MeetingsNet

FEBRUARY 7, 2023

A recent survey takes the pulse of meeting planners, asking about budgets, contracts, airfares, virtual meetings, and more. Contracts: The survey asked planners about their number-one concern when negotiating a contract. If higher costs are your challenge when executing events, one thing is for sure: You’re not alone.

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Negotiating Contracts 2023 2022 105

Smart Meetings

MAY 12, 2023

Biden, Buttigieg Promise Air Travel Reforms In a televised announcement on May 8 th , President Biden and Transportation Secretary, Pete Buttigieg announced that the administration will be launching an expanded website with a dashboard that hosts all the information about airlines and what compensation would be guaranteed. .

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Travel Airlines Meetings Transportation 98

Prestige Events Magazine

MARCH 11, 2024

Elena joins the venue as Sales and Marketing Director from Hyatt Place London Heathrow Airport, where she re-launched the hotel post-pandemic, built a brand-new corporate base, and secured several major airline contracts. New Finance Director EeLain Ong has worked across multiple sectors throughout her 28-year career in financial services.

Financial 104

Financial Insurance Airlines 2024 104

Smart Meetings

AUGUST 11, 2023

increase (forecast: 18.5%), ground transportation increased by 9.8% (forecast: 7.3%), and meetings and events, measured by the average cost per attendee per day, increased by 58.1% (forecast: 25%). According to Internal Air Transport Association, airlines are expected to carry 4.35 In 2022, air travel saw a 72.2% Focus on ROI.

Travel 95

Travel 2024 Transportation 2022 95

Smart Meetings

MARCH 23, 2023

Senate Committee on Commerce, Science & Transportation, “Enhancing Consumer Protections and Connectivity in Air Transportation,” William J. In 2020, the Department of Transportation received nearly 30,000 airline refund complaints, more than a 4,600% increase from 2019. In a March 23 testimony before the U.S.

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Airlines Travel Transportation Meetings 88

Event Farm

MAY 5, 2021

Like the venue, they must agree with your compliance protocols before you sign the contract. Developing a transportation plan. Transportation services will look different with staggered pickups and drop-offs and buses not filled to capacity. You must have liability and indemnification conversations with vendors too.

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2021 Event Planning Insurance Transportation 306

EventSource

JULY 23, 2021

While gratuities are usually built into most vendor contracts, this isn’t always the case. Many catering companies include a service fee in their contract, so double-check before taking out your wallet to tip. Reception Waitstaff : Your contract will usually include gratuity for reception staff. Transportation.

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Contracts Transportation Social Media Venues 125

Coterie Spark

APRIL 3, 2024

Jordan Transportation can be pretty tricky to coordinate sometimes. That meant contracting the group, arranging meals and transportation for twenty entertainers, adjusting the rehearsal schedule, and coordinating new AV components with the tech team.

Conference 95

Conference Meetings Transportation Entertainment 95

Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. Consider its proximity to major transportation hubs and its ease of access for all attendees, including those with disabilities.

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Venues Negotiating Contracts Insurance 62

Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. Corporate Event Contracts. While we are not lawyers, we should be involved in reviewing contracts, especially if before they are signed. ground transportation. This may include: hotel rooms.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

Master the Event

DECEMBER 12, 2023

On top of that they also have to coordinate contract signing and monitor the delivery of goods and/or services by the promised dates. It’s these positions where organizational skills are a must. Often the activities of event services are occurring behind the scenes to ensure the overall success of the meeting or event.

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Transportation Contracts Entertainment Events 75

Smart Meetings

JUNE 19, 2023

The convenience of all the equipment and staff being on site can relieve many stressors for meeting professionals by removing the worry of transportation and employees not being on time or simply falling through. Always be sure to read contracts carefully! Production companies do it all.

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Transportation Contracts Negotiating Events 96

SmartMeetings

JULY 31, 2020

Contract and Pre-event Communication. Before the event, make certain your venue contract clearly specifies sanitation and safety responsibilities and has trained its staff on COVID-19 protocols. For more on contracts, see here.) Transportation.

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Contracts Transportation Venues Events 91

TicketBud

OCTOBER 26, 2023

Offer Alternative Transportation Above, we mentioned how air travel can inflict a large environmental toll. Whenever possible, promote eco-friendly transportation. For local events, select a centrally located venue that is accessible by public transport. Click here to read Nine Cool Technologies to Help Plan Your Next Event.

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Sustainability Transportation Travel Education 118

SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

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Meetings Contracts Insurance 2025 93

Master the Event

JANUARY 12, 2024

Air travel was not an option for a means of transportation for our group. Looking back at the contracts that we did before 9/11, terrorism and security, while certainly a part of the contracts, were not a major focus of most client contracts. That took about two days. After 9/11 not so much.

Event Planning 40

Event Planning Insurance Meetings Contracts 40

Event Industry News

APRIL 27, 2022

You will be expected to work with the Principal Contractor and Safety Team, with positions involving the planning and coordination of commodity installation, as well as general management of site operations, to ensure the delivery and removal of equipment based on the terms of the contract.

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2022 Sports Contracts Transportation 92

Master the Event

JANUARY 12, 2024

Until the day you found yourself standing in front of a hotel with 200 attendees (that’s 400 eyes boring a hole in the back of your head) as you realize you never confirmed the transportation that’s now five minutes late. Do you have the full contract or one or two components of it? Are you in charge of accommodation?

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Conference Planning Conference Transportation Contracts 40

Event Industry News

OCTOBER 13, 2022

These relationships, combined with our expert sourcing, negotiation, and contracting process, give our clients access to premier locations they may otherwise miss.”. Contracts, Dates, and Details Delivered With White Glove Service. We Envision the Final Production.

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Contracts Site Selections Hotels Entertainment 57

MeetingsNet

FEBRUARY 3, 2023

The legislation would also require airlines to pay at least $1,350 to passengers denied boarding as a result of an oversold flight, mandate that airlines immediately refund baggage fees for damaged or lost bags, and prohibit airlines from shrinking seat size further until the Department of Transportation implements a minimum seat-size requirement.

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Travel Airlines Government Contracts 105

MeetingsNet

NOVEMBER 8, 2022

Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • Don’t just accept that you must use the in-house AV vendor ; ask if the venue’s in-house vendor contract is on an exclusive or preferred basis. Ground-Transportation. Want more?

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

SmartMeetings

APRIL 1, 2024

They know every square inch of those locations, they’re going to know which caterer, they know general transportation, who excels at what and what would be the best fit for what you’re trying to achieve.” “We Case Study: CSI DMC in Orlando “We did an elevated food and wine balloon festival in Orlando,” recalls Huggins.

Management 68

Management Contracts Hotels Airlines 68

Smart Meetings

SEPTEMBER 14, 2023

Medical professional offers advice on how to manage the rise of Covid-19 variants Meetings are back to in-person, but the possibility of contracting Covid-19 still looms with high-profile individuals like First Lady Jill Biden having recently tested positive for the disease. 4 and Sept.

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Meetings Hospitality Social Media Contracts 111

MeetingsNet

NOVEMBER 28, 2022

They also require hotel owners and many transportation-industry firms to publicly post information regarding services available to human-trafficking victims. According to this article by law firm Littler Global , the new laws require hotel owners to provide specific anti-human-trafficking awareness training to employees.

Hospitality 98

Hospitality Contracts Hotels Transportation 98

EventMB

JUNE 21, 2022

Other challenges have arisen on the air transportation end, with pilot and crew shortages resulting in flight cancellations and lengthy delays. “It Ground transportation has been another challenge, sometimes requiring contracting with several bus companies, including some located out of the city. “If

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Hotels Transportation Trade Shows Contracts 160

Master the Event

NOVEMBER 9, 2023

If you are transporting your people to the venue then the distance would be a factor. I suggest you find that out before signing any contracts. Here’s a hint – most reputable venues will offer their payment policies up front and center – before you sign a contract. What are their policies for cancellation?

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Venues Contracts Insurance Transportation 52

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. I doubt it."

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

Smart Meetings

SEPTEMBER 1, 2022

Thank you @LEOEvents for putting some context behind the increased prices and fees we are seeing in contracts. In union venues, he is negotiating contract clauses that say if the venue can’t get enough people when they are needed, Leo can bring in their own. The other way a tight labor market impacts meetings is in transportation.

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Hospitality Management Negotiating Transportation 52

Smart Meetings

DECEMBER 11, 2023

It was created by Tourisme Montréal in collaboration with Aéroports de Montréal (ADM) and Carbone boréal so that visitors can calculate the emissions linked to various types of transport, tourist attractions, hotel stays and more. With the data it provides, visitors can easily offset the greenhouse gas emissions of their trip.

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Sustainability Tourism Airlines Transportation 59

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. The following are subject to regulation: budget, price (including additional expenses), cancellation conditions, terms and duration (from when the venue is at the organizer’s disposal), closure of streets for transportation, construction supervision, and other event-specific criteria.

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Food and Beverage Venues Transportation Contracts 166

MeetingsNet

NOVEMBER 8, 2022

Negotiate multi-year contracts with the same venue or hotel chain. Find cost savings tips for AV and production, ground transportation, and F&B, here. • Remember that everything is negotiable, until the contract is signed. Ground-Transportation. . • Know your must-have and nice-to-have amenities before you negotiate.

Venues 52

Venues Negotiating Food and Beverage Transportation 52

MeetingsNet

NOVEMBER 8, 2022

Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met. Find cost savings tips for event tech, ground transportation, and venues, here. Ground-Transportation. she says. •

Food and Beverage 105

Food and Beverage Transportation Contracts Hotels 105

PCMA Convene

JULY 27, 2022

The meeting rooms you contracted for may have been double booked. Are masks required while using rideshare or public transportation? Chances are high that 10 percent or so of your coworkers will either get COVID or need to quarantine because of potential exposure. Space Conflicts. There were many re-bookings during the pandemic.

Hospitality 105

Hospitality Hotels Contracts Transportation 105

EventMB

JUNE 2, 2022

The costs have gone up 20 to 25 percent since before the pandemic and, because of things like rising transportation costs, we expect them to go up even more next year,” said Diane Lyons, founder of Accent on Children’s Arrangements , a 30-year-old New Orleans-based company that serves meetings across the country.

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Medical Meetings Contracts Transportation Government 133

Smart Meetings

DECEMBER 29, 2021

During this webinar, Ludwig shows the many advancements meeting professionals may come into contact with in the near and distant future, such as second-floor public transport, futuristic venues and self-driving luggage. Summary: Contract Negotiation: Post-Pandemic Clauses You Need to Know ).

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2021 Negotiating Medical Meetings Contracts 52

Smart Meetings

MAY 20, 2022

When we apply this concept to the world of events, this would translate to venue and hotel fossil fuel emissions and supplier freight transport. In both cases, a venue’s energy mix or willingness to purchase renewable energy credits for your event could be a compelling reason your event might contract with a particular venue.

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Sustainability 2022 Transportation 2011 98

Event Industry News

APRIL 14, 2020

These events generate tens of millions of pounds worth of revenue for the city both directly and through the hospitality and transport industries and these companies employ hundreds (sometimes thousands) of local people to deliver them.

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Transportation Contracts Financial Hospitality 98