MeetingsNet

SEPTEMBER 8, 2023

Tanna Pearman, meeting broker for Las Vegas-based Meetings Made Easy, handles site selection and contracting for both corporate and association clients, which means her approach to building RFPs focuses on different elements of each meeting to match a given destination and its various hotels. Every RFP is unique,” she says.

Site Selections 52

Site Selections Hotels 2024 Negotiating 52

Milestone Events Group

AUGUST 26, 2020

Venues will typically require a deposit between 25% to 50% of the site fee or estimated charges when booking your wedding. If you cancel far enough out and the venue can re-book your date at the same price, then most venues will refund the deposit in full. .

Venues 52

Venues Contracts Government Site Selections 52

Milestone Events Group

JULY 29, 2020

If you are booking 18-22 months out, pricing will most likely be firm. However, if you are booking six months out, which is shorter than the typical booking cycle, you will have more leverage on pricing. . . Your engagement length is important, as well. .

Negotiating 52

Negotiating Venues Site Selections Event Management 52

Master the Event

JANUARY 9, 2024

From start to finish, the responsibilities involved with a meeting planner career are endless, from site selection to venues, from set-up to speakers, from contracting service companies to tear down and on and on the list goes. Immerse yourself in all things meeting planning.

Meetings 40

Meetings Site Selections Meeting Planning Contracts 40

Eventsforce

FEBRUARY 24, 2022

If they already have a site selected but want to make the event extra memorable, the DMO and CVB can help create an amazing experience for the attendees beyond the parameters of the actual event and bring the local feel to the attendees.

Meetings 98

Meetings Transportation Site Selections Attendance Marketing 98

Smart Meetings

OCTOBER 25, 2018

Bad news for planners: Venue selection may be getting more competitive. Cvent’s first quarterly Group Business Outlook found that a significantly higher number of RFPs for future bookings were submitted in the third quarter of 2018 than during the same period last year. On average, RFPs have grown by 11.4 percent in the past 12 months.

Site Selections 56

Site Selections 2018 Hotels 2019 56

Milestone Events Group

SEPTEMBER 16, 2020

Talk through with your planner and family members to see what dates would be ideal for the wedding, and select a venue that meets all your needs. . Research and book vendors: Work with your planner to find the best vendors for your wedding day! Make final decisions on menus and other selections. . . . .

Site Selections 52

Site Selections Venues Consulting Event Management 52

SmartMeetings

NOVEMBER 3, 2022

As the holiday season rapidly approaches, so does the creeping anxiety many meeting professionals begin to experience as high demand for booking spaces and securing event staff begins ramping up. Once planners have moved to the phase of booking the perfect venue for a holiday soiree, the next challenge is sure to begin.

Site Selections 85

Site Selections Venues Hotels Contracts 85

Milestone Events Group

SEPTEMBER 2, 2020

Ensure you’re equipped with your questions and check on items such as capacity, site assets, rain plans, costs, and nearby accommodations. . Book Your Vendors: Consult your wedding planner to find the best wedding day team for you. They’ll help you find the pros that fit your budget and style perfectly. .

Site Selections 52

Site Selections Venues Consulting Event Management 52

MeetingsNet

OCTOBER 6, 2016

As many predicted, the post-Brexit decline in the pound’s value relative to the dollar has resulted in a jump in London hotel inquiries from the U.S. read more.

Hotels 76

Hotels Site Selections Association Meetings Meetings 76

MeetingsNet

OCTOBER 6, 2016

As many predicted, the post-Brexit decline in the pound’s value relative to the dollar has resulted in a jump in London hotel inquiries from the U.S. read more.

Hotels 49

Hotels Site Selections Association Meetings Meetings 49

Event Leadership Institute

FEBRUARY 11, 2021

That’s in large part because it reflects economic data based on when events occur, not when they were booked. So if a convention hotel says they had a great June, that means they had a lot of events occur in June, all of which were likely booked months or years prior. So in reality, their “client” is the venue paying them.

2021 111

2021 Site Selections Contracts Venues 111

Connect Your Meetings

AUGUST 15, 2017

For many organizations, using meetings procurement companies (aka, third-party planners) like HelmsBriscoe and ConferenceDirect for site selection, contracts and other meeting planning functions is crucial to executing a successful event. But while they’re ever so important, these talented planners can also be very misunderstood.

Site Selections 81

Site Selections Contracts Meeting Planning Hotels 81

Milestone Events Group

JANUARY 13, 2021

Guest Book – some websites allow you to create a section for your guests to leave their best wishes, photos, and videos. . . Add in links to any reservations or special deals you may have already arranged. . . Dress Code – are you having a black-tie affair or a more relaxed vibe? Let your guests know. . . Wedding Wire

Site Selections 52

Site Selections Venues Event Management Management 52

Connect Your Meetings

MAY 23, 2017

It’s also the hallmark of a company celebrating its 25th anniversary this year as one of the industry’s leading site-selection agencies. So while many organizations, particularly corporations, are looking short term, Malark says it remains in planners’ best interest to book out as far as possible. and Doubletree.

Site Selections 75

Site Selections Negotiating Hotels Conference 75

Master the Event

APRIL 5, 2022

Planning a conference includes way more than just booking a venue or two. From site selection to contract negotiations to content to speakers, managing all the countless elements included in planning a conference can leave a planner with zero time to address and succeed at all those other responsibilities.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

All Seated

MARCH 12, 2019

New tools like AllSeated’s virtual walkthroughs and immersive 3D floorplan tours, help reduce the expenses associated with in-person site visits and enable organizers and planners to save or shift dollars to other areas of the event budget. Good news for venues: the average booking window for large meetings is 2.3 The answer?

Venues 40

Venues Marketing Meetings Site Selections 40

Event Leadership Institute

NOVEMBER 29, 2019

The cash accounting method measures business activity when payment is made or received, just like managing your personal check book. You provide site selection services to a client, for which the venue pays you a commission. There are pros and cons to each, but once you choose one method, it can get complicated to switch.

Site Selections 80

Site Selections Financial Consulting 2020 80

PCMA Convene

MARCH 1, 2019

Planning a bit further out — The average booking window for large meetings is 2.3 This time around, most respondents said they prefer to do things the old-fashioned way when it comes to site selection: Site visits top the list (45 percent said it is their first preference).

Marketing 102

Marketing Meetings 2007 2017 102

PCMA Convene

MARCH 10, 2021

But planners still face an immediate challenge: booking meeting venues while travel remains off the table for many organizations and destinations. Convene talked to planners about how they researched, sourced, and booked venues that they couldn’t visit in person, and how destinations are using virtual site visits to sell the destination.

Venues 97

Venues Meetings Hotels Contracts 97

Smart Meetings

SEPTEMBER 25, 2018

This connection is evident in the fact that eight of ten meeting planners choose Tucson after a site visit. Site selection isn’t just a matter of who has rooms and where – it’s about culture and the opportunity to have a real experience. Or book a culinary tour and taste a little bit of everything.

Site Selections 46

Site Selections Hotels Meetings Conference 46

SmartMeetings

FEBRUARY 24, 2017

Planners and local governments both know that convention center capacity is a critical determinant of site selection. That scenario is playing out now as San Diego and Comic-Con International work toward an agreement to keep the reigning king of all comic book conventions in its longtime home after the current deal expires in 2018.

Negotiating 40

Negotiating Site Selections 2014 Hotels 40

SmartMeetings

FEBRUARY 24, 2017

Planners and local governments both know that convention center capacity is a critical determinant of site selection. That scenario is playing out now as San Diego and Comic-Con International work toward an agreement to keep the reigning king of all comic book conventions in its longtime home after the current deal expires in 2018.

Negotiating 40

Negotiating Site Selections 2014 Hotels 40

MeetingsNet

MAY 25, 2018

It’s all in there, from initial ideation and market research, through budgeting and sponsorship, site selection, and marketing. Content Summary: This checklist from Endless Events provides nuggets of information along with each item planners need to check off as they go through the planning process. Download here. Download here.

Sponsorships 60

Sponsorships Site Selections Risk Management Event Apps 60

Connect Your Meetings

AUGUST 4, 2016

This is a fact that hasn’t gone unnoticed by the $240 billion gaming industry, according to the American Gaming Association , as they court meeting planners with renovations, world-class dining options and amenities important in the site selection of other properties.

Site Selections 40

Site Selections 2016 Entertainment Conference 40

Smart Meetings

SEPTEMBER 25, 2018

This connection is evident in the fact that eight of ten meeting planners choose Tucson after a site visit. Site selection isn’t just a matter of who has rooms and where – it’s about culture and the opportunity to have a real experience. Or book a culinary tour and taste a little bit of everything.

Site Selections 40

Site Selections Hotels Meetings Conference 40

Milestone Events Group

AUGUST 19, 2020

They will be able to sign your guest book, enjoy a welcome beverage, and mingle while waiting to be seated. About the author: Milestone Events Group is Northern California’s most experienced Wine Country Wedding Experts & largest event management company providing site selection services to multiple locations throughout Sonoma County.

Site Selections 52

Site Selections Venues Speakers Event Management 52

Connect Your Meetings

FEBRUARY 28, 2017

From there, it was all hands on deck to “roll out the red carpet” for the site-selection team, says Losinski. He shares the experience, which was anything but by the book. The site visit was very personalized. Columbus ended up a finalist, along with Washington, D.C., and Seattle. It paid off: Columbus hosted IFLA Aug.

Site Selections 40

Site Selections 2016 Transportation Travel 40

Smart Meetings

MAY 22, 2023

Planners can take advantage of this beautiful and unique scenery by booking the Pete Padilla & Manuel Mora Memorial Park space, Pete V. While the National Museum of the American Latino is currently quartered within another museum, plans are in motion to build a dedicated Latino museum with a site selection process currently underway.

2004 92

2004 Site Selections Banking Meetings 92

Planner WIre

NOVEMBER 10, 2015

When you are first starting the site selection process, most planners will meet with event stakeholders and go over a list of objectives, toss out a few potential destinations, and maybe put together a loose budget. For the next step, you can click on the “Book a Hotel” link to see what basic hotel costs are running.

Site Selections 42

Site Selections Airlines Travel Hotels 42

Connect Your Meetings

FEBRUARY 9, 2018

Before booking, consider carefully all aspects of bringing in an AV company, from ballroom rental and power usage to labor and things like Internet access. Site selection, for both the destination and specific venues, also plays a key role in determining AV expenses.

Site Selections 59

Site Selections Social Media Contracts Technology 59

Planner WIre

NOVEMBER 10, 2015

When you are first starting the site selection process, most planners will meet with event stakeholders and go over a list of objectives, toss out a few potential destinations, and maybe put together a loose budget. For the next step, you can click on the “Book a Hotel” link to see what basic hotel costs are running.

Site Selections 31

Site Selections Airlines Travel Hotels 31

International Institute of Event Management

MAY 26, 2014

These type of companies offer similar services to each other, and can be a great help to you if you are new, or even if you just need assistance with hotel bookings. If you're looking to work directly with an expert, check out event management companies such as Helms Briscoe ( [link] ) or Conference Direct ( [link] ).

Tourism 40

Tourism Site Selections Hotels Transportation 40

SmartMeetings

SEPTEMBER 28, 2018

First, says Steve Enselein, senior vice president of events for Hyatt Hotels, planners should ask during the site-selection process about the training the service staff receives, as well as the average tenure of staff at the property. Ask to See Hotels’ Customer-Satisfaction Surveys.

Meetings 53

Meetings Food and Beverage Hotels Site Selections 53

PCMA Convene

NOVEMBER 19, 2018

Gregg Talley, CAE, FASAE, president and CEO of Talley Management Group, believes that Amazon’s search for a new headquarters shares similarities with what he calls “mission-based or outcome-based site selection” for meetings and events. Amazon’s list went way beyond the nuts and bolts of infrastructure,” Talley said.

Site Selections 51

Site Selections Trade Shows Education Hotels 51

GatherHere

MAY 23, 2017

It’s been proven that aesthetics and logistics have the most influence on site selection , so it’s no wonder planners are looking to plan their events that are high on visual impact. The Library of Congress not only houses the largest collections of books in the world but houses event space for events as well.

Venues 30

Venues Site Selections Hotels Meetings 30

MeetingsNet

OCTOBER 31, 2016

Spacebase, a website for finding and booking unconventional, non-hotel venues for small meetings, has expanded out of Europe, with a just-launched presence in New York. read more.

Meetings 40

Meetings Hotels Venues Site Selections 40