Smart Meetings

JULY 7, 2023

The International Brotherhood of Teamsters which represents 340,000 UPS workers considering a strike, walked away from the negotiating table with the company this week, starting a countdown to July 31 when the union vows to strike. Restock for onsite offices: Order new items for onsite offices through Amazon and ship directly to the venue.

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Meetings Contracts Negotiating Venues 95

Endless Events

OCTOBER 8, 2019

You might want to put your best suit on because today we’re talking about hotel contract negotiations! And being a planner is stressful enough as it is, so when you add choosing a venue for your event to the equation, there’s a high probability your heart rate goes up. Can I Negotiate Venue AV Charges?

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Event Industry News

OCTOBER 17, 2023

Our team of experts find venues that will match your exact needs and it’s a 100% free service. Conferences UK do all the searching for you and negotiate with each venue to ensure you get the best price. Our team propose up to 20 venues that meet your exact requirements, all with full details and […]

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Master the Event

DECEMBER 11, 2023

There are good meeting and event planners and there are bad ones. Good meeting planners, or team leaders, aren’t intimidated by someone else’s strengths. Five characteristics that great meeting and event planners possess: Integrity. A great meeting planner isn’t afraid that someone else’s ideas are better than his or her own.

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Meetings Negotiating Event Planning Travel 75

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

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Venues Negotiating Contracts Travel 52

Smart Meetings

MARCH 20, 2024

Contracts are the life blood of the meeting industry. Smart Meetings sat down with Darryl B. Cost for meeting rooms. Work with the venue if a problem arises. It depends on your ability to negotiate and how much leverage you have, how much you want the property and how much the property wants you.” Resort fees.

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Coterie Spark

APRIL 22, 2022

Venue availability, room capacity, and nightly rates might seem like the only boxes you need to check off, but it’s the smaller, less obvious details that can become massive headaches. Once you finish searching for hotels, you also have to: Contact the venues. Synthesize your notes so you can pick a venue.

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Venues Food and Beverage Negotiating Hotels 98

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. In today’s super-heated seller’s market, it pays to book venues as far out as possible. Here are a handful of ideas to help you find a venue that will fit your budget. Creative Venue Cost Cuts. • Tried-and-True Venue Cost Cuts. •

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Venues Negotiating Food and Beverage Contracts 52

Velvet Chainsaw

FEBRUARY 25, 2021

In an effort to reduce and manage risks, venues and planners are adopting new contract clauses. No question, negotiating contracts is going to get more complicated as the industry rebounds. Future bookings are getting more difficult as organizations are more reluctant to take on new risks. Member Considerations and Communications.

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Event Industry News

AUGUST 17, 2022

Hire Space and Event Tech Live (ETL) have partnered to showcase London’s leading High-Tech venues at ETL London on November 16 th & 17 th at the show’s new home of ExCeL London. Hire Space is an event technology and services company which operates hirespace.com , a marketplace of over 100,000 venues globally.

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Smart Meetings

FEBRUARY 8, 2024

Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. Pick your battles.

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Meetings Trade Shows Contracts Sustainability 98

Smart Meetings

MARCH 4, 2024

A community of female leaders built on welcoming others emphasizes the power of belonging The announcement of the 2024 Smart Women in Meetings Award winners that went out Friday swelled the ranks of leaders honored to more than 1,000 strong. Luxury gifting and venues add to the self-care vibe. She loved everything about the business.

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Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Meeting Rooms.

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Connect Your Meetings

JULY 24, 2019

We all know catering can be the largest expense on the master account, but we don’t realize the several areas that can be negotiated to stretch your catering budget. Working with the hotel during the planning and execution of the event can save you money for your next meeting. Hotel catering typically drives 35 to 40% profit.

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MeetingsNet

DECEMBER 8, 2022

Smart negotiating can ensure a meeting maintains its quality and that the host is made whole—and then some—if the meeting is relocated by a host venue. Bobrow notes that “the provisions I negotiated for allowed the event to be the experience it needed to be over the new dates.

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Event Marketer

OCTOBER 16, 2023

Galvanizing the salesforce is a top priority for vision technology manufacturer Zeiss, so it’s pivotal that the brand’s National Sales Meeting (NSM) not only serve as a celebration of those teams, but as a pep rally of sorts that fires them up for the new fiscal year. But the event wasn’t held in the bustling center of the city.

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TicketBud

DECEMBER 13, 2023

According to a recent Maritz Industry Trends Report , most meeting expenses are up over 20 percent since before the pandemic. By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact. But, most budgets haven’t budged. Understand expenses.

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MeetingsNet

APRIL 4, 2023

The latest MPI Meetings Outlook survey reports outstanding prospects for business in 2023, but the trials of a hotel seller’s market and staffing issues aren’t going away. The Bad with the Good The strong return to live events is reviving meeting departments and the venues they work with, but along with that comes challenges.

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Master the Event

NOVEMBER 10, 2023

When you think of a meeting or a conference in winter, often it’s the southern destinations that come to mind. However, you may be surprised to know that there are many benefits to hosting a Winter meeting in a northern city. You may also be interested in: Put Your Next Holiday on Ice: An Ice Hotel Meeting Facilities.

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SmartMeetings

JANUARY 18, 2018

Site inspections: for your own protection, require a standard on-site inspection leading up to each meeting date. Negotiating: never, ever accept the hotel’s first offer, experts agree. You know from experience that hotels always leave wiggle room to negotiate down. Other Considerations.

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IMG

JANUARY 16, 2024

Bringing the Future to Your Events (Technology): More Than Just Virtual Meetings Now, let’s talk tech. But let’s think beyond virtual meetings. This way attendees could explore the company’s milestones by scanning QR codes strategically placed around the venue.

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Event Leadership Institute

FEBRUARY 17, 2020

Most event planners want a venue contract in which everybody wins. However, because they’re also accountable to someone—a boss or a client—some are tempted to use negotiation tactics that can catch venue sales representatives off guard. Venues should be on the lookout for certain planner personas that surface before the close.

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Decibel Management

APRIL 28, 2021

I recently had the pleasure of guesting on Les Goldberg’s 39th episode of LMG’s The Road Ahead podcast , alongside Lauren Chelf from AOAC International, and Diane Kovats from ISCB, to discuss negotiating and navigating event venues through the COVID-lens. Determine venue staffing needs. Hotel room rates are often negotiable.

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Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Smart Meetings asked two veteran independent meeting professionals : ConferenceDirect Vice President Carolyn Poole and Bravo! Whenever you ask for something—extra drinks in the meeting space, AV help, etc.,

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SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Read More : Why AI Might Mean Salvation for the Meeting Industry Payne believes in creating a custom contract for each client that addresses all hotel fees and surcharges.

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SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Obtain multiple bids.

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Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

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MeetingsNet

APRIL 10, 2023

How robust does your event network need to be, and what’s negotiable? And even when the costs are relatively low, making sure meeting attendees can get Wi-Fi when they need it can be a pricey proposition. How does the venue price its internet? The venue may not be flexible in how it prices, but its costs should be spelled out.

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Master the Event

DECEMBER 13, 2023

Have you ever gone to a conference meeting where the room set up didn’t really match the format of the meeting? It can be uncomfortable and can really take your mind off of the meeting at hand. How to plan a conference meeting room set up basically depends on what’s going to happen during the conference meeting itself.

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SmartMeetings

JANUARY 2, 2018

Does this mean meeting planners, or their attendees, are stuck paying them? I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. The post You Can Negotiate Away Annoying Hotel Fees appeared first on Smart Meetings.

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GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

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Prestige Events Magazine

MARCH 6, 2023

Comprising of TMCs, CVBs, venues and agencies, the Board will examine the strategic direction of the industry and ensure GRATIS remains agile and responsive to market needs. At the inaugural meeting, Instant Book topped the agenda as part of the group’s drive to progress venue booking.

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MeetingsNet

NOVEMBER 8, 2022

How to stretch your event budget for food and beverage, event tech, ground transportation, and venues. The costs of holding a meeting or convention have skyrocketed, but most planners find their budgets just aren’t budging—at least, not enough. Need to Cut the Meeting Budget? Avoid the Venue Budget-Busters.

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The Castle Group

SEPTEMBER 3, 2021

With Labor Day symbolically closing out the summer season and ushering in fall – a prime meetings and convention time – organizations are trying to decide on the best approach to gathering given the ever-shifting COVID landscape. Just a few short weeks ago it seemed like “all systems go” again for the meetings and events industry.

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Master the Event

FEBRUARY 10, 2024

Corporate meeting planners are always looking for creative ways that they can trim their meetings budget without losing too much of the overall program. Today, corporate meeting planners have a tough job. Of course for many corporations and associations meetings are a vital part of their operation. into the same vehicle.

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Smart Meetings

NOVEMBER 1, 2021

You might want to take a second look at big city venues, where the access is convenient, amenities are abundant and hotel partners are eager to welcome you back. of meeting space. When it comes to protocols, fortunately we are in New York, where the Key to New York mandate requires that all meeting attendees are vaccinated.

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Eventsforce

OCTOBER 14, 2019

With a wide range of easily accessible transport links, and a large choice of potential venues, it could easily be the perfect place for your next meeting. We’ve put together the key commonly asked questions below, and followed this up with a bit more information on some great Liverpool venues. What is your budget?

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