Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Indemnification is another name for insurance requirement. Public Fees.

Contracts 51

Contracts Insurance Government Travel 51

EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

Venues 106

Venues Insurance Transportation Negotiating 106

Event Guru

SEPTEMBER 25, 2020

Meeting halls and venues are ready to accommodate these business events safely and follow CDC guidelines. Event Guru is dedicated to aiding venues and conference professionals in this new age of safe, event planning with COVID-19 event compliance. Contracts and Insurance . Note Keeping . Social Distancing .

Conference 52

Conference Contracts Insurance Venues 52

Eventinterface

NOVEMBER 1, 2016

Meeting and conference planners spend on average 60 hours per conference sourcing, reviewing, negotiating and finalizing venue contracts. What are the benefits for a meeting or conference planner to be working with a hotel sourcing company? On this episode of Event TALK we share how you can get that time back.

Conference 100

Conference Insurance 2015 Hotels 100

Planning Pod

JANUARY 12, 2021

Opening an event venue comes with a long checklist of items that must be in place for a successful launch … and chances are, as a new event space entrepreneur, you’ve probably already read a dozen or so articles that have run you through the basics. Sign up for a free trial today!

Venues 148

Venues Food and Beverage Social Media Marketing 148

The Planner's Lounge

JANUARY 31, 2024

Connect with vendors, venues, and other wedding planners willing to chat. Insurance Research and obtain business insurance to protect yourself and your business from unforeseen circumstances. Many venues require proof of insurance from vendors, so it is better to have it in place from the start.

Insurance 52

Insurance Contracts Social Media Financial 52

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

Negotiating 75

Negotiating Hotels Contracts Food and Beverage 75

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues. Well, it seems that the party is over.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Socio Events

NOVEMBER 9, 2022

Whether it’s marketing to attendees and driving registration or establishing a budget and securing a venue, event planners need to navigate a host of responsibilities—each one as important as the last. Is it a one-day conference, or a multi-day convention? The earlier you finalize the venue, the better. VIP tickets?

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Social Tables

AUGUST 10, 2023

Event planners are responsible for organizing and coordinating events such as weddings, corporate events, conferences, and fundraisers. They may help with everything from choosing the venue and selecting vendors to coordinating the ceremony and reception. Social event planners. Non-profit event planners.

Trade Shows 78

Trade Shows Insurance Corporate Events Negotiating 78

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 74

Financial Insurance Meetings Food and Beverage 74

Eventtia

OCTOBER 20, 2022

For the sake of this checklist, we’ll assume that we are going to plan a multi-day conference, where the initial planning starts around six months before D-day. Avoid any national holidays and any big events in the area (especially if you are planning an In-person event.) ( For in-person events) Select your venue.

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” You can’t insure against everything. Do Your Homework. The best practice is to instead have a back-up plan.”

Contracts 78

Contracts Insurance Hotels Fashion 78

Event Leadership Institute

AUGUST 5, 2019

Alternative Venues 101. Museums are a type of alternative venue, which we define as a venue whose main purpose and design is for something other than events. This “invitation pull”, can result in higher attendance than a traditional venue. VIDEO | Stephanie Gatton, previously in venue management for the iconic Solomon R.

Food and Beverage 55

Food and Beverage Insurance Contracts Negotiating 55

Planning Pod

APRIL 12, 2020

By giving full consideration to the scope of your event at this stage, you have done the major groundwork for the planning process later on and have made it easier to make decisions regarding budgets, staffing and date and venue selection (which we will discuss next). Step 5 – Book a fitting venue and event date. First the venue.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

QC Event School

FEBRUARY 10, 2023

Mistake #6: Not having a contract. It’s always essential to have a well-written, legally binding contract when you’re working with vendors and clients. A comprehensive contract should contain: Information about the services being provided Compensation Payment schedules Cancellation policies, etc.

Contracts 100

Contracts Insurance Consulting Social Media 100

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Prestige Events Magazine

OCTOBER 12, 2021

Bookings for conferences, meetings and training events at Wyboston Lakes Resort for 2022 are currently over 140% ahead of 2019, alongside a record number of large events from leading pharmaceutical companies taking place this Autumn. New business has increased by 266%, compared to 2020, and is up by 14% on 2019.

2022 52

2022 2021 Insurance 2019 52

SmartMeetings

FEBRUARY 3, 2020

Thornsberry was producing a conference for Canadian Association of Tour Operators at historic Fairmont Banff Springs in Alberta. The space had been contracted, but the venue had failed to inform the city and so, no parking. The property gave away the suites that were contracted. Unfortunately, that was not to be.

Meetings 118

Meetings Contracts Speakers Venues 118

PCMA Convene

JANUARY 27, 2022

Total Testing Solutions provides testing services at venues as well as pop-up testing sites for events. For attendees, there is still the risk of testing positive and losing the financial investment they’ve made in the trip — although some travel insurance policies may cover some of those costs. Courtesy Total Testing Solutions).

2022 98

2022 2021 Travel Insurance 98

StraussCA

JUNE 29, 2022

Location and Venue. Avoid conflicts with other conferences in your target industry, school breaks, public and religious holidays. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Fresh Location and Venue . Ingredients: . Event Goals.

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

PCMA Convene

APRIL 2, 2018

The office’s conference space was flooded and unusable. You’d leave voicemails and hope they’d call you back, then end up with 10 phone calls between the RFP and the contract. Cindy Heston, director of travel and events for Anthem, a health-insurance plan provider and Bizly subscriber, is a fan of the interface. Bizly in action.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

QC Event School

MAY 20, 2021

Since the beginning of the global pandemic, the event industry has seen a substantial financial loss, and many vendors and venues have gone out of business. conferences, trade shows, weddings, etc.) Contract negotiations and securing new vendors. Online venue tours. What once were large, in-person events (i.e.

Event Planning 105

Event Planning Negotiating Contracts Financial 105

Event Industry News

MARCH 25, 2020

Many of the people we supply are celebrities, but not always – particularly for conferences – when clients don’t necessarily need a well known name, just a solid professional. How do we work? They can vary from as little as £500 up to £50k + depending on various factors which might include:-.

Negotiating 53

Negotiating Advertising Consulting Insurance 53

Event Industry News

NOVEMBER 4, 2020

With Allseated Vision, venues can sell remotely, giving clients the ability to visualize events within an event space from anywhere in the world. Launched in July 2019, Cadre is compliantly simplifying event staffing and management from onboarding to contracting to payment. A fee is only applied if staff is contracted.

Event Technology 91

Event Technology Technology 2020 Tech 91

Bizzabo

MARCH 15, 2021

Tips for Your Event Venue Search. Finding a Venue. The first step in adding an in-person element to your hybrid event idea is to find a venue. Here are some tips of what to look for in a COVID-safe venue: Space. Each venue might also have its own gathering restrictions so be sure to ask about their personnel limits.

Insurance 68

Insurance Venues Contracts Events 68

PCMA Convene

APRIL 28, 2020

You are seeing the focus on virtual, and also seeing meeting planners having to create an “insurance policy” for their associations by potentially producing digital and live meetings simultaneously. Meeting planners are under a lot of stress because right now it’s not about getting one thing — the in-person conference — right.

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

Event Leadership Institute

NOVEMBER 22, 2019

This looming economic threat is the impetus for a webinar I gave recently for FICP (Financial & Insurance Conference Planners) titled Recession-Proofing Your Job: Strategies for Improving Your Value. Are you viewed as a commodity or a business partner? Have you developed and articulated a compelling personal brand? .

Contracts 80

Contracts 2009 Site Selections Insurance 80

Endless Events

MARCH 4, 2020

And you’re visiting a potential venue, so there are a million other things on your mind. After this, your next venue visit will be that much easier. Venue Guidelines. We sometimes call this an AV packet, a third-party AV packet for a venue. Consider The Venue’s Restrictions. – Video Transcription.

Venues 128

Venues Contracts Conference Insurance 128

QC Event School

FEBRUARY 10, 2023

Mistake #6: Not having a contract. It’s always essential to have a well-written, legally binding contract when you’re working with vendors and clients. A comprehensive contract should contain: Information about the services being provided Compensation Payment schedules Cancellation policies, etc.

Contracts 52

Contracts Insurance Consulting Social Media 52

SmartMeetings

JUNE 30, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities. The hospitality industry is coming to the rescue.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111