InitLive

5 Simple Things You Can Implement Now to Get More Volunteers Later

InitLive

Having enough volunteers can mean the difference between a nice event and a wildly successful one. Though, they're not always easy to find and the last thing you want to do is rush around recruiting at the last minute.

2018 145

How to Organize a Low-Risk Event

InitLive

Planning an event is an incredibly complicated process that involves making hundreds or even thousands of decisions, each of which has to be right if you don’t want to risk your event falling apart.

2019 75

7 Ways to Persuade People to Volunteer for Your Event

InitLive

Today's volunteers look for great experiences and meaningful engagement when they give away their time. So make it clear from the moment you launch your online recruiting campaigns that those are precisely the benefits your volunteers will find.

2019 86

Getting To Know You: 5 Essentials For Your Volunteer Handbook

InitLive

Even with our busy, digitally-driven lives, we still find the time to volunteer, according to The Corporation for National Community Service : more than a quarter of Americans, nearly 63 million people, give their time to a cause.

2019 72

A Practical Guide to Measuring Event Success

Can you measure event ROI? 3 in 5 marketers can't. Learn how with this free ROI model.

Volunteer Qualifications to Look For & How to Use Them

InitLive

Every volunteer brings a unique background of skills and experience that you can leverage when assigning roles. To fully utilize everyone's skills, it's important that you ask about more than their work experience.

2019 72

Top Tech Trends for Event Planning in 2019

InitLive

As technology continues to develop and evolve over time, its impact continues to reach numerous different industries, from manufacturing, fashion, music and everywhere in between. The event planning industry is no exception.

2019 69

The 9 Essentials of a Great Volunteer Orientation Meeting (Part 1)

InitLive

Whether you hold your orientation face-to-face or remotely, this meeting is one of the essential parts of your event planning. After all, volunteers keep down in-house costs for an event, and they are very much part of the glue that holds a successful event together.

2019 72

Mastering the Art of Conference Planning in 5 Easy Steps

InitLive

Conferences are some of the best places to meet like-minded colleagues within the same industry or creative individuals who share similar interests. In an increasingly interconnected world where relationship is key for business, conferences are a must-have for proper networking. And the company that organizes the conference will have the most prestige and visibility at the event. But, you already know all that.

Good, Great, Different: How to Leverage Your Event Team's Strengths

InitLive

You cherish and appreciate every member of your event management team, and you wouldn't trade any of them for anyone else.

2019 75

Effortlessly Interact with an Entire Audience from Any Location

1,000 Participants. 75 Locations. 1 Solution.

How to Create an Amazing Event Experience with the Help of Volunteers

InitLive

Maximizing your resources to improve your events means leveraging your supporters. Who better to help than those who have already stepped up? An amazing event experience requires an amazing team.

2019 75

5 Volunteer Management Strategies Event Planners Need to Know

InitLive

As an event planner, you're always searching for new and exciting ideas, changing trends, information, and technologies that will help make your job a little easier. Fortunately, that's what we're all about.

2019 77

6 Ways to Make Event Check-in Convenient for Your Volunteers

InitLive

First impressions for any event are important, especially when it comes to onboarding volunteers. The first time volunteers step onto your event site, you'll want to make it as easy as possible for them to check in, find out where they need to go, and become a fully-engaged part of your event team.

2018 92

How to Stay Sane as an Event Organizer & Producer

InitLive

Organizing and producing a large event can be incredibly stressful. It may feel like a million things are happening all at once. While it may seem impossible to hold onto your sanity, here are some solutions and tips to help you survive & thrive: Equip Yourself with Software Solutions.

2018 75

4 Ways to Encourage Repeat Volunteers

InitLive

There's absolutely nothing better than a repeat volunteer. They're knowledgeable, friendly, reliable, and they engage others in the community with the mission. But how do you go about turning a one-time volunteer into a recurring visitor? Check out our four tips on keeping your volunteers engaged: 1.

2019 72

Plan the Perfect Event With These 9 Free Resources

InitLive

Planning an event can be a time consuming and frustrating task. You want every detail to be perfection, and your time should be spent on making that possible not evaluating hundreds of resources to see if they fit your needs.

2018 71

5 Reasons Why Communication With Your Event Staff is Essential

InitLive

Communication in life is key -- especially when planning events. In fact, if you think about it, you can always trace a glitch in an otherwise seamless event back to some sort of lapse in communication. So we've gathered some top reasons why communication with your event staff is essential.

2018 69

How to Edit Your Registration Process to Dramatically Increase Volunteer Signups

InitLive

Great news! Potential volunteers are visiting your site. But, how can you make sure they actually sign up? You need to create a volunteer signup page that encourages registration, rather than a, "Nah, I'll do this later." This is how: 1) Include All the Necessary Information.

2018 72

10 Clever Thank You Gift Ideas for Event Volunteers

InitLive

Congratulations! You've been putting on fantastic events all year. And thanks to your awesome volunteers, you've stayed within your budget. Now it's time to show your gratitude this holiday season.

2018 66

Why it's Essential for Volunteer Management Technology to be Intuitive

InitLive

You might take a deep breath before you pick up a new piece of technology, bracing for the whirlwind of information that will try to engulf you throughout the learning process.

How to Provide Volunteers with Greater Support and Incentives

InitLive

Nowadays, younger generations are more sophisticated when it comes to selecting a volunteer position. And top-notch volunteers are vital to many companies, even in their day-to-day operations.

Planning a Sporting Event: A Step-By-Step Guide

InitLive

Organizing any event can be tricky and time-consuming, but scale that up to a sporting event and you’ll really come to appreciate the power and importance of planning. From sourcing a venue and enlisting a suitable number of volunteers, to arranging all-weather preparations and on-the-day logistics, there are potential pitfalls at every turn. With this in mind, in today’s post by the experts from Start Fitness , you’ll be treated to a step-by-step guide to planning a sporting event.

10 Must-Have Volunteer Roles For Your Next Conference

InitLive

Conferences are a vital part of professional development and continuing education for nearly every profession and non-profit organization. A key element for conference organizers to strive for is to make the event as seamless as possible for all participants.

2018 66

13 Essential Volunteer Roles for Races

InitLive

Planning and organizing a race takes a lot of time, consideration, and volunteers. There are not only a ton of tasks to fill, but there's also a lot of ground to over. We're here to help make it a little easier for you by breaking down the most essential volunteer roles for your upcoming race.

2018 66

How to Create Awesome Event Graphics Without Photoshop

InitLive

You’re about to plan out your next event - you have all these ideas, you know who you want to market it to, and you’re super hyped to get started, but… you’ve hit a roadblock: How do you design awesome event graphics (logo, promo, hand-outs, signage, etc.) that will make your event shine without using PhotoShop? How do you not spend forever trying to make your design vision become a reality? Event graphics are key for event marketing, so something has to be done, but how?!

2018 63

Exceeding Expectations: 4 Tips for a Successful Outdoor Event

InitLive

Any event manager will know that outdoor event planning comes with its own unique complications and demands - which can make it difficult to manage the expectations of attendees, vendors and onsite staff, while also ensuring your event goes off without a hitch.

2018 68

No-Shows? No Problem: Developing Your No-Show Volunteer Policy

InitLive

There's nothing like visiting the reception desk at your event to discover there's no volunteer there after all. It's the stuff event planning nightmares are made of, and most of the time, it's an event planning reality, too. Considering the number of people you might be working with, every event is likely to have no-show volunteers. Unfortunately, it's a big burden on event managers and supervisors who have to come up with a solution, and fast.

2017 70

Are You Asking Too Much of Your Volunteers?

InitLive

Your volunteers are ready to go! It's tempting to pass out assignments like candy until you get it all off your plate. Before you add that "Would you also.?", keep this question in mind: if you're not paying these people, what's an appropriate workload? Your event volunteers are there to help, out of the goodness of their hearts, and that's not something anybody wants to ignore.

2018 67

How to Keep Volunteers Engaged and Motivated Throughout Event Day

InitLive

Today's volunteers under 40 are tech-savvy, educated, and looking for experiences that will help them in their career paths. And they're ready to find other ways to volunteer if they don't feel appreciated for their efforts. Here are some great ways to motivate volunteers and keep them engaged throughout event day. ASK THEM TO HELP YOU IN ACTIONABLE WAYS. Use your event communication tools to keep your volunteers posted on sudden issues that pop up.

2018 65

How to Train Your Event Volunteers to Use InitLive in 3 Simple Steps

InitLive

Technology is evolving and becoming more and more integrated into the event industry. Many welcome this change, but it’s important to provide resources and support to volunteers who might have questions about your new event staff and volunteer management tool, InitLive. Here are 3 ways to get your event volunteers on board and excited to use InitLive at an upcoming event! SHOW AND TELL Communication is key!

2017 67

How to Set Your Event Volunteers Up For Success: A Handy Checklist

InitLive

How can you set your event volunteers up for success? It starts with proper training, of course, but there are a few other supplies and tips to keep in mind so everyone has a great event experience. Have you provided your volunteers with everything on this checklist? Volunteer Management

2017 68

Event Communication Etiquette for Event Managers & Staff

InitLive

As an event manager, you know this well: good communication between you and your staff can prevent terrible event snafus. Even a simple misunderstanding can lead to a dissatisfied customer, and that's not a risk you can take. So talk to each other! We could finish this post right here

Event Planning 101: Why Every Stage of Your Event Counts

InitLive

On the face of it, much of the success of any event hinges on the execution of the event itself, but on closer inspection, the reality is that every stage of your event matters - from the conception and pre-planning stages, through to the post-event follow ups.

Volunteer Recruitment & Retention Strategies that Work

InitLive

As an event planner, you know that getting and keeping quality volunteers is vital to your brand. A well-trained volunteer team can actually reduce the amount of wages you pay out to your permanent employees, considerably increasing your ROI. Below, we've gathered some strategies for recruitment and retention strategies that really work. Use online recruitment. Use your website and social media channels to promote your event. Announce volunteer roles within your online newsletter and job boards.

2018 53

The Future of Volunteerism: Meeting the Expectations of Today's & Tomorrow's Volunteers

InitLive

More than ever, members of today's younger generations want to engage in volunteer activities that allow them to make a difference. But what are they looking for and what do they expect? And how do those expectations impact the direction of volunteerism in the future? Here are just a few tips on how event planners can be ready for the volunteers of today and tomorrow. Use sustainable practices.

How to Convert Your Volunteers to Donors

InitLive

Volunteers are a major part of your organization, but it takes more than your volunteers to make everything run smoothly: you need that good ol' fashioned money! When you're looking for donors, don't overlook your event volunteers. Here are a few ideas to help you convert your volunteers into some of your biggest supporters. MAKE PERSONAL CONNECTIONS. Loyalty goes both ways: you can't expect them to support you if they don't feel like you care about them.

Event Data Best Practices When Managing Staff & Volunteers 

InitLive

Whether you organize small or large events, today's event planning industry requires that event managers have access to all sorts of data on their volunteers. But there's specific functions your volunteer management tool should have that allow you to access information quickly and make important changes at any time. When choosing a tool that will manage your event data efficiently, you'll want to make sure its functions include the following: 1. CUSTOMIZEABLE FIELDS & FILTERING.

Top 5 Ways to Communicate With Event Volunteers

InitLive

Running an event is hard work. Keeping track of schedules, site logistics, and sharing information can become very time-consuming. But keeping your volunteers informed is critical to success. Here are some tips that will help you communicate with event volunteers (a.k.a. those hard-working people who help you get things done

2017 64

Recruiting Volunteers: How to Match the Right Volunteer to the Right Role

InitLive

As you recruit volunteers, sheer numbers aren't enough. You have to make sure you're recruiting the right people to fill every role; after that, you need to make sure you actually get them all assigned to the right place so you can optimize your team—and your event. When you're developing your volunteer recruitment strategy, there are three key questions to ask yourself: Which roles require special training, skills, or certifications?