Sustainability Speakers 2021 2006 65

Cvent: Event Marketing

MAY 21, 2019

Conference calls cannot convey a person’s body language nor can you truly gauge their interest in booking your business. Transportation costs, including airfare and ground transportation. It depends on the day of the week or the season the conference is held. Give Them A Total Economic Value Overview. Food and beverage.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? It was built in collaboration with large global organizations that run hundreds or even thousands of events yearly, including consumer events and experiences, conferences, congresses, and more. Prepare for your speakers’ arrival.

Event Planning 88

Event Planning Retail Social Media Speakers 88