While Slack and other tools are good for communication, the gold standard for project management is Trello. Using the underlying concept of Kanban boards it makes everything easy. We use it for everything – product backlogs, client interaction, project management – you name it.
We love it so much we use it for our personal shopping lists 🙂
Miro
Everyone from the event industry loves to visualise – thats how important whiteboards are for all of us. And thats why this tool is the best at it. Whether it be remote or in-person meetings this online whiteboard is brilliant.
We have used it to brainstorm, teach , plan and even meet. We love that we get to iterate over time. The best visual collaboration tool.
Google Keep
So simple to use. The fact that you can convert your gmail email to a task with one-click is amazing. To add to it integrates to other google collaboration tools like google sheets, google docs, google slides. And we are yet to say the best part – it’s for FREE !
Google Sheets
All of us know we can’t away from excel sheets. We also know nothing can beat Microsoft Excel. But once you start using Google sheets, we are yet to go back. Unless you do advanced macros and other function, Google sheets is brilliant since it’s in cloud so automatically preserves past versions. It covers mosts of the basic and advanced functions event professionals would need
No more Attaching and forgetting which version of excel was the FINAL one !
ProofHub
ProofHub is a standalone real-time communication and project management tool that helps teams to plan, organize, track work and collaborate with teams to keep everyone on the same page. ProofHub has a lot of features for event planning such as task management, calendar, due dates, chat, time tracking, reporting, file proofing, file sharing, and more.
With this tool, you can add team members to the project for smooth execution. You can create and assign tasks to the responsible teams, add dependencies, due dates, and more to stay on track. For any update or detail, add comments, documents, and mention people on tasks instantly, wherever you are, and at any time. ProofHub reports give you real-time data to monitor project progress, team member performance, and bottlenecks in your workflow, so you can make the right decision at the right time. You can also create project templates by adding tasklists, discussion topics, timesheets, notes and more to get started quickly for recurrent events.
Keep conversations organized, loop in team members & stakeholders, and send direct messages through one-to-one conversations or group chats for quick updates. Set time estimates for each task and track the time spent on tasks manually or using a timer.
You can access this event project management software anytime, anywhere to see your event status.
Toggl
More often than not we lose track of time or we need to report time sheets. This is an easy to use simple time tracker. They claim to do beyond but we surely like their clean interaface
ConfTool
ConfTool is a conference and event management software that helps businesses to plan and execute events from start to finish. The software makes it simple to turn your idea into a successful event. It’s fully configurable, collaborative, and integrates with all other services, like email marketing, registration systems, and speaker management systems. All you have to do is spend 2 minutes to create an account – and you can plan your event from start to finish. Key features include:
- Participant registration
- Billing of attendees
- Facilitation of contact between authors and participants.
Attendee registration
Attendee registration is a central part of meetings and events, as it translates directly into building revenue. Besides, the registration process gives attendees a sneak peek into the event and goes a long way in determining their satisfaction and delight. No wonder an efficient and user-friendly registration process remains a top priority for most event planners. Some top-notch tools here are:
Nunify
Nunify is an event platform that comes with an event app as well. An innovative, user-friendly platform, Nunify enables organizers to manage the complete event life-cycle, be it in-person, remote, virtual, or hybrid. A clean, simple, and user-friendly interface ensures seamless attendee registration.
SplashThat
SplashThat is an all-in-one platform for planning in-person, virtual, and hybrid events, from end to end. This sophisticated guest management tool enables easy registrations and check-ins through mobile phones as well.
CRM Tools
Events are all about delivering stellar experiences. This is where good CRM software comes into play. It gives event planners access to information (email, contact details, special requests), better monetization opportunities (CRM tracks activities and notifies the team about follow-ups), accountability, data security, and enables you to deliver better services. Some of the most popular CRM tools used by event professionals are Salesforce and HubSpot.
Hybrid Event Platforms For End-To-End Event Management
Nunify’s virtual stage enables event planners to organize, advertise, manage, and host virtual events from anywhere in the world. Event professionals, event managers, and event organizers can use the platform to create, manage, and execute their events in a virtual environment. It enables event organizers to save money on travel and hosting, while also powering them to reach a broader audience. It also aids in developing more engaging consumer interactions.
Key Features:
- Rooms for breakout sessions and meetings
- Excellent user experience and design
- Exhibitor booths
- Enables high-quality live stream
- Unified networking opportunities
- Access to analytics and data-driven insights
- Event app to manage your event at your fingertips
- Gamification
Other players that provide end-to-end virtual event management solutions include Cvent and Aventri.
What are No-code Event Planning tools ?
No-code tools work with ‘Graphic User Interface’ (GUI) tools. They are referred to as “No-code” as programmers develop a tool that is easy and cost-effective for users or businesses. All they need to do is click, scroll, drag, and drop. These are basically ready-to-use programs or codes, that users can simply plug and play. The sky is the limit when it comes to creating something with no-code tools.
There is a tool for almost all functions, be it app/website building, interactive/onboarding guides, project management, automation, analytics, customer service, marketing, and more. HubSpot, Mailchimp, Zapier are all examples of no-code tools and are quite popular with event management professionals. We have put together the best set of tools that help event professionals handle different aspects of an event with ease.
Conclusion
Most event planners opine that event software simplifies their tasks and lets them focus on strategic planning and do what they enjoy the most – managing events. A lot goes on behind the scenes at an event, and manually tracking all these aspects is a very difficult task, making it imperative for businesses to invest in end-to-end event management software solutions.
