Planning for large, outdoor events as a vendor or company to showcase your brand, messaging, products, and services can be a large project. First and foremost, you need to make sure you have adequate staff, a budget, and a checked-off list of items — but perhaps the most important piece of event inventory on your list of items is an event pop-up tent.
Your canopy tent, or pop-up tent, to be used at your events will set the overall stage for placing your tables, chairs, products, promotional materials, and signs. It will be the first thing your customers see. It will also keep everything sheltered from the elements and provide the overall ambiance of your company experience. Therefore, it’s crucial to keep the following tips in mind when choosing your pop-up event tent.
Choosing Your Event Tent: 9 Tips to Keep in Mind
Depending on your company’s products and services, size, frequency of events, and goals for outdoor events, your canopy tent needs may vary. However, overall, when choosing a pop-up tent for company events, consider the following factors.
Consider What It Will Be Used For
Determine the primary purpose of the tent, such as promoting products or services, providing shade or shelter, or displaying branding. This will help you to choose the right size and style of tent. Additionally, consider the types of events the tent will be used at. Choose a tent that is suitable for the environments and conditions you'll be facing, such as wind, rain, or sun exposure.
Determine the Tent Size You’ll Need
Consider the space you'll have available for the tent and choose a tent that fits within that area, while still providing enough room for your needs. Choose a tent that is big enough to accommodate any displays or products you want to showcase, as well as your staff and booth visitors.
Get a Tent That Can Be Customized
Look for a tent that can be customized with your company's logo and branding. This will help you make a strong impression at events and promote your brand effectively.
Make Sure Your Tent Is Durable
Consider a tent made from sturdy, weather-resistant materials that can withstand the demands of outdoor events and transportation. For companies, it is usually worth investing in a commercial-grade tent for added durability, especially if the tent will be used frequently at events.
Choose a Tent That Is Easy to Set Up
Choose a tent that is easy to set up and take down, as you will likely be setting it up and taking it down frequently.
Find a Tent That’s Portable
Look for a tent that is easy to transport, either with a carrying case or with built-in wheels. This will make it easier for you to move the tent from event to event. Also, consider the weight of the tent, especially if you'll be carrying it over a distance.
Ensure the Tent Is Stable
Ensure the tent has sturdy poles and stakes to keep it securely in place, especially in windy conditions. Commercial-grade tents may offer additional features as well, such as reinforced poles.
Consider the Cost
Consider the cost of the tent and make sure it fits within your company's budget. Keep in mind that investing in a high-quality tent can pay off in the long run by providing a professional, effective platform for promoting your brand.
Take a Look at Accessories
Consider investing in accessories for your tent, such as a durable, waterproof rainfly to keep you dry in wet weather, windows and vents for proper ventilation, and stakes and guylines to secure the tent to the ground.
