InitLive

OCTOBER 1, 2021

Creating inclusive volunteer programs that provide everyone the opportunity to volunteer requires lots of planning. There are plenty of factors to take into consideration when building your team, from recruitment, to building long-lasting relationships to make your volunteers feel appreciated during and after any event or program.

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InitLive

JANUARY 3, 2020

If you're a nonprofit organization, you know that you need dedicated volunteers to make your event a success. But skilled, reliable volunteers don't appear magically. Attract and empower self-motivated volunteers with auto-sign up. Start your recruitment process on the right foot by attracting self-motivated volunteers.

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InitLive

FEBRUARY 14, 2020

Volunteer management has really stepped up in the last decade. While there was once a time when event planners could address volunteers as an afterthought, today volunteer staff members fulfill a large portion of duties once covered by paid workers. Read on to learn some on planning your volunteer management program.

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InitLive

AUGUST 17, 2018

First impressions for any event are important, especially when it comes to onboarding volunteers. The first time volunteers step onto your event site, you'll want to make it as easy as possible for them to check in, find out where they need to go, and become a fully-engaged part of your event team. Conduct training sessions.

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Do Good Events

JULY 19, 2023

You can also assign staff different roles within the run of show so they are aware of their timeline and expectations Create staff & volunteer schedule As the run of show becomes more clear, you can also start creating your staff and volunteer schedule.

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StraussCA

JULY 27, 2023

They help with scheduling meetings, preparing agendas, and taking minutes, which are essential for the smooth functioning of the association. Volunteer Management: Volunteers often contribute significantly to an association’s activities.

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InitLive

MARCH 6, 2020

If your organization hasn't reached out to local colleges and universities to recruit volunteers, you're missing out. College students are always looking for experience and networking opportunities, racking up millions of hours of volunteer work each year in the US alone. Get your volunteers involved in social media campaigns.

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StraussCA

APRIL 15, 2021

Associations depends on volunteer members; their work is critical to its success. Having the helping hands of volunteer members from your association can be viewed in a similar fashion – tasks are distributed among individuals or groups to get the work done efficiently. Two (or more) hands are always better than one!

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InitLive

NOVEMBER 9, 2021

However, if you need more manpower, reach out to your supporter network for volunteers –especially if you’ve had people mention their interest in helping you plan events in the past. Sure, this auction will take place over a single day or night, but you should have a detailed schedule worked out two to three months ahead of your event date.

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GEVME

JUNE 13, 2018

Create a conference marketing plan: Write content (emails, agenda lists, speakers’ bios, blog posts, etc.). Build a schedule for posting. Run marketing activities according to the schedule. The post Corporate Conference Planning Checklist appeared first on GEVME Blog. Create a dedicated conference page.

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GEVME

JUNE 11, 2019

Determine the general outline and program schedule to allow for pre-registration, the creation of a website, sending of “Save the Date” announcements, and travel arrangements (out of state/international). Assemble an event team/volunteers and hold a meeting so everyone is on the same page. 1 year before the event (for large events).

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Eventmobi

NOVEMBER 2, 2023

Rather than attempting to plan an event on your own, bring together a team of professionals and volunteers you can rely on. Agenda Your agenda should outline the schedule of events, including speakers, workshops, and discussion panels, plus time for breaks and networking. A reliable team Planning a conference is not a one-person show.

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InitLive

SEPTEMBER 26, 2018

Nowadays, younger generations are more sophisticated when it comes to selecting a volunteer position. And top-notch volunteers are vital to many companies, even in their day-to-day operations. So when it comes to planning and executing an event, you want to make sure that you have trained, reliable, and motivated volunteers.

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InitLive

JULY 25, 2018

As an event planner, you know that getting and keeping quality volunteers is vital to your brand. A well-trained volunteer team can actually reduce the amount of wages you pay out to your permanent employees, considerably increasing your ROI. Announce volunteer roles within your online newsletter and job boards. Allow feedback.

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InitLive

DECEMBER 27, 2017

Whether your event is a massive production with hundreds or thousands of volunteers, or a more intimate event, the most important thing to an event manager is simple: peace of mind. While this applies to everything under their command, one of the most work-intensive aspects is the managing of volunteers. Check-In Administrator.

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Hubilo Blog

JANUARY 31, 2019

The Volunteers! Volunteers are a crucial asset to your event. Don’t forget to include snacks and beverages for volunteers and give them a huge round of applause! Call Volunteers. Give volunteers access to anything they need! The Schedule. Communicate with Your Speakers. Send Reminders. Registration Numbers.

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InitLive

NOVEMBER 14, 2018

Potential volunteers are visiting your site. You need to create a volunteer signup page that encourages registration, rather than a, "Nah, I'll do this later." What roles are available and what will the volunteer be expected to do? If your event includes any perks for volunteers (free lunch, free shirts, free entry, etc.),

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InitLive

OCTOBER 11, 2017

A volunteer management app can help organizers effortlessly send necessary alerts. InitLive , for example, automatically sends scheduling updates to staff when changes are made. With InitLive, event organizers can make schedule changes via the mobile app and all applicable staff and volunteers are automatically notified.

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InitLive

NOVEMBER 29, 2017

There's nothing like visiting the reception desk at your event to discover there's no volunteer there after all. Considering the number of people you might be working with, every event is likely to have no-show volunteers. Having a solid no-show volunteer policy in place is a great way to avoid this hiccup.

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InitLive

JANUARY 3, 2018

Your volunteers are ready to go! Your event volunteers are there to help, out of the goodness of their hearts, and that's not something anybody wants to ignore. How much time are your volunteers giving you? If your volunteers exhibit any of these signs, they might be feeling burned out -- and unlikely to volunteer for you again.

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Management Event Management Event Planning Events 57

Planning Pod

AUGUST 5, 2020

OK, maybe that’s an exaggeration, but having a tightly kept schedule is still extremely important for event professionals. Event managers are the orchestrators of the event, but when you are managing an internal staff, external vendors, clients, volunteers and maybe even guests, keeping everyone together and on task can be exhausting.

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InitLive

DECEMBER 5, 2018

Volunteers. This ebook (How to Manage Volunteers like a Pro) is the perfect guide to help you identify, locate, train, and manage the perfect team of staff and volunteers. This will not be an easy task, depending on how many volunteers you will need. Scheduling. Never fear, though. Organize the Help. Event Value.

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InitLive

AUGUST 23, 2018

Planning and organizing a race takes a lot of time, consideration, and volunteers. We're here to help make it a little easier for you by breaking down the most essential volunteer roles for your upcoming race. Volunteers will be needed who can stay late and help with the tear-down and clean-up of the event. Set-Up and Tear-Down.

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The MICE

JANUARY 15, 2024

It’s scheduled for March 21-22, 2024, in St. Supporter coordinator: With over 500 individuals contributing to the event, these volunteers have varying levels of availability and commitment. Gallen, Switzerland. The history of START Summit dates back to 1997 when it was established as START Global by students from the University of St.

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Eventsforce

NOVEMBER 22, 2023

As those marking the day overseas well know, Thanksgiving is not observed internationally and so you’ll want to schedule your feast for a weekend and/or a time appropriate to the surrounding culture (i.e., Pause and Prep for effective Thanksgiving planning What’s a planner without a schedule?

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InitLive

JULY 18, 2018

Whether you're a church, non-profit, or professional event planner, you know how important it is to make the most of your volunteers. However, volunteering can be hard work, and you'll be surprised how easy it is to burn out your most experienced volunteers while your first-timers languish in the sidelines.

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InitLive

DECEMBER 20, 2017

Volunteers are event and festival "fuel," they keep services running, people moving and smiling, solve problems and find solutions. To keep volunteers happy (and retain their services for your next event), here are 10 event reminders to discuss before sending them out to their posts: WHY THEY'RE HERE. LAYOUT OF THE LAND. DRESS CODE.

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InitLive

DECEMBER 12, 2018

And thanks to your awesome volunteers, you've stayed within your budget. In most cases, you just need to show a small token of appreciation to keep your top-performing volunteers coming back in the New Year. Send a Starbucks eGift card by email with this clever message to your volunteers. Thanks a LATTE for all you do!".

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InitLive

JUNE 27, 2018

Old-school methods of building a volunteer program are quickly being replaced by efficient and effective technological processes. In fact, we've done some checking around and came up with six good reasons why more and more organizations are embracing technology to recruit, engage, and retain volunteers. You'll achieve better reach.

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Technology Social Media Tech Education 48

Expo Pass

JANUARY 4, 2023

Take a look at our tips when scheduling new meetings this year! . You find a generous volunteer and simply need to rearrange the schedule. While your at it check with work colleagues or clients about what blogs they follow, or if they have one of their own. A little planning will go a long way to a good night’s rest.

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Guidebook

NOVEMBER 4, 2016

For many conventions, majority of the board members and staff are volunteers – typically fans themselves that want to share joy and expand their communities. AX has an overwhelming amount of things to do, so the app helps me narrow down what I want to see and gives me the ability to customize my schedule.

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InitLive

OCTOBER 25, 2017

When it comes to your event volunteers, you need to keep track of more than just their names. Carefully tracking certain information helps your event run more smoothly, helps protect you in case of a legal issue, and encourages your volunteers to trust your leadership because they can see you're on top of your game. 2) Schedule.

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Management Events Event Planning 48

SpotMe Blog

FEBRUARY 23, 2023

Volunteers If you ran an in-person or hybrid event, your volunteers were on the ground for most of it – enforcing parking rules, managing registration queues, and all that jazz. For events with plenty of moving parts, schedule mini-debriefs throughout each step of the process as needed.

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InitLive

JULY 4, 2018

When your organization or event runs on volunteers, you'll want to reach talented individuals from all walks of life. Senior citizens and graduating students looking to hone their resume are common sources for a great volunteer team. Here are some great tips for reaching out to demographics that don't usually volunteer: 1.

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Eventsforce

APRIL 27, 2020

You also have a duty to keep every guest, attendee, and volunteer out of harm’s way and to ensure they are cared for if something disastrous happens. Your contractor should be completely transparent about scheduling and logistics. They should also be willing to give you access to their scheduling system. An evacuation plan.

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Endless Events

MARCH 1, 2018

Do you really need to schedule free time? Shouldn’t you be scheduling your work instead of your free time? I propose that you take your life back and schedule free time for yourself instead. Let me give you 11 reasons why you need to schedule your free time, it’s actually a better way of doing things.

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InitLive

SEPTEMBER 13, 2021

You can even connect with former volunteers — these individuals have shown support in a hands-on capacity in the past, and would likely be willing to get involved again to help promote your event. Start promoting your conference via email a couple of months before the event is scheduled to begin. Explore content marketing.

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