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5 Simple Things You Can Implement Now to Get More Volunteers Later

InitLive

Having enough volunteers can mean the difference between a nice event and a wildly successful one. Though, they're not always easy to find and the last thing you want to do is rush around recruiting at the last minute.

2018 148

The 9 Essentials of a Great Volunteer Orientation Meeting (Part 1)

InitLive

Whether you hold your orientation face-to-face or remotely, this meeting is one of the essential parts of your event planning. After all, volunteers keep down in-house costs for an event, and they are very much part of the glue that holds a successful event together.

2019 74

Good, Great, Different: How to Leverage Your Event Team's Strengths

InitLive

You cherish and appreciate every member of your event management team, and you wouldn't trade any of them for anyone else.

2019 77

How to Create an Amazing Event Experience with the Help of Volunteers

InitLive

Maximizing your resources to improve your events means leveraging your supporters. Who better to help than those who have already stepped up? An amazing event experience requires an amazing team.

2019 77

A Practical Guide to Measuring Event Success

Can you measure event ROI? 3 in 5 marketers can't. Learn how with this free ROI model.

5 Volunteer Management Strategies Event Planners Need to Know

InitLive

As an event planner, you're always searching for new and exciting ideas, changing trends, information, and technologies that will help make your job a little easier. Fortunately, that's what we're all about.

2019 79

4 Ways to Encourage Repeat Volunteers

InitLive

There's absolutely nothing better than a repeat volunteer. They're knowledgeable, friendly, reliable, and they engage others in the community with the mission. But how do you go about turning a one-time volunteer into a recurring visitor? Check out our four tips on keeping your volunteers engaged: 1.

2019 74

6 Ways to Make Event Check-in Convenient for Your Volunteers

InitLive

First impressions for any event are important, especially when it comes to onboarding volunteers. The first time volunteers step onto your event site, you'll want to make it as easy as possible for them to check in, find out where they need to go, and become a fully-engaged part of your event team.

2018 94

5 Reasons Why Communication With Your Event Staff is Essential

InitLive

Communication in life is key -- especially when planning events. In fact, if you think about it, you can always trace a glitch in an otherwise seamless event back to some sort of lapse in communication. So we've gathered some top reasons why communication with your event staff is essential.

2018 71

Plan the Perfect Event With These 9 Free Resources

InitLive

Planning an event can be a time consuming and frustrating task. You want every detail to be perfection, and your time should be spent on making that possible not evaluating hundreds of resources to see if they fit your needs.

2018 72

How to Edit Your Registration Process to Dramatically Increase Volunteer Signups

InitLive

Great news! Potential volunteers are visiting your site. But, how can you make sure they actually sign up? You need to create a volunteer signup page that encourages registration, rather than a, "Nah, I'll do this later." This is how: 1) Include All the Necessary Information.

2018 74

Effortlessly Interact with an Entire Audience from Any Location

1,000 Participants. 75 Locations. 1 Solution.

10 Clever Thank You Gift Ideas for Event Volunteers

InitLive

Congratulations! You've been putting on fantastic events all year. And thanks to your awesome volunteers, you've stayed within your budget. Now it's time to show your gratitude this holiday season.

2018 67

Why it's Essential for Volunteer Management Technology to be Intuitive

InitLive

You might take a deep breath before you pick up a new piece of technology, bracing for the whirlwind of information that will try to engulf you throughout the learning process.

How to Provide Volunteers with Greater Support and Incentives

InitLive

Nowadays, younger generations are more sophisticated when it comes to selecting a volunteer position. And top-notch volunteers are vital to many companies, even in their day-to-day operations.

10 Must-Have Volunteer Roles For Your Next Conference

InitLive

Conferences are a vital part of professional development and continuing education for nearly every profession and non-profit organization. A key element for conference organizers to strive for is to make the event as seamless as possible for all participants.

2018 67

13 Essential Volunteer Roles for Races

InitLive

Planning and organizing a race takes a lot of time, consideration, and volunteers. There are not only a ton of tasks to fill, but there's also a lot of ground to over. We're here to help make it a little easier for you by breaking down the most essential volunteer roles for your upcoming race.

2018 67

How to Create Awesome Event Graphics Without Photoshop

InitLive

You’re about to plan out your next event - you have all these ideas, you know who you want to market it to, and you’re super hyped to get started, but… you’ve hit a roadblock: How do you design awesome event graphics (logo, promo, hand-outs, signage, etc.) that will make your event shine without using PhotoShop? How do you not spend forever trying to make your design vision become a reality? Event graphics are key for event marketing, so something has to be done, but how?!

2018 65

No-Shows? No Problem: Developing Your No-Show Volunteer Policy

InitLive

There's nothing like visiting the reception desk at your event to discover there's no volunteer there after all. It's the stuff event planning nightmares are made of, and most of the time, it's an event planning reality, too. Considering the number of people you might be working with, every event is likely to have no-show volunteers. Unfortunately, it's a big burden on event managers and supervisors who have to come up with a solution, and fast.

2017 71

Exceeding Expectations: 4 Tips for a Successful Outdoor Event

InitLive

Any event manager will know that outdoor event planning comes with its own unique complications and demands - which can make it difficult to manage the expectations of attendees, vendors and onsite staff, while also ensuring your event goes off without a hitch.

2018 69

How to Keep Volunteers Engaged and Motivated Throughout Event Day

InitLive

Today's volunteers under 40 are tech-savvy, educated, and looking for experiences that will help them in their career paths. And they're ready to find other ways to volunteer if they don't feel appreciated for their efforts. Here are some great ways to motivate volunteers and keep them engaged throughout event day. ASK THEM TO HELP YOU IN ACTIONABLE WAYS. Use your event communication tools to keep your volunteers posted on sudden issues that pop up.

2018 66

Are You Asking Too Much of Your Volunteers?

InitLive

Your volunteers are ready to go! It's tempting to pass out assignments like candy until you get it all off your plate. Before you add that "Would you also.?", keep this question in mind: if you're not paying these people, what's an appropriate workload? Your event volunteers are there to help, out of the goodness of their hearts, and that's not something anybody wants to ignore.

2018 68

How to Train Your Event Volunteers to Use InitLive in 3 Simple Steps

InitLive

Technology is evolving and becoming more and more integrated into the event industry. Many welcome this change, but it’s important to provide resources and support to volunteers who might have questions about your new event staff and volunteer management tool, InitLive. Here are 3 ways to get your event volunteers on board and excited to use InitLive at an upcoming event! SHOW AND TELL Communication is key!

2017 68

Volunteer Recruitment & Retention Strategies that Work

InitLive

As an event planner, you know that getting and keeping quality volunteers is vital to your brand. A well-trained volunteer team can actually reduce the amount of wages you pay out to your permanent employees, considerably increasing your ROI. Below, we've gathered some strategies for recruitment and retention strategies that really work. Use online recruitment. Use your website and social media channels to promote your event. Announce volunteer roles within your online newsletter and job boards.

Event Planning 101: Why Every Stage of Your Event Counts

InitLive

On the face of it, much of the success of any event hinges on the execution of the event itself, but on closer inspection, the reality is that every stage of your event matters - from the conception and pre-planning stages, through to the post-event follow ups.

The Future of Volunteerism: Meeting the Expectations of Today's & Tomorrow's Volunteers

InitLive

More than ever, members of today's younger generations want to engage in volunteer activities that allow them to make a difference. But what are they looking for and what do they expect? And how do those expectations impact the direction of volunteerism in the future? Here are just a few tips on how event planners can be ready for the volunteers of today and tomorrow. Use sustainable practices.

How to Convert Your Volunteers to Donors

InitLive

Volunteers are a major part of your organization, but it takes more than your volunteers to make everything run smoothly: you need that good ol' fashioned money! When you're looking for donors, don't overlook your event volunteers. Here are a few ideas to help you convert your volunteers into some of your biggest supporters. MAKE PERSONAL CONNECTIONS. Loyalty goes both ways: you can't expect them to support you if they don't feel like you care about them.

Event Communication Etiquette for Event Managers & Staff

InitLive

As an event manager, you know this well: good communication between you and your staff can prevent terrible event snafus. Even a simple misunderstanding can lead to a dissatisfied customer, and that's not a risk you can take. So talk to each other! We could finish this post right here

How to Set Your Event Volunteers Up For Success: A Handy Checklist

InitLive

How can you set your event volunteers up for success? It starts with proper training, of course, but there are a few other supplies and tips to keep in mind so everyone has a great event experience. Have you provided your volunteers with everything on this checklist? Volunteer Management

2017 70

Event Data Best Practices When Managing Staff & Volunteers 

InitLive

Whether you organize small or large events, today's event planning industry requires that event managers have access to all sorts of data on their volunteers. But there's specific functions your volunteer management tool should have that allow you to access information quickly and make important changes at any time. When choosing a tool that will manage your event data efficiently, you'll want to make sure its functions include the following: 1. CUSTOMIZEABLE FIELDS & FILTERING.

Recruiting Volunteers: How to Match the Right Volunteer to the Right Role

InitLive

As you recruit volunteers, sheer numbers aren't enough. You have to make sure you're recruiting the right people to fill every role; after that, you need to make sure you actually get them all assigned to the right place so you can optimize your team—and your event. When you're developing your volunteer recruitment strategy, there are three key questions to ask yourself: Which roles require special training, skills, or certifications?

Top 5 Ways to Communicate With Event Volunteers

InitLive

Running an event is hard work. Keeping track of schedules, site logistics, and sharing information can become very time-consuming. But keeping your volunteers informed is critical to success. Here are some tips that will help you communicate with event volunteers (a.k.a. those hard-working people who help you get things done

2017 65

How to Train Your Event Volunteers for Emergencies

InitLive

In most cases there will be no major emergency or disaster at your next event, but that does not mean that you do not need to be prepared for one. Ensuring that your event volunteers are trained and prepared to handle an emergency could be the difference between life and death. Let's take a look at some things that you can do to prepare your volunteers. The Space. It is important to know the space in which your event will be taking place.

2018 57

How to Build an Amazing Volunteer Database for Now & Future Events

InitLive

It's overwhelming to recruit when you know you have 100's or even 1000's of positions to fill. Here are some great places to share your event volunteer sign-up/recruitment link so that you can watch these positions fill up fast! Leverage ongoing staff & volunteers who you already have. If you have any active volunteer programs with people who volunteer on an ongoing basis, this is a good place to start.

How to Avoid Over-Committing and Under-Utilizing Your Volunteers

InitLive

Whether you're a church, non-profit, or professional event planner, you know how important it is to make the most of your volunteers. However, volunteering can be hard work, and you'll be surprised how easy it is to burn out your most experienced volunteers while your first-timers languish in the sidelines. Here are definitive ways to avoid over-committing and under-utilizing members of your volunteer team. Establish a volunteer application process.

2018 51

Knowing When To Let Go: Balancing Trust & Direction With Volunteers

InitLive

When it comes to giving back, Americans demonstrate a great deal of generosity through volunteering: Over 62 million people volunteer time annually. There are over one million charitable organizations in the United States. Many people donate a lot of time because they love it, and because there aren't enough volunteers: the U.S. volunteer rate is declining. What is the best way to keep volunteers engaged, excited and willing to invite new volunteers to your organization?

2018 54

What People Want in a Volunteering Experience

InitLive

When it comes to attracting volunteers, it's important to know what people are looking to get out of the volunteer experience. What motivates people to volunteer? How can you make your volunteer opportunity appealing? Here are a few things to consider: Is It Enjoyable? Not all tasks are created equal, and some volunteers will probably get stuck doing the less-than-awesome jobs.

2018 51

Strategies to Reach the Non-Traditional Volunteer Demographic

InitLive

When your organization or event runs on volunteers, you'll want to reach talented individuals from all walks of life. Senior citizens and graduating students looking to hone their resume are common sources for a great volunteer team. However, if you're like many organizations, you're probably missing the hidden talent found in what can be called non-traditional volunteers. Here are some great tips for reaching out to demographics that don't usually volunteer: 1. Busy working professionals.

7 Crucial Components of a Successful Volunteer Sign Up Form

InitLive

The bigger the event, the more volunteers are needed, and manual sign up becomes tedious, unnecessary, and strenuous for an event that requires hundreds or even thousands of volunteers. At this point, online sign-up methods are not only preferred, but imperative to keeping your event running smoothly and easily for you, and for your own peace of mind.

2017 65

Why Organizations Are Adopting Technology to Recruit & Retain Volunteers

InitLive

Old-school methods of building a volunteer program are quickly being replaced by efficient and effective technological processes. In fact, we've done some checking around and came up with six good reasons why more and more organizations are embracing technology to recruit, engage, and retain volunteers. You'll achieve better reach. With the right volunteer management tool, your organization will reach more audiences -- and that means more potential volunteers.

Planning a Sporting Event: A Step-By-Step Guide

InitLive

Organizing any event can be tricky and time-consuming, but scale that up to a sporting event and you’ll really come to appreciate the power and importance of planning. From sourcing a venue and enlisting a suitable number of volunteers, to arranging all-weather preparations and on-the-day logistics, there are potential pitfalls at every turn. With this in mind, in today’s post by the experts from Start Fitness , you’ll be treated to a step-by-step guide to planning a sporting event.

Consistent Records Matter: Why CRMs Are Crucial For Events

InitLive

No matter the size of your organization and number of events you organize, the details involved in planning, managing, setting up, running and analyzing the results are time-consuming and easily lost or forgotten. If one person tries to track everything, or a committee shares information, miscommunication and losing key elements in the process happens.

Ready To Go: 10 Event Day Reminders For Volunteers

InitLive

Good men and women are especially hard to find when you need their services and are not paying them anything for their time. Volunteers are event and festival "fuel," they keep services running, people moving and smiling, solve problems and find solutions. To keep volunteers happy (and retain their services for your next event), here are 10 event reminders to discuss before sending them out to their posts: WHY THEY'RE HERE.

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