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Event Management
August 16, 2022
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Higher education events bring your university together to engage students, faculty, alumni, and community members in enriching, fun experiences. To generate excitement and interest, you’ll need to create a dedicated strategy for promoting your events.
The first marketing resource you should consider in this process is your university’s event portal/ website. As your online information hub, this platform is one of your most valuable digital assets for publicizing your events and boosting registrations.
In this guide, we’ll explore these five tips for using your website to spread the word about your event and grow engagement:
When you optimize your higher education website for promoting events, you offer attendees an easy way to learn more about your engagement opportunities and register. This helps grow event satisfaction, providing your university community with valuable experiences that improve their overall relationship with your college.
You don’t have to overhaul your entire website just to boost the visibility of your events. However, it’s still important to approach the event portal strategically to ensure your events are well-represented.
That means it’s important to consider your audience and, specifically, the segment of your audience that’s most likely to attend events. When you design your event portal with a particular audience in mind, you can create an event registration process and online event experience catered to their preferences.
It’s worthwhile to look at a few examples set by other top college websites to help think of engaging ways to promote your events to your audience. Review these standout examples:
As you browse through these examples, look at how each website structures, its event calendar, event listings, and registration forms. Consider the format and flow you think will work best for your higher education website and unique audience. For example, what types of search filters will you include? What information will you ask for on your registration page?
Answering these questions allows you to create an event calendar that stands the test of time and best serves your audience.
Event landing pages and calendar entries are the web pages that most visitors click through to view event details, including what your event will entail and how to get involved. Your event landing pages should clearly lay out your event’s basic information so it’s easy for audience members to sign up.
Ensure your event landing pages or calendar entries includes:
Prospective attendees don’t need you to drone on about the history of each event and why they should consider attending. Stick to the basic details and keep your event entries as simple as possible, so audience members can quickly assess whether they want to attend.
According to Kanopi’s guide to higher education web design, it’s essential that higher ed websites are accessible and inclusive for all audience members. Accessibility isn’t just a nice-to-have feature for higher ed websites—it’s a requirement. Universities that receive federal financial support are required by law to provide reasonable accommodations that make their web content accessible.
Accessibility should also extend to your online event pages to ensure your event information is available to everyone. Plan to design your event registration process with accessibility guidelines in mind. Your main resource in this process will be the Web Content Accessibility Guidelines (WCAG), a universally agreed-upon standard for web content accessibility.
Here are a few WCAG components that directly apply to your website’s event content:
Your website should be a reliable, accessible resource for all of your university’s audience members. Incorporating these accessibility best practices into your event page design helps widen the audience for your events and create a better event experience right from the start.
Even if most events you’re hosting are in person, consider adding a livestream component. This can help you expand your event audience to include individuals who may not live within driving distance or those who prefer remote event participation.
For example, let’s say one of your university’s professors is hosting a free in-person seminar on native plant identification. You can host a simultaneous webinar livestream on your university’s website or social media pages to allow for virtual audience participation. The lecturer can field questions from both audiences to engage with each group equally.
If you decide to livestream some of your events, consider hiring a professional videographer. These individuals can ensure that your event’s in-person components, such as the lighting and sound, are optimized to create a clear, professional-looking livestream.
Also, include a link to access your event’s livestream on your website landing page. Allow attendees to note during the registration process whether they’ll be participating online or in-person so you can track engagement levels for each format.
Fundraising helps your university grow and allows you to offer new opportunities to students and other community members. If your event has a fundraising component, you’ll want to keep your donation opportunities front and center.
Use your event landing page to highlight multiple donation types, including:
It can be helpful to review top nonprofit websites to understand how these websites centralize their donation processes. They use features such as large call-to-action buttons, pop-up messages, and clear language to direct attention to their fundraising opportunities. These same elements will come in handy when increasing engagement with your fundraising event and online giving opportunities.
As a higher education institution, your university has a reputation to uphold. Disorganized or underdeveloped event landing pages can make your university appear unprofessional and lead to lower event engagement.
Therefore, optimizing your event registration processes starts with streamlining your website’s landing pages and registration processes. These tips can help turn your university’s website into a more valuable resource for your students, faculty, alumni, and community.
Author: Allison Manley, Director of Marketing & Communications
Allison is a recovering (and award-winning) designer who applies her creative and organizational skills to marketing strategy for Kanopi. Her diverse, multi-disciplinary background — which in addition to design includes glassblowing, publishing, podcasting, and figure skating — contributes to strong relationships to which she offers a broad perspective.
Her job is to tell the story of Kanopi by sharing information, writing, working with staff and partners, and keeping the brand cohesive across all channels. And since she maintains this site and wrote this, she can say she considers it a privilege to be able to work every day with fun, smart people who make her job easier; her colleagues keep clients so happy with solid work and processes that the clients, in turn, are obliging in helping Allison with case studies and positive feedback.
When not keeping the Kanopi brand on point, Allison is working on double jumps on an ice rink, chasing small children, or organizing something somewhere.
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